Records and Registration Coordinator

University of North Florida
January 27, 2023
Offerd Salary:$38,000
Working address:N/A
Contract Type:Other
Working Time:Full time
Working type:N/A
Ref info:N/A
Posting Details

Position Information

Job Title Records and Registration Coordinator

Position Number 340890 Requisition Number B08215 Position Type Support Staff Non Exempt Class Code 7798 Time-limited through N/A Type of Appointment Full-Time Faculty Position Sub-Type N/A Length of Appointment N/A Internal Recruitment? No Working Hours 8a-5p Department Registrar's Office Organization ENROLLMENT SERVICES Division Academic Affairs - DIV College N/A Approved Hiring Salary Range Up to $38,000.00 commensurate with experience Pay Basis Annually Equal Opportunity

In 2020, the University of North Florida (UNF) received the prestigious INSIGHT Into Diversity magazine Higher Education Excellence in Diversity (HEED) Award, the only application-based national award for U.S. colleges and universities that exhibit an outstanding commitment to diversity and inclusion across their campuses. In addition, UNF ranked highest among the HEED institutions and was recognized as a 2020 Diversity Champion.

The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida is an Equal Opportunity Employer and does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, gender identity/expression, sexual orientation, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.


UNF is a Carnegie Community Engaged Institution. This designation celebrates the University's collaboration with community partners from the local to the global level. It reflects UNF's mission to contribute to the public good and prepare educated, engaged citizens.

Faculty Initiatives

The University of North Florida promotes the quality and effectiveness of education and strives to maintain the highest standards of academic excellence in all phases of instruction, research/scholarship/creative activity, and service.

General Description / Primary Purpose

The Records and Registration Coordinator provides high quality service and administrative support for the Office of Records and Registration. The Records and Registration Coordinator works to ensure compliance with published policies and procedures, as well as accuracy relating to all student academic records. Additionally, the Records and Registration Coordinator will deliver professional customer service to all campus stakeholders, including but not limited to, students, faculty and staff and will execute all functions in compliance with the Family Educational Rights and Privacy Act (FERPA).

Essential Duties

Job Function

Performs a variety of data management and technical duties in support of the daily operations for the Office of Records and Registration. Utilizes the student information system to aid in registration, forms processing and accurately updating student academic records. Performs regular audits of student records to identify discrepancies and collaborates with supervisor to achieve resolution.

Percentage Of Time 35 Job Function

Serves as first-level contact for all office inquiries from students, faculty, alumni, staff and the public, and responds promptly to inquiries. Interprets and understands institutional and departmental policies and procedures to provide academic support to students, advising units and academic departments. Resolves day-to-day issues related to student records and registration.

Percentage Of Time 35 Job Function

Oversees the creation and/or distribution of academic documents such as official transcripts, certifications of degree, enrollment verifications, and other related materials that support student success. Responsible for associated cash handling, check processing, and deposits.

Percentage Of Time 25 Job Function

Works closely with other members of the Registrar's team, lending assistance with routine and project work. Responsible for monitoring and ordering office supplies. Provides support in the execution of Commencement ceremonies. Performs other duties as assigned. During declared campus emergencies, this position may be required to perform specific job related duties at a designated off campus location or place of residence.

Percentage Of Time 5

Posting Detail Information

Marginal Functions

Acts as needed as backup support with Records and Registration jobs and processes.

Required Qualifications

A Master's degree from a regionally accredited college or university in a directly related area of specialization; or a Bachelor's degree from a regionally accredited college or university and two years of experience directly related to the job functions.

Faculty Position Required Qualifications


Departmental Requirements

A Master's degree from a regionally accredited college or university in a directly related area of specialization preferred. Experience working in Higher Education strongly preferred. Familiarity with Ellucian's Banner SIS.

Ability and knowledge necessary to conduct detailed analysis of academic records. Ability to prioritize workload while maintaining accuracy and attention to detail despite interruptions; meet shifting deadlines with flexibility; work as part of a team during peak times. Commitment to customer service excellence. Effective oral and written communication skills. Proficiency in Microsoft Office suite: Outlook, Word, Excel, etc. and other Windows based programs.

Statement(s) of Understanding Definition

This position requires a background check. In conjunction with the University's policy, this position may also require a credit check.

This position has been designated as a Campus Security Authority (CSA). This position has been designated as a CSA because it involves significant responsibility for student and campus activities and/or responsibility for campus security. As such, any person in this position must report to the University Police Department a crime or an incident that might be a crime that he/she becomes aware of. This position has a reporting requirement because the University believes that responsibility for students, campus activities and/or campus security will make the holder of this position someone members of the University community will see as an authority figure and someone to whom they can seek help. A CSA is not expected to investigate or determine whether a criminal incident actually took place. A CSA's responsibility is a duty to report. All positions designated as CSAs are required to complete an online or in-person training session. For more information concerning the training sessions or CSAs, please contact the University Police Department at (904) 620-2800 or the Office of the General Counsel at (904) 620-2828.

The holder of this position is designated as a “Responsible Employee” pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University's Title IX Administrator or any divisional Title IX Coordinator.

Required Licensure or Certification


Machines/Equipment used regularly


Anticipated Start Date 03/20/2023 Job Posting Date 01/13/2023 Application Review Date 01/27/2023 Application Deadline Open Until Filled No Point of Contact Information Calvin Pyko, 620-1014 Hiring Official Chad Learch, 620-2881 Location if not Jacksonville N/A Special Instructions

Applicants must complete an online application, as well as upload supplemental documents, at www. in order to be considered for this position. Please include three references with your application. Applicants who do not apply online and/or upload all the required documents will not be considered for this position. Once you submit both your completed application and uploaded documents you will receive a confirmation number. Keep the confirmation number for your records. If you have any questions about this position, please contact Calvin Pyko at (904) 620-1014, or [email protected]

Quicklink https: // www.

Supplemental Questions

Required fields are indicated with an asterisk ().

  • This position is eligible for veterans' preference under Florida law. For additional information regarding veteran's preference, please review the Florida Department of Veterans' Affairs website by copying and pasting this link into another browser window: https:// If you claim veterans' preference, you may be asked for supplemental documentation, such as a DD-214. Do you meet one or more of these criteria, and claim Veterans' Preference?
  • Yes
  • No
  • Documents Needed to Apply

    Required Documents

  • Resume
  • Cover Letter/Letter of Interest
  • Optional Documents

  • DD-214
  • From this employer

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