Purchasing Assistant (Onsite)

SUNY College of Optometry
September 23, 2023
Offerd Salary:$60,000 to $65,000
Working address:N/A
Contract Type:Other
Working Time:Negotigation
Working type:N/A
Ref info:N/A
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Position Information

Position Title Purchasing Assistant (Onsite)

Position Description

The State University of New York College of Optometry is looking for a motivated and experienced Purchasing Assistant to join our Business Affairs Office. This position is responsible for supporting business operations by handling purchase requisitions from all departments, reviewing and issuing purchase orders to vendors that have complied with all related procurement guidelines under NYS, SUNY and SUNY Research Foundation.

Reports directly to the Procurement and Compliance Business Manager. Works closely with relevant departments to ensure goods and services purchased meet College and departmental needs. Able to share office and work with Payables Personnel as a team to assure purchase orders are closed or paid on a timely basis. Communicate and work with SUNY Administration when necessary.

Key Duties: Review documents ensuring adherence NYS and SUNY guidelines. Issue, draft, negotiate, and revise any necessary bid documents / contracts as assigned and needed.

  • Ensure all procurement follows NYS, SUNY, MWBE, and SUNY Research Foundation regulations and procedures.
  • Be proficient in multiple procurement system under SUNY, NYS, and SUNY Research Foundation and train relevant departments' personnel to use the system in the right form.
  • Maintain accurate fixed asset inventory records in the SUNY Property Control system and ensure departments submit yearly property control reports compliance purposes.
  • Responsible for handling vendors inquiries, soliciting quotes, analyzing vendors profile and pricing transparency as needed.
  • Responsible for handling special projects as assigned by the Supervisor, as well as willingly volunteer to assist others and complete projects or tasks accurately and expeditiously.
  • Responsible for assisting College faculty and staff in obtaining goods and services that are required to perform their functions using the SUNY FMS System, or SUNY RF Procurement System.
  • Responsible for acting as the back-up MWBE liaison/coordinator.
  • Minimum Qualifications:

  • Bachelor's degree in a relevant field from an accredited College or University or equivalent experience.
  • Purchasing experience in SUNY or New York State is highly preferred.
  • Strong organizational skills including goal and deadline orientation; ability to multitask and thrive in a fast-paced environment.
  • Exceptional communications skills, ability to articulate ideas and concepts easily as well as integrate other suggestions.
  • Self-starter who works well within a team and can provide high level of customer service to all stakeholders.
  • Problem-solver who looks for solutions and scenarios for resolution and success.
  • Knowledge of software and cloud-based tools such as Word, Excel, and PowerPoint.
  • Written and verbal communication skills, computer literacy and technical proficiency are essential.
  • Salary range is $60,000 to $65,000 and there is also a generous benefit package. 15 days of annual leave to start and 13 paid holidays per year. We are a qualifying employer in the federal Public Service Loan Forgiveness (PSLF) Program. View our Benefits at a Glance.

    The State University of New York, College of Optometry, is an Affirmative Action/Equal Employment Opportunity/Americans with Disabilities Act employer. The College actively seeks applications from women, veterans, individuals with disability, members of underrepresented groups, or anyone that would enrich the diversity of the College.

    Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at [email protected].

    To view the College's Annual Security Report, visit https: // sunyopt.edu/?s=annual+security+report

    Posting Detail Information

    Posting Number 2012017

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