PT - Office Assistant (Lifelong Learning)

Position Information

Position Title PT - Office Assistant (Lifelong Learning) Contract Length N/A Class Summary

Provides varied secretarial and office administrative assistance to the Lifelong Learning program and associated staff.

Candidates Eligible to Apply Internal/External Position Type Non-Exempt Staff Employment Status Part Time Position Funding Type Regular

Posting Detail Information

Minimum Education/Training/Experience

Position requires a high school diploma or equivalent and general clerical or office support experience including: reconciling, organizing, scanning files; data entry; assisting with events and projects.

Preferred Education/Training/Experience

In addition to a high school diploma or equivalent, one (1) year of general clerical or office support experience is preferred or a combination of education and experience sufficient to successfully perform the essential duties of the job.

Minimum Knowledge & Skills

- Business math; - Basic office practices and procedures; - Basic record keeping practices; - Basic computer applications related to the work - Operating standard office equipment; - Reviewing documents for completeness and accuracy; - Communication and interpersonal skills as applied to interaction with coworkers, supervisor, students, the public, etc. sufficient to exchange or convey information and to receive work direction.

Preferred Knowledge & Skills

Working knowledge of Microsoft Office products; - Ability to track and manage filing system; - Strong organizational skills.

Licensing/Certification Requirements

N/A

Job Duties

• Assisting students with registration, and answering registration questions; • Taking day to day calls and also being thoroughly aware of the program in order to give information and encourage new students to join; • Maintaining a front desk presence and greeting all guests as they arrive in the building; • Assisting Administrative Assistant II with first, third and final day packets; • Assisting travel coordinator and Administrative Assistant IV and II; • Reporting facility issues when they occur; • Making copies for instructors and students; • Helping Director with any special events that may occur, i.e., art show, receptions, meetings, etc.; • Making reminder calls for upcoming travel and lectures; • Assisting instructors with daily tasks needed for the operation of their course; • Keeping the overall order of the kitchen and student lounge; • Serving as liaison between students, staff, and faculty; • Performing office support activities; • Performing miscellaneous job-related duties as assigned.

Physical Requirements

Positions in this class typically require: stooping, crouching, reaching, standing, walking, talking, hearing, seeing, and repetitive motions.

Minimum Salary Range $9.00/hour Mid Point Salary Range $12.50/hour Maximum Salary Range Posting Open Date 10/18/2018 Posting Close Date Posting Will Be Open Until Filled Yes Special Instructions to Applicant EEO Statement

College of the Mainland is an affirmative action/equal opportunity institution and does not discriminate on the basis of race, color, sex, age, national origin, religion, disability or veteran status.

College of the Mainland does not discriminate on the basis of disability in the recruitment and admission of students, the recruitment and employment of faculty and staff, and the operation of its programs and activities, as specified by federal laws and regulations within Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990 and 1992.

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