Vacancy Type/Job category
Management & Professional
Warwick Institute of Engagement
£32,348 - £42,155 per annum
University of Warwick, Coventry
Permanent position, 36.5 hours per week (1.0 FTE).
By 2030, Warwick will be one of the world's exceptional universities, helping to transform our region, country and world for the collective good. We do so by focusing on supporting our talented staff and students and giving them the freedom and best environments in which to flourish.
Warwick Institute of Engagement (WIE) is key to realising the University's strategic goals for 2030 and beyond, and sits within the University's Strategy Group, reporting to the University's Registrar and the Vice-President for Engagement. WIE's mission is both to improve how we involve the public, key influencers and decision makers in our pursuit of knowledge and understanding, and to make us all – staff and students – better at communicating the brilliant research we do. We do this by acting as a central hub for strategic discussion and co-ordination of the University's engagement activities; building capacity and expertise amongst staff and students to communicate their work in the most compelling way possible; and creating the right opportunities for our staff and students to engage with regional, national and international groups.
Reporting to the WIE Associate Director, you will play a key role in WIE's exciting mission.
You will be leading on the development of WIE's Resonate Programme (https: // warwick.ac.uk/wie/events/programme/ and https: // www. resonatefestival.co.uk/). Resonate is an award-winning continual events programme that creates opportunities for Warwick's staff and students to engage with a variety of people from our local and regional communities. These engagements may be around knowledge sharing, entertainment, learning or collaboration on research and community projects, anything from light-touch to intensive and long-term.
You will be organising events of all shapes and sizes, for all ages, both on- line and in person across our different regional communities, working with a wide range of people both inside the University and within the region. And as part of the WIE Team, you will also be supporting on the delivery of our wider WIE programme, liaising and working with WIE Fellows and Learning Circles, as well as academic and professional services departments across the University, to support the delivery of WIE's strategy for public engagement.
This role is a good fit for you if you:
- Have experience working in public engagement, or similar, particularly within the Higher Education sector
- Have experience organising public engagement events, or similar, of different kinds with, and in, local communities.
- Have excellent communication skills in order to communicate and work with a wide range of people and groups
- Have a desire to help shape the ways Warwick, its staff and students, engage with the wider world, now and in the future.
At Warwick, we believe that most exciting things in life are yet to be discovered. If you are looking to be part of, and help lead, a new team with an exciting vision for how universities should engage with the wider world, we would love to hear from you.
Interview Date: 28 February 2023.
To provide project management support encompassing the spectrum of the University's strategic public engagement initiatives. This will include the coordination of teams and stakeholders across the organization and externally to ensure that the University's high level strategic objectives are implemented effectively and within an appropriate timescale. The post will contribute to a number of projects across the institution and provide senior project management across key initiatives, providing effective communications and ensuring that the interests of the University are represented, and its reputation enhanced as these programmes progress and activity is aligned with the University's strategic priorities.
DUTIES & RESPONSIBILITIES
1. To work both autonomously and in partnership with internal and external stakeholders in the coordination of institutionally important Public Engagement projects. These are wide-ranging in size, scope, complexity, and nature and often have a long-term institutional impact. It will be essential that the post -holder is able to play a leadership role across multiple stakeholders to coordinate multiple projects simultaneously, whilst ensuring deliverables are achieved to time.
2. To Lead a team of staff and volunteers to deliver a variety of projects.
3. Assimilate and report on range of complex external and internal issues on the horizon which may create risk or opportunity for agreed project priorities and objectives, adapting and fine-tuning models to ensure that it provides the relevant institutional stakeholders with the appropriate information for effective decision-making and ensures that the University is responsive to changing needs. in order to identify priorities and objectives for effective communications and
4. To effectively scope, plan and manage assigned projects, such that progress is maintained and monitored and agreed outcomes are delivered in a timely and efficient way. Developing effective engagement strategies and producing high quality communications for dissemination.
5. To ensure project outcomes are aligned with University strategic objectives and are assimilated with institutional priorities and processes.
