PROGRAM COORDINATOR

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PROGRAM COORDINATOR

Work Arrangement:

Requisition Number: 236049

Regular or Temporary: Regular

Location:

Durham, NC, US, 27710

Personnel Area: MEDICAL CENTER

Date: Aug 22, 2023

School of Medicine Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,500 faculty physicians and researchers, more than 1,300 students, and more than 6,000 staff, the Duke University School of Medicine along with the Duke University School of Nursing, Duke University Health System and the Private Diagnostic Clinic (PDC) comprise Duke Health. a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.

Summary of Purpose

Provide administrative support to the Masters of Biomedical Sciences Program including admissions, orientation, databases, publications, special events and programs.

Primary Duties & Responsibilities

Field queries and solve problems for students, applicants, and faculty

Plan and coordinate key MBS functions, including admissions, student records and special events. Key events: Orientation; Graduation; Holiday party; Faculty meetings; Research/Scholarly Day

Maintain student records in accordance with program and institutional guidelines

Manage reporting and analysis of information in assigned database and student files; maintenance, design and development of reporting systems for the MBS program to include; running queries and adding fields.

Collect and maintain student and alumni data

Prepare and distribute correspondence in support of program to faculty, students, applicants and alumni

Assist in preparation of MBS training grant and progress reports for NIH or other grantors

Assist in preparation of submission for posters, presentations at national meeting (such as AAMC).

Assist in preparation of and submission of manuscripts.

Collect data and prepare reports as directed by supervisor

Supervise MBS tutors, TAs, and Temporary employees to include giving work assignments and approve electronic time cards.

Manage interfaces with other academic and administrative units.

Assume responsibilities of MBS Administrative Manager when delegated, such as through absence.

Represent the MBS program as needed.

Assist in coordinating the preparation of operational and capital budgets, financial statements, statistical report, cost analyses and other financial information for the MBS Program. Oversight includes, budgeting, reconciliation and reporting.

Other duties as assigned.

Special Requirements

Ability to manage multiple projects simultaneously and independently, working with a diverse faculty and staff. Must demonstrate initiative, be able to set priorities, be comfortable with making decisions, delegate responsibilities and supervise outcomes. Strong communication skills, a warm & professional demeanor, and commitment to the program goals are essential. Must speak with authority and be able to manage complex relationships. Must be willing to work weekend and evening occasionally. This position may include occasional travel.

Minimum Qualifications

Education

Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program.

Experience

Work requires one year of experience in program administration or OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE involving academic, instructional or counseling activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events.

Skills

Ability to provide guidance and direction to subordinates, including setting standards and monitoring performance.

Skills using logic and reasoning to identify the strengths and weaknesses of alternative solutions to problems.

Skills evaluating program performance, summarizing findings, communicating results, and forming an action plan.

Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, and coordination of people and resources.

Job Code: 00002321 PROGRAM COORD Job Level: 10

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

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