Project Staff Assistant/Associate - Science & Technology Entry Program

SUNY College at Old Westbury
June 30, 2023
Offerd Salary:$40,000 - $50,000
Working address:N/A
Contract Type:Other
Working Time:Full time
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Project Staff Assistant/Associate - Science & Technology Entry Program

Category: The Research Foundation Subscribe: Department: Science & Technology Entry Program (STEP) Locations: Old Westbury, NY Posted: May 11, 2023 Closes: Jun 30, 2023 - 11:59 PM EDT Type: Full-time Position ID: 162321


About SUNY College at Old Westbury:

The State University of New York at Old Westbury is a dynamic and diverse public liberal arts college that fosters academic excellence through close interaction among students, faculty and staff. Old Westbury weaves the values of integrity, community engagement, and global citizenship into the fabric of its academic programs and campus life. In an environment that cultivates critical thinking, empathy, creativity and intercultural understanding, we endeavor to stimulate a passion for learning and a commitment to building a more just and sustainable world. The College is a community of students, teachers, staff, and alumni bound together in mutual support, respect, and dedication to the Mission.

Job Description:

This position is located on the campus of the State University of New York at Old Westbury. Employment, payroll and benefits are through and subject to the Research Foundation for SUNY policies and procedures. The Research Foundation for SUNY is a private educational corporation. This is a grant funded position.

Job Description:

The mission of the SUNY Old Westbury Science & Technology Entry Program (STEP) is to increase the number of students from under-represented groups who are pursuing careers in the sciences, mathematics and technological fields, health related fields or one of the licensed professions in New York State. STEP provides structured services which contribute to the academic and professional success of program participants.

SUNY Old Westbury's STEP program is looking for a responsible, enthusiastic, and creative team member to work with our Co-Directors to meet program goals. As a vital member of the office team, the Project Staff Assistant/ Associate will support the processes to recruit and enroll students in STEP. The Project Staff Assistant/ Associate stays informed on all STEP policies, programs and events to provide accurate and up to date information.

The STEP Project Staff Assistant/Associate provides administrative, event planning and organizational support to the STEP Co-Directors. The ideal candidate must be able to handle multiple tasks and be exceedingly well organized and detail oriented. It is important for this candidate to have strong interpersonal, written and verbal communication skills with the ability to interact with faculty, staff and students with a high level of professionalism.

Duties and Responsibilities:

  • Provide assistance to Co-Directors in day-to-day management of STEP activities.
  • Maintain accurate up-to-date calendars and track correspondence, including email.
  • Assist with recruitment of students to STEP, including students' application review and site visits to participating schools.
  • Maintain an electronic database/student roster and compile the data necessary for reports.
  • Track the STEP students' participation and progress, and compile the data necessary for reports.
  • Track professional outcomes of STEP students, including alumni, and maintain the database.
  • Assist with execution and assessment of STEP activities and workshops to assist students in achieving academic and professional success including but not limited to creating applications and promotional materials.
  • Create and maintain a database of internship and research opportunities for students.
  • Assist with supervision of research aides, tutors, and peer mentors.
  • Provide assistance with the organization of conferences and professional trips.
  • Provide general program management and administrative support as assigned to ensure program success.
  • About The Research Foundation of SUNY

    The Research Foundation for The State University of New York (RF) is the largest comprehensive university-connected research foundation in the country. It exists to serve the State University of New York (SUNY) by providing essential administrative services that enable SUNY faculty to focus their efforts on the education of students and the performance of life-changing research across a wide range of disciplines including medicine, engineering, physical sciences, energy, computer science, and social sciences. The RF works with the academic and business leadership of SUNY campuses to support research and discovery through administration of sponsored projects and technology transfer and management of intellectual property for public benefit and economic growth. The RF is a private non-profit education corporation that is tax-exempt under Internal Revenue Code (IRC) Section 501(c) (3). To learn more about the RF, visit www.

    Salary Range: $40,000 - $50,000 plus excellent benefits compensation package to include health, dental, vision, 403B, employer contribution for retirement; paid time off for sick, vacation, holidays and more.

    Hours: Monday - Friday, 8:30am - 5:00pm, 37.5 hours per week. Availability to work on Saturdays in the Fall and Spring Semesters will be required in support of special projects and events. Occasional travel to overnight conferences, site visits to participating school districts, day trips may be required.

    Expected start date: mid-August 2023

    Position Type: Research Foundation of New York (RF)

    Title: Project Staff Assistant/Associate

    Department: Science & Technology Entry Program (STEP)

    FTE: Full-time

    FLSA Status: Non-Exempt


    Minimum Qualifications:

  • A bachelor's degree (foreign equivalent or higher) in an appropriate field.
  • Two (2) years of full-time, professional, related experience.
  • Experience and demonstrated success in working effectively with students from historically underrepresented or economically disadvantaged groups.
  • Excellent written and oral communication skills.
  • Superior organizational and interpersonal skills are required for liaison functions with various administrative units and external agencies.
  • Strong computer skills in all components of Microsoft Office Suite.
  • Strong commitment to the goals of the STEP program.
  • Additional Information:

    The successful candidate must be authorized to work in the United States.

    The State University of New York at Old Westbury is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, age, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law.

    If you require an accommodation for a disability in order to participate in the selection process, please contact the Office of Human Resources/Affirmative Action located in the Campus Center, Room I-211 or by calling (516) 876-3179.

    The Annual Security and Fire Report is filed as required by federal law. The purpose of this report is to provide faculty, staff and students with campus safety information, including crime statistics and safety policies and procedures. The report contains information regarding security and personal safety, including topics such as crime prevention, fire safety, crime reporting policies, disciplinary procedures and other matters of importance related to security and safety on campus. The report also contains information about crime statistics for the previous three calendar years. You can obtain a copy of this report by contacting the University Police Department (516) 876-3333 or by downloading a copy.

    Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at [email protected].

    Application Instructions:

    Please submit a cover letter and resume to: [email protected]


    VISA sponsorship is not available for this position.

    We encourage protected veterans, individuals with disabilities, women and minorities to apply.

    Employment in this position will be contingent on the College's verification of credentials and any other information required by federal or state law, and SUNY Old Westbury polices, including the completion of a criminal background check.

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