Vacancy Type/Job category
Management & Professional
Information and Digital Group
Strategic Change - Project Management
£43,414 - £51,805 per annum
University of Warwick, Coventry
2 x Permanent positions, 1.0 FTE.
This is a fantastic opportunity for an experienced Project Manager to contribute to a world-leading University and work with a well-established Project Management team to manage a range of projects; these will vary greatly in terms of size, scope and nature.
The Information and Digital Group (IDG) provides a range of essential digital services to support the learning and teaching, research, administrative and commercial activities of the University. We aim to be the most digitally enabled university in the UK and to be seen as a global trailblazer when it comes to digital teaching and learning. Organisational success is dependent on the suitability, adaptability and performance of digital services, as well as on modern, inventive ways of delivering excellent service to students, staff and other customers.
Working as part of a team of Project Managers alongside Analysts, Service Owners, Product Managers and customers the people in this role will enable the Strategic Change team to meet the strategic and short-term objectives of customer groups. You will deliver the required project outputs within agreed tolerances. You will plan, manage and monitor the delivery of projects and ensure that they have a sound quality management process.
The role also involves identifying opportunities to improve how the University manages projects to meet current and emerging needs and coaching University staff who are working on projects. Using established standard processes (BCS, PRINCE2, ITIL), you will work closely with our customers at all levels across the University. You will establish effective working relationships at a strategic level, influencing the customer strategy and corresponding service strategies.
These posts are for experienced Project Managers. There is variety, a great working environment, and an opportunity to contribute significantly to the University. In return for your commitment and drive, we will offer you rewarding staff benefits, flexible working and a range of training and development opportunities.
We know that diversity fosters innovation and creativity, and therefore we encourage applications from everyone regardless of age, gender, ethnicity, sexual orientation, faith or disability. As women and members of ethnic minority groups are currently under-represented at this level of post, we would encourage applications from members of these groups. Appointment will be based on merit alone.
Interview Date: 19/20 December 2022.
To act as Project Manager for a range of projects undertaken across the University. To deliver the required project outputs within agreed tolerances. Projects managed will vary in scale and nature.
DUTIES & RESPONSIBILITIES
Plan, manage and monitor the delivery of projects.
• Assist with project definition.
• Manage the gathering of requirements and documentation of business processes.
• Ensure that the appropriate governance structure for the project is in place.
• Matrix-manage and motivate project teams.
• Proactively manage the risks within a project and plan appropriate avoidance or reduction actions.
• Assume responsibility for change control and configuration management.
• Work with the Project Board, or its appointed Project Assurance roles, to assure the overall direction and integrity of the project.
• Identify and secure any support and advice required for the management, planning and control of the project.
• Liaise closely with stakeholders across the University to ensure that user requirements and quality expectations are properly understood, and that project communication is effective.
• Produce and present project status reports to relevant stakeholders and project governance.
• Ensure that projects have a sound quality management process.
• Manage the project budget.
• Manage project resources and initiate corrective action where necessary.
• Develop formal tender documents and co-ordinate procurement exercises as required.
• Ensure that any contract documentation is appropriate for the needs of the project and ongoing support of the relevant service.
• Preparing for the transition of project outputs (processes, systems, policies) into service.
• Champion the benefits of effective project management within the wider University.
• Contribute to discussions regarding the on-going development and enhancement of project management strategies, policies and documentation.
The Person Specification focuses on the knowledge, skills, experience and qualifications required to undertake the role effectively. This is measured by (a) Application Form, (b) Test/Exercise, (c) Interview, (d) Presentation.
Essential Criteria 1
Awareness of different project management approaches and the ability to champion the benefits of effective project management. (a, c)
Essential Criteria 2
Project management experience gained in a complex organisation (ideally in higher education). (a)
Essential Criteria 3
Experience of managing project budgets, and costing of proposed options for projects including resources and systems. (a, c)
Essential Criteria 4
Experience of preparing and presenting reports to senior managers, committees and steering groups. (a)
Essential Criteria 5
A customer-focused approach to delivering key goals with a good track record in meeting challenging deadlines with accuracy and enthusiasm. (a, c)
Essential Criteria 6
Experience in managing business process analysis and requirements definition. (a)
Essential Criteria 7
Team leadership and people management skills in a project environment. (a, c)
Essential Criteria 8
Excellent communication skills and the ability to present ideas in a clear and concise way, both verbally and in writing. (a, c)
Essential Criteria 9
High level of discretion due to the confidential nature of some of the work. (a, c)
Essential Criteria 10
Strong interpersonal skills with the ability to build relationships with key stakeholders. (a, c)
Essential Criteria 11
Problem-solving capabilities and a proven ability to think critically and innovatively and to assimilate new information rapidly, providing clear analysis and considering a wide range of potential solutions quickly and within context. (c)
Essential Criteria 12
Being proactive and highly organised, with strong time management and planning skills. (a, c)
Essential Criteria 13
The ability to handle situations of potential conflict whilst ensuring that project timescales are achieved. (c)
Desirable Criteria 1
Project management qualification equivalent to Prince2 Practitioner or APM PMQ. (a)
Desirable Criteria 2
Experience of formal tendering/procurement procedures. (a, c)
Desirable Criteria 3
Good working knowledge of University procedures. (a, c)
For further information about the University of Warwick, please read our University Further Particulars.
For further information about IT Services and the Information and Digital Group, please see our websites.
Warwick is committed to building an organisation of mutual respect and dignity, promoting a welcoming, diverse and inclusive working and learning environment. We recognise that everyone is different in a variety of visible and non-visible ways, and that those differences are to be recognised, respected, and valued. Where possible, we go beyond legislation to provide a place where everyone can thrive, supporting all staff to achieve their full potential. We aspire to remove economic, social and cultural barriers that may otherwise prevent people from succeeding.
We therefore welcome and encourage applications from all communities regardless of culture, background, age, disability, sex/gender, gender identity or expression, ethnicity, religion/belief, or sexual or romantic orientation. To find out more about our social inclusion work at Warwick visit our webpages here.
The University of Warwick holds an Athena SWAN Silver award; a national initiative to promote gender equality for all staff and students. Further information about the work of the University in relation to Athena SWAN can be found at the following link: Athena Swan (warwick.ac.uk)
The University of Warwick is one of the six founder institutions of the EUTOPIA European University alliance, whose aim is to become by 2025 an open, multicultural, confederated operation of connected campuses.
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As an organisation using the (DBS) Disclosure and Barring Service to assess applicants' suitability for positions of trust, the University of Warwick complies with the DBS Code of Practice and undertakes not to discriminate unfairly against any subject of a Disclosure on the basis of a conviction or other information revealed. More information is available on the University's Vacancy pages and applicants may request a copy of the DBS Code of Practice.
30 Nov 2022