Programme Management Office (PMO) Analyst

University of Glassgow
July 25, 2024
Contact:N/A
Offerd Salary:£32,332 - £36,024
Location:N/A
Working address:N/A
Contract Type:Open-ended
Working Time:Full time
Working type:N/A
Ref info:N/A
Programme Management Office (PMO) Analyst

Job Purpose

To manage the effective and efficient data analysis of the Estates Programme Management Office in support of the University's Capital investments, asset management works, Facilities Programmes and Directorate transformation programmes. To help support both Development Managers and Project Managers in the day to day running of projects and drive Project reporting under the direction of the PMO Manager.

Main Duties and Responsibilities

1. PMO Office and Governance

a. Be the primary point of contact for Programme Management Office, supporting the shaping and ongoing development of the Estates Programme Office to ensure it provides highly effective control, insight and value across all Estates Portfolios, Programmes and Projects.

b. Add rigour to committee and funding meetings: request, receive, check and collate papers, liaising with both Directorate colleagues and staff in Colleges and/or University Services to ensure complete, accurate and consistent returns; collate papers and produce agenda; distribute meeting papers; ensure endorsed copies are passed on to additional governance where required; ensure approved copies are returned from governance Committees and uploaded into tracker.

2. Project, Programme and Portfolio Operating System

a. Lead the maintenance of Programme Office collaboration site to ensure that processes are sufficient and fit-for-purpose for all planned projects, programme, and portfolios across the whole Estates directorate.

b. Provide first line trouble-shooting support the use of the University software for Project Management, Risk Management and Benefit tracking. This includes supporting the PMO Manager in testing new functionalist and developing user guidance.

3. Data and Analysis

a. Support the PMO Manager in the collection of consistent data, analysis, interpretation and evaluation of the data and metrics that will be used to measure and report on portfolios, programmes, and projects.

b. Lead the development of insightful project, programme, and portfolio trackers, priority lists and reports to assist with value add and data-driven recommendations, which are, used as an aid for discussion at management and governance levels.

c. Lead development of a quality management process to test and provide high- quality challenge to project and programme plans, costs and risk and management issues. Ensure that all programmes, costs, and risks can be escalated to inform overall programme reports. Ensuring consistency of approach to all project and programme management between the University, consultants, and contractors. Ensure all reporting aligns with University standard reports and can be escalated when required.

d. Liaise with a range of colleagues to collect and collate measurement data on project KPI's, recording these and producing regular reports on progress and attainment.

4. Provide Project Management subject matter expertise and training and be the PMO's subject matter expert on a broad range of aspects under project, programme and portfolio management processes and themes, i.e., governance, planning, monitoring and control, risk management, benefits realisation, and lessons learnt.

a. Manage project documentation associated with all projects and advise on document completion and reporting.

b. Support Project Team where required with governance processes i.e., lessons learned and post project evaluations.

5. Leadership and Teamwork

a. Work collaboratively with all colleagues involved with projects, programmes, and portfolio management responsibilities to achieve and further develop aims and objectives of their work, supporting the process through regular and informative communications with colleagues.

b. Support the PMO Manager in projects and initiatives being delivered within the team.

Knowledge, Qualifications, Skills and Experience

Knowledge/Qualifications

Essential:

A1 Scottish Credit and Qualification Framework level 8, (Scottish Vocational Qualification level 4, Higher National Diploma) or equivalent and experience of personal development in a similar role.

A2 Knowledge of best practice in project management.

Desirable:

B1 Practitioner or equivalent level in an appropriate project management qualification such as PRINCE2.

B2 Understanding of University structure, project governance and policies relevant to the role, including financial regulations, procurement, and data protection.

B3 Understanding of health, safety and compliance policies and procedures relevant to the role.

B4 Understanding of the concept of prioritisation and focus within Facilities/ Asset Management.

Skills

Essential:

C1 Sizeable competence in applying Microsoft Office suite including collaborative tools in Office 365.

C2 Robust, flexible resilient approach to different stakeholders in a complex and challenging environment.

C3 Strong ability to organise documents and data in a clear and simple way.

C4 Ability to organise documents and articulate complex data in a clear and simple way.

C5 Strong analytical and problem-solving skills

C6 Ability to exercise initiative and work independently but also as part of a Team.

C7 Strong ability to quickly embrace and learn new concepts and techniques.

C8 Ability to plan and prioritise workload effectively

C9 Effective communication skills

Desirable:

D1 Ability to manage and deliver ad-hoc requests and assist PMs, DMs and Technical Staff with project support as required.

Experience Essential:

E1 Substantial professional experience working in a large, complex Organisation.

E2 Significant experience working with and analysing data.

E3 Previous experience of working in a PMO or Projects environment.

E4 Substantial experience of converting data into insightful and useful management reports.

E5 Experience of preparing and delivering insightful and useful reports and presentations.

E6 Experience of efficiently clerking and reporting on meetings.

Desirable:

F1 Experience of problem solving and development of innovative both technical and operational solutions.

F2 Experience of working in HE Sector or similar.

F3 Facilitation of workshops and/or training programmes.

Terms and Conditions

Salary will be Grade 6, £32,332 - £36,024 per annum.

This post is full time (35 hours p/w) and open ended. Relocation assistance will be provided where appropriate.

As part of Team UofG you will be a member of a world changing, inclusive community, which values ambition, excellence, integrity and curiosity.

As a valued member of our team, you can expect:

1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.

2 An excellent employment package with generous terms and conditions including 41 days of leave for full time staff, pension - pensions handbook https: // www. gla.ac.uk/myglasgow/payandpensions/pensions/, benefits and discount packages.

3 A flexible approach to working.

4 A commitment to support your health and wellbeing, including a free 6-month UofG Sport membership for all new staff joining the University https: // www. gla.ac.uk/myglasgow/staff/healthwellbeing/.

We believe that we can only reach our full potential through the talents of all. Equality, diversity and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University. Read more on how the University promotes and embeds all aspects of equality and diversity within our community https: // www. gla.ac.uk/myglasgow/humanresources/equalitydiversity/.

We endorse the principles of Athena Swan https: // www. gla.ac.uk/myglasgow/humanresources/equalitydiversity/athenaswan/ and hold bronze, silver and gold awards across the University.

We are investing in our organisation, and we will invest in you too. Please visit our website https: // www. gla.ac.uk/explore/jobs/ for more information.

Vacancy Ref : 150009 Close Date : 25-Jul-2024 23:45

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