Program Coordinator (Ob Gyn Dept Elp)

Texas Tech University Health Sciences Center El Paso
March 17, 2023
Offerd Salary:Negotiation
Working address:N/A
Contract Type:Other
Working Time:Full time
Working type:N/A
Ref info:N/A

Extended Job Title Program Coordinator (Ob Gyn Dept Elp)

Org Level 1 Texas Tech Unv Hlth Sci Ctr El Paso

Position Description The primary responsibility is to ensure, organize, and maintain an active, accurate, and operational surgery schedule. Interfaces with appropriate hospital staff to ensure a cohesive working relationship in providing patient care services. Works in close contact with surgeons and doctors to manage their organizations and departments' surgeries. Schedule patient appointments for outpatient surgery in a hospital or healthcare facility.

Requisition ID 32399BR

Optional Attachments Professional License/Certification

Travel Required Up to 25%

Major/Essential Functions

  • Coordinates the surgery schedule for one or more doctors, informs doctors and patients of any changes to the schedule and communicates with the surgical team and with patients regularly so that everyone is well informed of the plan for the day of surgery.
  • Schedule procedures from the physician's office using established hospital guidelines and ensure sufficient information is distributed to the patients and all necessary parties, including hospital departments, primary-care physicians, and surgeons, through productive open, and effective communication.
  • Maintain the surgical scheduling system. Create a daily surgery schedule and surgical log for all departments concerned. Schedule patients for surgical procedures. Complete patient paperwork for scheduling. Ensure that all required equipment is ready for appointments. Verify physician orders. Responds to calls, e-mails, complaints, and queries that patients might have. Provide information and updates in regards to patients' surgery schedules. Assure appropriate coordination with other hospital departments when special surgical needs occur.
  • Schedule surgical procedures by phone or in person. Perform clerical duties such as answering phones, maintaining records and accounts, and greeting patients. Enter notes/special instructions needed for scheduling in electronic medical records. Completes accurate documentation of informed consent with patients for procedures and surgeries as needed.
  • Confirms the patient's insurance provider and either obtains prior authorization or communicates the need for prior authorization to appropriate parties as needed.
  • Grant Funded? No

    Minimum Hire Rate Compensation is commensurate upon the qualifications

    Pay Basis Hourly

    Work Location El Paso

    Preferred Qualifications

  • Bilingual English and Spanish
  • Electronic Medical Records (EMR). Understanding of Managed Care System
  • Medical Terminology
  • Campus HSC - El Paso

    Department Ob Gyn Dept Elp Genl

    Required Attachments Cover Letter, Resume / CV, Transcript

    Job Type Full Time

    Pay Statement Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

    Job Group Office and Admn Wkrs All Other

    Occasional Duties

  • Coordinates operating rooms, schedules of surgeons and assistants needed (combine cases), for the procedure and equipment. Gathers and records financial and insurance information. Take reservations for surgeries and schedule a date based on the availability of the surgeon and the medical conditions of the patients.
  • Provides accurate, detailed information to patients regarding test preparations, time of patients' scheduled arrival, and any other directional information needed: takes appropriate action in responding to questions from patients. Duties involve making appointments, changing appointments, and canceling appointments or surgeries.
  • Ensures patients have proper medical clearance and pre-surgical testing as needed. Completes pre-procedure phone calls and confirms appointment times with patients via telephone as needed.
  • Provide monthly reports to Administrator, Department Chair and Providers.
  • All other duties assigned by the Department Chairperson and Department Administrator.
  • Shift Day

    EEO Statement As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant's race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.

    Required Qualifications

  • High school plus six years experience in related field
  • Additional education may substitute for experience on a year for year basis
  • Does this position work in a research laboratory? No

    Jeanne Clery Act The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https: // www.

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