Program Supervisor

Position Details

Position Information

Recruitment/Posting Title Program Supervisor

Job Category Staff & Executive - Project/Program Management/Planning Department RWJ-Surgery Pediatrics Overview

New Jersey's academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.

Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.

Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates.

Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.

Posting Summary

Rutgers, The State University of New Jersey, is seeking a Program Supervisor for the Department of Surgery at the Robert Wood Johnson Medical School.

Under the direction of the Chief and Sr. Director, primarily responsible to provide supervision of the administrative, clinical, education and research infrastructure of the division. Serves as the key staff, personnel representative and contact point for all correspondence, calls and activity directed to the division.

Among the key duties of this position are the following:

Coordinates with the Office of the Chair of Department of Surgery, Administrative offices of RWJ/Rutgers medical group, Human Resources, payroll, purchasing, information technology, RWJ university hospital, and other offsite locations. Initiate correspondence related to these functions and attends meetings related to the functions.

Over sees process regarding all faculty appointments, reappointments, promotions and faculty evaluation for the division, along with peer reviews, hospital credentialing and other related material. Processes and maintains up to date records of all faculty staff, new hires, vacancies, terminations and employment status.

Prepares and processes reports as required by the Department Chair or Chief of the division, including chief and faculty evaluations, scholarly capacity reports, productivity reports, other reports as requested or required.

Advises Sr. Director and assists in responding to and resolving operational or divisional issues or program administrative problems.

Establishes divisional workflows to ensure all preauthorization's, precertification's, clearances, denial explanation requests and work queue completions are completed, timely accurately and efficiently.

Assists with all aspects of the EHR, as it relates to the functioning within your division, education of all staff and faculty, necessary workflows, patient communication and collaboration points.

Position Status Full Time Hours Per Week Daily Work Shift Work Arrangement

This position requires a fully on-site work arrangement.

FLSA Exempt Grade 24S Position Salary Annual Minimum Salary 62817.000 Annual Mid Range Salary 76302.000 Annual Maximum Salary 89787.000 Standard Hours 37.50 Union Description CWA, Local 1031 Payroll Designation PeopleSoft Benefits

Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to https:// uhr.rutgers.edu/benefits/benefits-overview. Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https: // finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health- insurance.

Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

Bachelor's Degree in Business Administration, Management or a related field, Master's Degree preferred, with a minimum of four (4) years of program administration experience in an academic, medical, or equivalent environment and one (2) year of lead or leadership/supervisory experience.

Equivalent experience, education and/or training may be substituted for the degree requirements.

Certifications/Licenses Required Knowledge, Skills, and Abilities

Excellent writing, organization and communication skills are essential.

Outstanding human relations and leadership skills and the ability to function in a team environment are required.

Preferred Qualifications Equipment Utilized Physical Demands and Work Environment

Physical Demands: Standing, sitting, walking, talking and hearing. No special vision requirements.

Work Environment: Office environment. Moderate noise.

Special Conditions

Posting Details

Posting Number 23ST2291

Posting Open Date Special Instructions to Applicants Regional Campus Rutgers Biomedical and Health Sciences (RBHS) Home Location Campus Downtown New Brunswick City New Brunswick State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre- employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees, Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: https:// uhr.rutgers.edu/non- discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk ().

Do you have a Bachelor's Degree in Business Administration, Management, or a related field or equivalent experience, education and/or training?

Yes

No

How many years of program administration experience do you have?

0-1

2-4

5-8

8+

Applicant Documents

Required Documents

Resume/CV

Optional Documents

Cover Letter/Letter of Application