Program Manager

Position Details

Position Information

Recruitment/Posting Title Program Manager

Job Category Staff & Executive - Administrative & Support - Management Department NJMS-Medicine-Education Overview

New Jersey's academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and six centers and institutes that focus on cancer treatment and research, neuroscience, clinical and translational research, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.

Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.

Our clinical and academic facilities are located throughout the state including New Brunswick, Piscataway, Newark, Scotch Plains, Somerset, Blackwood, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, University Hospital in Newark, and other affiliates.

Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.

Rutgers RBHS is an anchor institution that boasts locations in Newark, New Jersey, a city of promise.

Posting Summary

Rutgers, The State University of New Jersey, is seeking a GME Program Manager for the Department of Medicine/Education Office within the New Jersey Medical School. Under the direction of the Core Program Director and the Vice Chair for Education, the GME Program Manager will manage the daily office operations and administration of the Department of Medicine/Education Office and supervise the GME Program Coordinators in their duties and in providing support for the Medicine residents and the Clerkship Program. The GME Program Manager will also supervise the Medicine Fellowship Program Coordinators in their administrative and educational roles that will be commonly managed through the Medicine Education Office. The GME Program Manager will provide staff leadership for Medicine education programs and will report to the Core Program Director and the Sr. Director of Administration, and will be responsive to the requirements of the Fellowship Program Director.

Among the key duties of this position are the following:

Assists with the marketing and promotion of new and existing programs and services to internal and external prospective students and housestaff.

Participates in School and University-wide committees to establish program standards and administrative plans and policies.

Facilitates cooperative and collaborative community and institutional relationships.

Ensures program and leadership satisfaction by analyzing complaints, concerns and suggestions and providing appropriate follow-through.

Manages the production and distribution of manuals/handbooks for housestaff.

Manages the production and distribution of annual rotation schedules and changes including entering and updating in New Innovations.

Manages the production and distribution of housestaff on-call and service schedules including distribution in AMION and didactic conference schedules.

Position Status Full Time Hours Per Week Daily Work Shift Work Arrangement FLSA Exempt Grade 28S Position Salary Annual Minimum Salary 82991.000 Annual Mid Range Salary 104984.000 Annual Maximum Salary 126977.000 Standard Hours 37.50 Union Description Non-Union Payroll Designation PeopleSoft Benefits

Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to https:// uhr.rutgers.edu/benefits/benefits-overview. Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https: // finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health- insurance.

Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

Bachelor's Degree and 7-10 years graduate medical education coordination experience.

Certifications/Licenses Required Knowledge, Skills, and Abilities

Demonstrated leadership skills in planning and directing employees and processes in order to effectively monitor and develop subordinates and to ensure the smooth operation of department and program(s).

Must have an understanding of the Accreditation Council for Graduate Medical Education (ACGME) requirements for Institutional, Common, and specialty program requirements and the accreditation process.

Exceptional organizational skills, interpersonal and communication skills.

Ability to independently prioritize work and utilize resources effectively.

Proficient with Windows applications and Microsoft Office Suite Applications including.

PowerPoint, Excel, and Word, and Internet applications.

Experience with the use Electronic Residency Application System (ERAS).

Proficient with Resident Management System applications, such as New Innovations.

Proficient with use of standard office equipment, copier, fax.

Proficient with use of audio-visual equipment.

Preferred Qualifications

Master's Degree.

National Board for Certification of Training Administrators of Graduation Medical Education Certification in Internal Medicine.

Equipment Utilized Physical Demands and Work Environment

Must be able to lift or exert force up to ten (10) pounds.

Special Conditions

Posting Details

Posting Number 22ST3700

Posting Open Date Special Instructions to Applicants Regional Campus Rutgers Biomedical and Health Sciences (RBHS) Home Location Campus Newark (RBHS) City Newark State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre- employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees, Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster upon eligibility and upload proof of same. Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: https:// uhr.rutgers.edu/non- discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk ().

Do you have a minimum of a Bachelor's Degree and 7-10 years graduate medical education coordination experience?

Yes

No

Applicant Documents

Required Documents

Resume/CV

Optional Documents

Cover Letter/Letter of Application

Certifications/Licenses