Program Assistant (Research)

Rutgers University
September 22, 2023
Offerd Salary:Salary 45621.
Working address:N/A
Contract Type:Other
Working Time:Full time
Working type:N/A
Ref info:N/A
Position Details

Position Information

Recruitment/Posting Title Program Assistant (Research)

Job Category Staff & Executive - Research (Laboratory/Non-Laboratory) Department Epi-Cancer Health Disparity Overview

Our vision is to be a statewide, national and world leader of scientific discovery, transdisciplinary engagement, translation, patient care and education that improves outcomes for cancer patients and populations.

We will accomplish this by conducting innovative basic, clinical and population research and cutting-edge patient-centered care that expands our understanding of the etiology and biology of cancer; facilitates the rapid translation of laboratory-based discoveries into human studies; develops new approaches and interventions for cancer prevention that decrease cancer incidence and mortality; and develops new and better therapies to decrease suffering and mortality from cancer.

Curiosity and Discovery, Integrity, Collaboration, Respect and Caring, Perseverance.

Posting Summary

The primary purpose of the Program Assistant position is to assist the Cancer Institute of New Jersey Cancer Health Equity team with study initiation, participant recruitment, and collecting data from studies.

This position is responsible for study startup procedures and developing study materials, as well as screening, consenting, and enrolling participants, and ensuring the accuracy of data collected from research participants, information transcribed from patient medical records/survey forms and other sources onto study specific case report forms or into electronic data capture systems.

May also assist with intervention implementation and fidelity checks. Ensures protocol compliance per Food and Drug Administration (FDA), National Institutes of Health (NIH), Code of Federal Regulations (CFR), Good Clinical Practice (GCP) guidelines, Office for Human Research Protection (OHRP), Health Insurance Portability and Accountability Act (HIPAA), institutional guidelines and standard operating procedures (SOPs) set forth by Rutgers Cancer Institute of New Jersey and Rutgers Biomedical and Health Sciences (RBHS) and as explicated in study specific procedures.

This position is contingent upon grant funding.

Essential duties and responsibilities:

  • Develops study materials and participates in study initiation and regulatory activities, including IRB submissions and database creation.
  • Recruits participants, conducts informed consent, and collects data for assigned research studies according to protocols.
  • Conducts study assessments, interviews, and/or interventions with participants, maintaining adherence to protocols. May conduct qualitative data analysis. Submits to regular evaluations for intervention quality assurance.
  • Works with complex computerized records systems and maintains security and integrity.
  • In collaboration with the leadership, study staff and other research staff, contractors, physicians and/or other health providers, obtain source documents (i.e. medical record documentation) as needed. Submits specialized reports as needed.
  • Maintains research record (e.g. patient consent, eligibility, Case Report Forms (CRF), surveys, participant correspondence, intervention materials, registration confirmation, corresponding source documents, etc.) for all study participants.
  • Under guidance of his/her direct supervisor, performs abstraction of data from source records in human subject charts (i.e., treatments, patient- reported data, clinical exams, laboratory or diagnostic test results, adverse reactions, ARIA and EPIC, etc.); abstraction of data from publications, or data collection from clinics, physician offices, or contractors. According to protocol guidelines, records all patient data as required onto study specific Case Report Forms or into designed electronic data capture system.
  • Enters data into the relevant data collection forms and/or databases as per established protocol or project timelines. For protocols, this time should not exceed 10 days after each human subject contact.
  • Completes queries regarding data inconsistencies and revises case report forms in compliance with standard operating procedures. Actively participates in ongoing research specific quality assurance activities such as chart audits for protocol compliance.
  • Using study-specific databases and protocols, provides regular reports to the Principal Investigator and supervisor on all studies to which he/she is assigned.
  • Actively participates in study-related meetings and conference calls.
  • Communicates effectively with staff and outside agencies, and assists in the promotion of teamwork.
  • Maintains up-to-date knowledge and adheres to policies and procedures set forth by RBHS, Cancer Institute of New Jersey, NIH, Food and Drug Administration, and all relevant regulatory bodies.
  • Understands and adheres to Rutgers' compliance standards as they appear in RBHS's Corporate Compliance Policy, Code of Conduct and Conflict of Interest Policy. Understands, demonstrates and models the Rutgers Cancer Institute of New Jersey core values.
  • Performs other related duties as assigned.
  • Position Status Full Time Hours Per Week Daily Work Shift Work Arrangement FLSA Exempt Grade 17S Position Salary Annual Minimum Salary 45621.000 Annual Mid Range Salary 54290.000 Annual Maximum Salary 63947.000 Standard Hours 37.50 Union Description HPAE, Local 5094 Payroll Designation PeopleSoft Benefits

    Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to https:// Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https: // insurance.

    Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP


    Minimum Education and Experience

  • Bachelor's Degree in a relevant science or related field (e.g. Public Health, Biology, Psychology, etc.)
  • Applicants may substitute additional related experience such as laboratory, clinical or medical experience for the education requirements on a year-for-year basis.
  • Certifications/Licenses Required Knowledge, Skills, and Abilities

  • Prior experience with REDCap required.
  • Must be able to work some weekend evenings and Saturdays as needed (within the usual workweek).
  • Must be computer literate with proficiency and working knowledge of database and reporting tools such as Microsoft Word, Excel, Access, and PowerPoint.
  • English fluency required.
  • The ideal candidate will be detail-oriented, have excellent organizational, critical thinking skills, problem solving skills and interpersonal skills, holds self accountable to high standards of professional excellence, be able to maximize resources and be efficient, seek and accept personal and professional responsibility and growth on a continued basis.
  • Effective oral and written communication skills required.
  • This position is based in New Brunswick but may require travel to study sites in Newark, Piscataway, and other NJ locations.
  • This position may also operate on a hybrid remote basis.
  • Preferred Qualifications

  • Prior experience in human subject research with cancer patients and survivors, qualitative data analysis, and behavioral intervention research studies preferred.
  • Equipment Utilized Physical Demands and Work Environment

    PHYSICAL DEMANDS: Standing, sitting, walking, talking and hearing. No special vision requirements. Lifting upto 25 lbs. Light physical activity possible. WORK ENVIRONMENT: Office environment. Moderate noise.

    Special Conditions

    Posting Details

    Posting Number 23ST2276

    Posting Open Date Special Instructions to Applicants Regional Campus Rutgers Biomedical and Health Sciences (RBHS) Home Location Campus Rutgers University - New Brunswick City New Brunswick State NJ Location Details

    Pre-employment Screenings

    All offers of employment are contingent upon successful completion of all pre- employment screenings.

    Immunization Requirements

    Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees, Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

    Affirmative Action/Equal Employment Opportunity Statement

    It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: https:// discrimination-statement

    Supplemental Questions

    Required fields are indicated with an asterisk ().

  • Do you have a Bachelor's Degree in a relevant science or related field (e.g. Public Health, Biology, Psychology, etc.)?
  • Yes
  • No
  • Applicant Documents

    Required Documents

  • Resume/CV
  • Optional Documents

  • Cover Letter/Letter of Application
  • From this employer

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