Program Coordinator, Center for Church Management

Villanova University
September 23, 2023
Offerd Salary:Negotiation
Working address:N/A
Contract Type:Open-ended
Working Time:Full time
Working type:N/A
Ref info:N/A
Posting Details

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Posting Details (Default Section)

Posting Number: 20233767S

Position Title: Program Coordinator, Center for Church Management Position Type: Staff Location: Villanova, PA Recruitment Type: Internal/External Applicants Work Schedule: full-time/12-months Avg Hours Week Department: 216-Dean - Villanova School of Business Position Summary:

The Center for Church Management (the Center) at the Villanova School of Business (VSB) provides education and scholarship in the Augustinian Catholic tradition on strategic, management and financial matters in service to leaders of churches and Christian faith-based ministries.

The Program Coordinator (Coordinator) will provide support in the coordination, development, and execution of all Villanova Center for Church Management (Center) programs and initiatives under the direction of the Center Director. The Center enables current and future church leaders to steward the human, financial, and other resources of the Church by teaching business best practices in a Christian context of mission and ministry. These objectives are achieved through the Master of Science in Church Management (MSCM), non-credit certificate programming, research in the field of Church Management, and other education-based initiatives.

Key responsibilities of the Coordinator include communicating with students and stakeholders, and managing Center events. The Coordinator will be responsible for marketing and communication functions, ensuring effective information management, and contributing to administrative best practices, such as budget management.

This position is fully or partially funded through external funding sources.

Villanova is a Catholic university sponsored by the Augustinian order. Diversity and inclusion have been and will continue to be an integral component of Villanova University's mission. The University is an Equal Opportunity/Affirmative Action employer and seeks candidates who understand, respect and can contribute to the University's mission and values.

Duties and Responsibilities:

Marketing and Communications

  • Serve as initial point of contact for academic programs questions and inquiries, including MSCM and Certificate programs.
  • Assist Director and Associate Director in donor stewardship projects such as mailings, seasonal gifts, and in-person hospitality.
  • Support Director in partner communications and outreach, particularly to help other organizations promote MSCM and Certificate programs during recruiting/registration seasons.
  • Assist Director and Associate Director in strategizing, planning, creating, and executing email campaigns related to Center initiatives. Maintain email database for accurate and complete contact data.
  • Ensure marketing content (displays, audio/visual, flyers, print-outs, partner-specific web content, etc.) is up-to-date and printed.
  • Maintain website content and ensure that events and current research pages are up to date.
  • Event Management

  • Assist Director and Associate Director in planning and executing in-person events including the MSCM residency, Research Fellowship conference, Certificate in Church Management for Men in Formation, and Advisory Council fall and spring meetings.
  • Work closely with Villanova Conference Services, Events Team and/or contracted hotel partners to ensure event hospitality is well-managed.
  • Assist Director in planning and executing other Center events such as larger Center conferences, professional development weekends, graduation activities.
  • Center Administrative Support

  • Coordinate travel, lodging, and itineraries for Center staff for conferences, offsite workshops, and partner meetings.
  • Assist Director and Associate Director in tracking spending, processing expense reports, and submission of invoices.
  • Assist Director and Associate Director in processing payments and managing expense reports, maintaining detailed information, and verifying center expenses aligned with multiple indexes.
  • Assist Director and Associate Director with short and long-range financial planning for the Center, particularly with regards to events and hospitality.
  • Perform additional duties and assist with special projects as assigned including serving as a representative from VSB for University mission-based activities.

    Minimum Qualifications:

  • Bachelor's degree or equivalent of work experience or years of education
  • 2 years experience in a relevant and applicable work environment
  • Ability to develop and nurture relationships with students, staff, faculty, alumni, University offices, and outside service providers
  • Ability to streamline processes and procedures creating efficient operations
  • Ability to work independently to manage multiple projects and events
  • Excellent oral and written communication skills
  • Strong organizational, problem solving, decision-making and interpersonal skills
  • Strong program and project management skills
  • Ability to prioritize work and handle multiple tasks
  • Proficiency with Microsoft Office applications
  • Knowledge of general office equipment
  • Highly proficient in administrative functions including business correspondence, scheduling, budgeting and financial processes, and fielding telephone calls and email
  • Must know how to work and solve problems proactively and independently within a fast-paced environment
  • Flexibility in work schedule (occasional evenings and weekends, ability to travel domestically and internationally)
  • Must have a deep dedication to the well-being of the Villanova School of Business and Villanova University, a commitment to the University's Catholic and Augustinian heritage, values, and mission, and sensitivity to serving the needs of a diverse community
  • Preferred Qualifications:

  • 3+ years of experience
  • Physical Requirements and/or Unusual Work Hours:

    Occasional evening and weekend hours

    Special Message to Applicants: Posting Date: 08/16/2023 Closing Date (11:59pm ET): Salary Posting Information:

    Commensurate with experience.

    Salary Band: G Job Classification: non-exempt

    References Needed

    References Needed

    Minimum Number of References Needed 3

    Maximum Number of References Needed 3

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