Records Management Specialist

Winston-Salem State University
January 28, 2023
Offerd Salary:Salary 31,200.
Working address:N/A
Contract Type:Other
Working Time:Full time
Working type:N/A
Ref info:N/A
Position Details

Classification Information

Position Classification Title Human Resources Specialist

FLSA Non-Exempt Position Class (Extract From Banner or PA) 11804

Position Overview

Position Summary

This position is responsible for the accurate and timely Banner data entry of all employment actions (new hires, promotion, lateral transfers, special payments, separations, etc.) associated with SHRA, EHRA non-faculty, student employees, and temporary staff.

Primary Function of Organizational Unit

The Office of Human Resources is designed to deliver professional HR services and programs to the Winston-Salem State University campus. The staff, composed of experienced and knowledgeable/credentialed HR professionals, administers human resource programs for SHRA and EHRA non-faculty staff and institutional administrators, temporary and student employees, and faculty (benefits administration) at Winston-Salem State University. In addition, the office is responsible for the institution's programs in benefits, staffing and talent acquisition, classification and compensation, employee relations, training, and professional development. performance management, leave administration, position management, and unemployment compensation.

Position Information

Position Number 070337

Competency Level Contributing Working Position Title Records Management Specialist Building and Room No.

Eller 203

Work Hours: From time to time on days of week 8 am to 5 pm Hours per week 40 Months per year 12 Appointment Type Permanent Full-Time If Time Limited. Appointment Length.

DHR Assigned Fields


Requirements and Preferences

Position required to work during periods of adverse weather or other emergencies No

Position required to work On-Call/Emergency Callback No Minimum Experience/Education

Graduation from a four year college or university; or an equivalent combination of training and experience. Special Note: This is a generalized representation of positions in this class and is not intended to identify essential work functions per ADA. Examples of competencies are primarily those of the majority of positions in this class, but may not be applicable to all positions.

Preferred Years Experience, Skills, Training, Education

1- 3 years of experience handling data entry Working in higher education, specifically a UNC school is beneficial Ability to work independently Solid problem solving skills and decision making skills Experience with Banner, PeopleAdmin and other HR systems beneficial

Required License or Certification Valid US Driver's License No Commercial Driver's License Required No Physical Required No List any other medical/drug tests required

Posting Details

Posting Details

Posting Number SPA00814P

Internal Posting Only No Time Limited Position No Appointment Length Salary 31,200.00 - 41,118 Open Date 01/18/2023 Close Date 01/28/2023 Open Until Filled No Special Instructions Summary

Please Note: A criminal background check will be conducted on candidate finalist prior to the offer of employment. If no applicants apply who meet the required competency and T&E requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations. Resumes will not be accepted in lieu of completing an electronic application. The application must be completed in full detail (including work history) for your qualifications to be considered. Failure to complete the application completely may result in you not being considered for the vacant position. Your application for the position will not be complete until you receive an online confirmation number at the end of the process of applying for a position.

Key Responsibilities and Related Competencies

Key Responsibilities and Related Competencies

Competency Information/Records Administration

Describe the specific job duties related to this competency

The incumbent will be responsible for: monitoring the workflow queue for new activity, prioritizing based on pay date, and entering all data, including work assignments. Including new hires, reappointments, fund changes, salary changes, position title changes, assignment extensions, separations, FTE changes, leave statuses, and terminations. In addition, conduct a review of employee files for accuracy and completeness. Also, be responsible for managing employees' physical files to ensure they are secure and filed correctly. Would also conduct regular audits of files and track when they are checked out. Will also pull files on request by employees, supervisors, HR team members, and the Office of Legal Affairs. And make copies when needed for investigations.

Percentage Of Time 50 Competency Knowledge - Program and Organization

Describe the specific job duties related to this competency

Processes all work assignments to include: SHRA, EHRA non-faculty, temporary staff, and students. Work with the team to ensure that Data Mart closes on time each month. This requires setting up positions correctly, tracking errors and warnings, finding and documenting the root causes of the errors to prevent repeat errors each month, and bringing any issues they can resolve to their supervisor. Fixes errors for legislative increases or other special pay uploads done by the IT team. On request, you may be required to enter to extend active or term records for assignments that have submitted late timesheets to enable Payroll to process payments.

Percentage Of Time 20 Competency Program Administration

Describe the specific job duties related to this competency

Updates job labor distribution records in NBAJOBSUpdates payroll default record in NBAJOBS and updates PEAEMPL of org number changes from budget. Completes employee name changes, via submitted forms and official documents on PPAIDEN.

Percentage Of Time 10 Competency Managing Work and Performance

Describe the specific job duties related to this competency

May have student workers assisting with files. Therefore, will be responsible for training them on the work required and monitoring their work output to ensure accuracy and commitment.

Percentage Of Time 10 Competency Communication - Verbal / Written

Describe the specific job duties related to this competency

Informs necessary parties (Payroll, Budget, Talent Acquisition, Employee Relations, and Classification and Compensation) when additional information and clarification are needed.

Percentage Of Time 10

Supplemental Questions

Required fields are indicated with an asterisk ().

Applicant Document

Required Documents

  • Resume
  • Optional Documents

  • Cover Letter
  • From this employer

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