Project Manager

California Institute of the Arts
September 26, 2023
Offerd Salary:$95,000 - $111,000
Working address:N/A
Contract Type:Other
Working Time:Negotigation
Working type:N/A
Ref info:N/A
Information & Responsibilities


Under the direction of the Assistant Vice President of Facilities Construction, the Project Manager is responsible for the daily management, coordination, and oversight of construction projects at California Institute of the Arts main Valencia campus and external sites. The scope of this work includes successful project planning, execution, and closure.



  • Work closely with the AVP of Facilities Construction, and the Capital Facilities Planning team in planning and pre-construction activities for various projects, leading to a successful project roll-out.
  • Responsible for driving project progress with internal and external constituents.
  • Proactively monitor, track and take necessary action to deliver projects within the scheduled timeframe and approved budget.
  • Coordinate with institute and project staff as needed to execute each phase of the project. Create a work plan to assign duties, responsibilities, and scope of work to ensure the projects are completed on time and meet the cost and quality targets/standards.
  • Must be familiar with reviewing contracts and generating requests for proposals (RFP's), as well as reviewing requests for information (RFI's) to manage change orders. Coordinate design changes with other employees and contractors/architects.
  • Meet with architects, contractors and involved institute employees for preconstruction review and ongoing construction as needed.
  • Coordinate the preparation and updating of the formal project construction schedule as required by the contract. Confer with project personnel to provide technical advice and to resolve problems
  • Develop and maintain the customer relationship during delivery, including change and decision-making to manage expectations.
  • Qualifications


    Knowledge of:

  • Uniform Building Code (UPC), California Architectural Barriers Laws (CALABL), California Occupational Safety and Health Act (CALOSHA), California Public Contracts Code, American Disabilities Act (ADA), and other related statues
  • Labor Compliance Program
  • Construction budget preparation and job cost accounting
  • Legal and practical aspects of capital project design, bidding, management, and close out of construction contracts.
  • Generally accepted project planning and construction principles and practices as related to public works and community colleges, institutions of higher education and schools.
  • Methods, practices, equipment, and supplies used in facility maintenance and construction, building and safety regulations.
  • Overall knowledge of institutional planning, design, construction methodologies, and sustainable design.
  • Ability to:

  • Interact successfully and professionally with CalArts staff, as well as external vendors, government representatives, and the public.
  • Communicate orally and in writing at an administrative level; and work collaboratively with a large and diverse group of constituents.
  • Demonstrate sensitivity to and understanding of the diverse academic, socioeconomic, cultural, ethnic, and disability backgrounds of students and employees.

  • Bachelor's degree in business administration, engineering, project management or related field
  • Valid Driver's License & Evidence of Ability to Insure
  • Criminal Justice Background Check (state and federal)

  • 3+ years' experience in construction-related project management
  • Experience with scheduling software
  • Have excellent communication skills while interacting with employees, vendors, and students, in a friendly and professional manner on the telephone/E-mail and in-person
  • Work efficiently in a demanding environment and can manage multiple projects simultaneously
  • Experience reading and interpreting plans, blueprints, and specifications
  • Financially aware to deliver targets, with a desire to continuously improve safety and sustainability performance
  • Experience with budget management software and/or ERP
  • Proficient in Microsoft Office (Excel, Word, Outlook)
  • Ability to navigate and use computer aided design (CAD), 2D and 3D software
  • Must display strong analytical and organizational skills and maintain a strong sense of attention to detail. Can communicate effectively to manage relationships, in addition to strong planning and organization skills to deliver operational excellence and efficiency.
  • How to Apply

    This position is available immediately. If you are interested, please follow the link to Interfolio below:

    Project Manager - ID:113980


    $95,000 - $111,000 a year

    Equity & Diversity

    California Institute of the Arts shall abide by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, national origin, protected veteran status, disability, or any other status protected under federal, state, or local law.

    Further Information

    CalArts has a multidisciplinary approach to its studies of the arts through six schools: Art, Critical Studies, Dance, Film/Video, Music and Theater. CalArts encourages students to explore and recognize the complexity of the many aspects of the arts. It is supported by a distinguished faculty of practicing artists and provides its Bachelor and Master of Fine Arts students with the hands-on training and exposure necessary for an artist's growth. CalArts was founded in 1961 and opened in 1969 as the first institution of higher learning in the United States specifically for students interested in the pursuit of degrees in all areas of visual and performing arts.

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