Purchasing Assistant (Temporary/Part-Time) - Closing Date August 4, 2021

Seminole State College of Florida (Sanford)

United States

August 4, 2021

Description

Employment Opportunities

Thank you for your interest in career opportunities at Seminole State College of Florida!

The health and well-being of our applicants, faculty, staff, and students is of the utmost importance and the College is continuously monitoring the rapidly changing situation with the coronavirus (COVID-19).

Although our College campuses and the Office of Human Resources are physically closed at this time, we remain open remotely to support our applicants, faculty, staff, and students.

Please note that at this time we may only have a limited number of job openings; however, we will continue to post essential positions as needed, so please check back frequently to review our job opportunities.

Additionally, during this time our recruitment and selection process may be a bit delayed; however, please feel free to contact one of our HR Employment team members if you have any questions.

We thank you again for your interest in joining the Seminole State team and hope you stay well!

Position Title Purchasing Assistant (Temporary/Part-Time) - Closing Date August 4, 2021

Job Requisition Number 104225 Date Posted July 21, 2021 Closing Date August 4, 2021 Position Type CS PT Department Purchasing Pay Benefits and Work Schedule

$12.10 hourly up to 29 hours per week.

Applicants must complete the entire online application and include work history even if attaching resume.

REQUIRED DOCUMENTS (To ensure full consideration all of the following documents must be attached to the application prior to 11:59 PM on August 4, 2021):

  • Resume
  • Cover Letter
  • Letters of recommendation are strongly encouraged.
  • This position is eligible for Veteran's preference. To claim Veteran's Preference, a copy of your DD-214 form, Certificate of Release or Discharge from Active Duty must be uploaded and attached to your application.

    Note: Certain functions of the application process work best in Internet Explorer.

    Responsibilities

    DESCRIPTION:

    The part-time purchasing assistant provides clerical and other support services in the purchasing department, including purchase orders, requisitions, maintaining files, and answering telephones.

    ESSENTIAL FUNCTIONS:

  • Changes purchase orders in PeopleSoft for end user such as price, product information, phone number and/or email address, and cancellation.
  • Reviews, processes, distributes, and closes requisitions and purchase orders.
  • Maintains purchasing documents, files, databases, and records (e.g. requests for proposal, bid files, contracts) for documentation and compliance with established policies and regulatory guidelines.
  • Performs clerical task such as answering the telephones, scheduling, copying, faxing, and proofreading documents.
  • Provides information and assistance on purchasing policies, procedures, and services.
  • Obtains from vendors for requested commodities and services the ordering information, pricing, availability, and delivery date.
  • Assists with opening, recording, and tabulating competitive solicitation responses from vendors.
  • Performs other duties as may be required or assigned.
  • REQUIRED QUALIFICATIONS:

    1. Graduation from an accredited high school or possession of an acceptable equivalency diploma.

    2. One year experience in an office environment.

    DESIRED QUALIFICATIONS:

    1. One year experience in purchasing.

    KNOWLEDGE, SKILLS & ABILITIES:

    1. Knowledge of purchasing practices and procedures.

    2. Knowledge of and ability to interpret College policies and procedures.

    3. Ability to understand the organization of College programs.

    4. Ability to operate a personal computer, related software, and peripheral equipment.

    5. Ability to understand both oral and written instructions.

    6. Ability to use Microsoft Office, including Word and Excel.

    7. Excellent verbal and written communication, interpersonal, and public relations skills.

    8. Ability to organize and work independently.

    9. Ability to maintain good working relations with other departments and vendors.

    10. Ability to exhibit a professional, courteous demeanor.

    11. Committed to working in a multi-cultural environment.

    WORK ENVIRONMENT and SPECIAL CONSIDERATIONS:

    1. Works in an office environment.

    This description in no way states or implies that these are the only duties to be performed by the employee occupying this position. The employee will be required to follow any other job-related instructions and to perform any other job-related duties as requested by their supervisor.

    This position is eligible for Veteran's Preference.

    Conditions of Employment

    Finalists and individuals recommended for employment at Seminole State College may be subject to background investigations and fingerprinting in compliance with Florida Statute 1001.64; and Seminole State College Policy 1.020; 2.020. Criminal background checks and fingerprinting will be conducted for all new employees, and for rehired employees who have had a break in service for one year or more. The Office of Human Resources will determine which background checks shall be conducted for each position, based upon its review of job descriptions and the responsibilities of the position. These include, but are not limited to, positions that have access to money, master keys, security- sensitive areas and confidential information; positions that have the capability to create, delete, and alter records; and positions that are responsible for the care and instruction of children. The College will conduct various types of background checks which may include, but are not limited to: criminal background, credit check, driver's license check, previous employment and references.

    How to Apply

    TO ATTACH ADDITIONAL DOCUMENTS:

  • You must first complete and submit the online application along with the resume, then;
  • While signed into your application profile, click on My Job Applications under My Cover Letters and Attachments ;
  • Click on the + sign to attach documents such as unofficial transcripts, cover letter and/or letters of reference
  • Equal Employment Opportunity

    Seminole State College is an equal opportunity employer and strictly prohibits discrimination on the basis of race, color, religion, pregnancy, national origin, ethnicity, age, sex, gender, veterans' or military status, disability, sexual orientation, genetic information, marital status, or any other factor protected under applicable federal, state, and local laws, rules, and regulations in its programs, activities, and employment.

    Other Information

    VETERANS' PREFERENCE

    Seminole State College of Florida adheres to Florida's Veteran's Preference laws by providing preference in hiring to covered job applicants. Moreover, in recognition of the valuable contributions made by veterans, the College also considers any applicant's military service background when filling job positions not covered by Veteran's Preference laws.

    To claim Veteran's Preference for eligible positions, a copy of your DD-214 form, Certificate of Release or Discharge from Active Duty must be uploaded and attached to your application to claim Veterans' Preference.

    HOLDERS OF DEGREES FROM INSTITUTIONS OUTSIDE THE USA:

    Individuals who have completed college or university course work at an institution in a country other than the United States are required to obtain a complete evaluation of foreign transcripts and degrees. Foreign transcripts should be evaluated by one of the organizations approved by the National Association of Credential Evaluation Services.

    This evaluation must be submitted at the time of application. We recommend World Education Services at P.O. Box 5087, Bowling Green Station, New York, NY 10274-5087, telephone (212) 966-6311 or email address www. wes.org. The interview process may be delayed until such a review has been completed.

    Note: Certain functions of the application process work best in Internet Explorer.

    Back to the job listing

    Contact

    Human Resources Seminole State College 100 Weldon Boulevard Sanford, FL 32773-6199 Phone: 407.708.2195 Fax: 407.708.2425

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