Position Information
Job Title Project CoordinatorNature of Work
The Project Coordinator is a member of the Housing and Residence Life senior leadership team and Student Affairs Department. Responsibility includes a variety of professional and administrative duties in support of the day to day operations of a function, program, and/or department. Assists in program planning and development; interprets, monitors, and analyzes information regarding operating policies and procedures; assists in regulation of budgets; and coordinates academic and or staff personnel matters. Resolves problems that have a significant impact on the overall goals of the department. Coordinates the planning and development of the marketing and communications plan, customer service, the recruitment efforts of prospective students and conference guests, working with the housing database and serves as the liaison with Admissions and Orientation offices. Must be able to handle confidential information and demonstrate proficient computer skills using various software programs. Professional customer service and organizational skills are necessary requirements.
Examples of Work Performed
Essential Duties: 1) StarRez administrator for the Housing & Residence Life Office. The Coordinator is responsible for all housing accounting functions, accounts payable and accounts receivable/collections, data entry, and assisting site maintenance through StarRez. a) Process all applications for Residence Life Housing i) Set up and maintain student files, send letters of acknowledgment ii) Assign and contract students, coordinate move-in & move-out iii) Maintain accurate computer information b) Facilitate the room assignment process for all students (first-year, transfer and returning students). c) Maintain accurate housing records and provide occupancy and other appropriate reports. Ensure that all students have up to date housing contracts and emergency contact information. Update the housing system to accurately reflect cancellations and student room changes. Communicate with students and parents regarding housing placement, concerns and issues. 2) Collaborate with other offices to ensure that housing procedures run smoothly and are effectively communicated with other offices. Work with the staff in Admissions and Athletics regarding housing assignments, pre-term housing, and other administrative issues. Work with Counseling Services to ensure that housing accommodations for students with special needs are effectively addressed. 3) Coordinate the planning and development of the marketing and communications plan, customer service, the recruitment efforts of prospective students and conference guests, and serves as the liaison with Admissions and Orientation offices. 4) Support the Director of Housing & Residence Life in the preparation of statistical data and other special projects and reports a) Billing report b) Occupancy and retention c) Assessment 5) Ensure that the Office of Housing and Residence Life website is accurately maintained, appealing, and informative for current students, prospective students, and families 6) Assist the Associate Director-Housing & Residence Life and Associate Director-Housing in providing leadership, developing strategic initiatives and regularly setting goals for the Office of Residence Life that support institutional persistence, assessment, and diversity goals. This includes providing leadership and oversight of the Residence Hall Director staff, as deemed appropriate by the Director of Housing & Residence Life. 7) Coordinate campus housing check-in and check-out procedures. Maintain accurate records of keys and occupancy. Train staff on procedures for issuing, replacement, and collection of room keys and on protocol for room inspections, documentation of condition of rooms, and assessment of room damages. Coordinate damage charges and reporting. 8) Assist the Assoc. Directors in creating a Residence Life team that is well-versed in institutional persistence goals, and works to provide excellent customer service to students and families. Assist the Associate Directors- Housing & Residence Life and Associate Director-Housing with the hiring, training, evaluating a team of Resident Assistants and/or Graduate Assistants. Coordinate the reporting of room & board waivers with Financial Aid and verify that the correct information appears on the student's financials. 9) Assist in training Assistant Directors-Residence Life in record keeping, policy and procedures in housing. 10) Tracking hours and maintaining records for student employees
Secondary Duties: 1. Attend and/or present at resident assistant and professional staff training 2. Participate in regular Residence Life Team meetings 3. Provide specialized, advanced, clerical services to the Housing & Residence Life department 3. Other duties as assigned
Required Qualifications
Associate's degree or work related experience
Preferred Qualifications
Bachelor Degree Professional customer service and organizational skills Ability to use standard office equipment and computer software Ability to communicate effectively in verbal and written formats Ability to handle time sensitive and highly confidential material Attention to detail
Physical Demands
The physical requirements for this position may include, but are not necessarily limited to, the ability to use a computer, calculator, telephone, keyboard, and/or various types of office equipment. Must be able to effectively communicate in verbal and written formats and satisfactorily perform the functions of this position.
License and Certification Requirements
None
Other Requirements
Successful background records check
Salary Information $38,277.00 - 39,317.00 FTE
1.000
FLSA Non-Exempt Union Status NSCPA Number of Vacancies 1
Posting Detail Information
Posting Number PS1097PDesired Start Date 02/27/2023 Open Date 01/30/2023 Close Date Open Until Filled Yes Special Instructions to Applicants General Information EEO Statement
The Nebraska State Colleges are equal opportunity institutions and do not discriminate against any student, employee, or applicant on the basis of race, color, national origin, sex, sexual orientation, gender identity, disability, religion, or age in employment and education opportunities. Each College has designated an individual to coordinate the Colleges' non-discrimination efforts to comply with regulations implementing Title II of the Americans with Disabilities Act, Titles VI and VII of the Civil Rights Act, Title IX of the Education Amendments of 1972, the Age Discrimination Act of 1975, and Section 504 of the Rehabilitation Act. Inquiries regarding non-discrimination policies and practices may be directed to the Compliance Coordinators assigned at each College and identified on each College website.
Veteran Statement This position is subject to Veterans Preference.
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Required Documents
Optional Documents