Posting Details
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Posting Details (Default Section)
Posting Number: 20233767S
Position Title: Program Coordinator, Center for Church Management
Position Type: Staff
Location: Villanova, PA
Recruitment Type: Internal/External Applicants
Work Schedule: full-time/12-months
Avg Hours Week
Department: 216-Dean - Villanova School of Business
Position Summary:
The Center for Church Management (the Center) at the Villanova School of
Business (VSB) provides education and scholarship in the Augustinian
Catholic tradition on strategic, management and financial matters in service
to leaders of churches and Christian faith-based ministries.
The Program Coordinator (Coordinator) will provide support in the
coordination, development, and execution of all Villanova Center for Church
Management (Center) programs and initiatives under the direction of the
Center Director. The Center enables current and future church leaders to
steward the human, financial, and other resources of the Church by teaching
business best practices in a Christian context of mission and ministry. These
objectives are achieved through the Master of Science in Church Management
(MSCM), non-credit certificate programming, research in the field of Church
Management, and other education-based initiatives.
Key responsibilities of the Coordinator include communicating with students
and stakeholders, and managing Center events. The Coordinator will be
responsible for marketing and communication functions, ensuring effective
information management, and contributing to administrative best practices,
such as budget management.
This position is fully or partially funded through external funding sources.
Villanova is a Catholic university sponsored by the Augustinian order.
Diversity and inclusion have been and will continue to be an integral
component of Villanova University's mission. The University is an Equal
Opportunity/Affirmative Action employer and seeks candidates who understand,
respect and can contribute to the University's mission and values.
Duties and Responsibilities:
Marketing and Communications
Serve as initial point of contact for academic programs questions and
inquiries, including MSCM and Certificate programs.
Assist Director and Associate Director in donor stewardship projects such
as mailings, seasonal gifts, and in-person hospitality.
Support Director in partner communications and outreach, particularly to
help other organizations promote MSCM and Certificate programs during
recruiting/registration seasons.
Assist Director and Associate Director in strategizing, planning,
creating, and executing email campaigns related to Center initiatives.
Maintain email database for accurate and complete contact data.
Ensure marketing content (displays, audio/visual, flyers, print-outs,
partner-specific web content, etc.) is up-to-date and printed.
Maintain website content and ensure that events and current research pages
are up to date.
Event Management
Assist Director and Associate Director in planning and executing in-person
events including the MSCM residency, Research Fellowship conference,
Certificate in Church Management for Men in Formation, and Advisory
Council fall and spring meetings.
Work closely with Villanova Conference Services, Events Team and/or
contracted hotel partners to ensure event hospitality is well-managed.
Assist Director in planning and executing other Center events such as
larger Center conferences, professional development weekends, graduation
activities.
Center Administrative Support
Coordinate travel, lodging, and itineraries for Center staff for
conferences, offsite workshops, and partner meetings.
Assist Director and Associate Director in tracking spending, processing
expense reports, and submission of invoices.
Assist Director and Associate Director in processing payments and managing
expense reports, maintaining detailed information, and verifying center
expenses aligned with multiple indexes.
Assist Director and Associate Director with short and long-range financial
planning for the Center, particularly with regards to events and
hospitality.
Perform additional duties and assist with special projects as assigned
including serving as a representative from VSB for University mission-based
activities.
Minimum Qualifications:
Bachelor's degree or equivalent of work experience or years of education
2 years experience in a relevant and applicable work environment
Ability to develop and nurture relationships with students, staff,
faculty, alumni, University offices, and outside service providers
Ability to streamline processes and procedures creating efficient
operations
Ability to work independently to manage multiple projects and events
Excellent oral and written communication skills
Strong organizational, problem solving, decision-making and interpersonal
skills
Strong program and project management skills
Ability to prioritize work and handle multiple tasks
Proficiency with Microsoft Office applications
Knowledge of general office equipment
Highly proficient in administrative functions including business
correspondence, scheduling, budgeting and financial processes, and
fielding telephone calls and email
Must know how to work and solve problems proactively and independently
within a fast-paced environment
Flexibility in work schedule (occasional evenings and weekends, ability
to travel domestically and internationally)
Must have a deep dedication to the well-being of the Villanova School of
Business and Villanova University, a commitment to the University's
Catholic and Augustinian heritage, values, and mission, and sensitivity to
serving the needs of a diverse community
Preferred Qualifications:
3+ years of experience
Physical Requirements and/or Unusual Work Hours:
Occasional evening and weekend hours
Special Message to Applicants:
Posting Date: 08/16/2023
Closing Date (11:59pm ET):
Salary Posting Information:
Commensurate with experience.
Salary Band: G
Job Classification: non-exempt
References Needed
References Needed
Minimum Number of References Needed 3
Maximum Number of References Needed 3
Supplemental Questions
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Documents needed to complete your application:
Required Documents
Cover Letter / Letter of Interest
Resume / Curriculum Vitae
Optional Documents
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