Proposal and Systems Manager

University of Idaho
September 22, 2023
Offerd Salary:$22.03
Working address:N/A
Contract Type:Open-ended
Working Time:Full Time
Working type:N/A
Ref info:N/A
Position Details

Position Information

Internal Posting?

Posting Number SP004088P Position Title Proposal and Systems Manager Division/College University Research Department ORED VP Location Moscow Posting Context Statement Position Overview

The Proposal and Systems Manager will be an instrumental member of the Research and Faculty Development (RFD) team whose mission is to support the university's strategic initiatives to grow research, scholarship, and creative activities across all disciplines. Under limited supervision by the RFD Director, the Proposal and Systems Manager will lead the management and coordination activities related to the (1) limited submission program for the University of Idaho and (2) ORED internal funding programs using a commercially developed software system. A particular focus will be to strategically plan for the announcement of internal competitions for limited submission funding opportunities, manage all internal competitions, and develop a weekly newsletter of new and open limited submission competitions. This individual will be the primary point-of-contact for all inquiries related to this software system. These functions are University-wide and critical to the research funding across campus, with high visibility and a simultaneous need for confidentiality. This individual will also represent the University of Idaho at professional meetings and conferences to stay engaged on best practices for management activities and the use of this software. While actual application review of internal applications is done by faculty/staff review committees, the Proposal and Systems Manager will be responsible for analysis of funding opportunities, policies and review processes; planning for strategic outreach and dissemination; creative process design; and administrative support of the programs. In addition, this position frequently will interact with University leadership and requires skillful relationship building with external sponsors, University of Idaho faculty, and departmental research support staff across different units.

Unit URL

https: // www.

Position Qualifications

Required Experience

  • Three years of experience in a project, proposal, or grants management full-time position
  • Experience working to manage projects and priorities in a deadline-driven environment
  • Experience in following standard procedures to maintain a shared collection of files and documents
  • Experience working both independently and in teams
  • Required Education

  • Bachelor's degree
  • Required Other

  • Ability to travel occasionally for professional development opportunities
  • Additional Preferred


  • Master's degree
  • Skills:

  • Relevant subject matter knowledge that may include, but is not limited to knowledge of funders, funding opportunities, proposal submissions, pre- award sponsor requirements, and technology platforms.
  • Prior experience with managing proposal selection process in an academic environment
  • Proficiency with project management software and tools
  • Experience working in a research development or research administration setting
  • Broad understanding of college/university research activities and mission
  • Experience in using funding databases
  • Experience in effectively communicating with university faculty and staff
  • Physical Requirements & Working Conditions Degree Requirement Listed degree qualification is required at time of application

    Posting Information

    FLSA Status Overtime Eligible

    Employee Category Classified Pay Range $22.03 per hour or higher depending on experience and education Type of Appointment Fiscal Year FTE


    Full Time/Part Time Full Time Funding This position is contingent upon the continuation of work and/or funding. A visa sponsorship is available for the position listed in this vacancy. No Posting Date 08/22/2023 Closing Date Open Until Filled Yes Special Instructions to Applicants

    Please address all the minimum requirements in the Letter of Qualification. Preferential review of applicants to begin on September 5, 2023.

    If you would like a full copy of the job description for this position, please contact Kathleen Skovgard at [email protected].

    Applicant Resources https: // www. resources/careers/applicant-resources Background Check Statement

    Applicants who are selected as final possible candidates must be able to pass a criminal background check.

    EEO Statement

    The University of Idaho (U of I) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, U of I does not discriminate on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity/expression, disability, genetic information or status as any protected veteran or military status in its programs or activities, including employment, admissions and educational programs.

    Applicant Documents

    Required Documents

  • Resume/CV
  • Letter of Qualification
  • Optional Documents

    Supplemental Questions

    Required fields are indicated with an asterisk ().

  • How did you hear about this employment opportunity?
  • Academic Keys
  • Association of Public and Land Grant Universities (APLU)
  • Chronicle of Higher Education
  • Craig's List
  • Department of Labor/Job Service including Job Central or Idaho Works
  • Diverse: Issues in Higher Education
  • Facebook
  • Higher Education Recruitment Consortium (HERC)
  • HireEd/Academic Impressions
  • Inside Higher Ed
  • LinkedIn
  • National Association of State Universities and Land-Grant Colleges (website)
  • Newspaper
  • Professional Listservs (Ex: NACUBO, AAAE, ISMC, etc.)
  • Veterans in Higher Ed
  • Word of Mouth
  • Other Advertising Venue
  • University of Idaho Website
  • University of Idaho Daily Register
  • University of Idaho Employee
  • Were you referred to this employment opportunity by a current University of Idaho employee? If so, please provide their name and department.
  • (Open Ended Question)

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