6. To establish and develop appropriate collaborations and strategic partnerships both internally and externally in order to progress and enhance planning and project delivery.
7. To evaluate the management and performance of projects, including resource and budget coordination and produce analysis and management information reports as required.
8. To act as a key point of contact and conduit for information flow on agreed strategic projects, liaising between senior management, academic and administrative teams and external stakeholders
9. Prepare high level correspondence and reports for and on behalf of the Warwick Institute of Engagement
The Person Specification focuses on the knowledge, skills, experience and qualifications required to undertake the role effectively. This is measured by (a) Application Form, (b) Test/Exercise, (c) Interview, (d) Presentation.
Essential Criteria 1
Good educational background, having at least a 2:1 degree or equivalent. (a)
Essential Criteria 2
Experience of working within a communications and public and community engagement led environment. (a, c, d)
Essential Criteria 3
Project management skills including a high level of organisational and operational planning skills, and the ability to prioritise and manage a heavy and varied workload. (a, c)
Essential Criteria 4
Ability to use initiative and work autonomously whilst also being able to contribute effectively in a team environment. (a, c)
Essential Criteria 5
Experience of successfully leading cross-functional project teams and influencing senior colleagues in order to achieve overall objectives of project. (a, c)
Essential Criteria 6
Excellent interpersonal skills, including the ability to build relationships with students and staff at all levels of seniority with professionalism and to negotiate and influence sensitively and effectively. (a, c)
Essential Criteria 7
Excellent oral and written communication skills, with attention to detail and the ability to engage effectively with different audiences via a range of communications channels. (a, c, d)
Essential Criteria 8
Creativity and strong problem-solving skills. (a, c, d)
Essential Criteria 9
Capacity and appetite to engage in a wide range of University activities and to master new areas of knowledge and skills rapidly. (a, c, d)
Essential Criteria 10
Excellent IT skills, including confidence and experience with standard Microsoft Office applications, social media and web platforms. (a, c)
Essential Criteria 11
Ability to be proactive, use initiative and apply knowledge flexibly in a range of situations. (a, c, d)
Essential Criteria 12
Line management experience. (a, c)
Desirable Criteria 1
Project Management qualification and/or communications/engagement equivalent. (a)
Warwick is committed to building an organisation of mutual respect and dignity, promoting a welcoming, diverse and inclusive working and learning environment. We recognise that everyone is different in a variety of visible and non-visible ways, and that those differences are to be recognised, respected, and valued. Where possible, we go beyond legislation to provide a place where everyone can thrive, supporting all staff to achieve their full potential. We aspire to remove economic, social and cultural barriers that may otherwise prevent people from succeeding.
We therefore welcome and encourage applications from all communities regardless of culture, background, age, disability, sex/gender, gender identity or expression, ethnicity, religion/belief, or sexual or romantic orientation. To find out more about our social inclusion work at Warwick visit our webpages here.
The University of Warwick holds an Athena SWAN Silver award; a national initiative to promote gender equality for all staff and students. Further information about the work of the University in relation to Athena SWAN can be found at the following link: Athena Swan (warwick.ac.uk)
The University of Warwick is one of the six founder institutions of the EUTOPIA European University alliance, whose aim is to become by 2025 an open, multicultural, confederated operation of connected campuses.
Right to work in the UK If you do not yet have the right to work in the UK and/or are seeking sponsorship for a Skilled Worker visa in the UK points-based immigration system please click on this link which contains further information about obtaining right to work in the UK and details about eligibility for sponsorship for a Skilled Worker Visa.
Recruitment of Ex-Offenders Policy
As an organisation using the (DBS) Disclosure and Barring Service to assess applicants' suitability for positions of trust, the University of Warwick complies with the DBS Code of Practice and undertakes not to discriminate unfairly against any subject of a Disclosure on the basis of a conviction or other information revealed. More information is available on the University's Vacancy pages and applicants may request a copy of the DBS Code of Practice.
12 Feb 2023