Program Assistant (Part-Time)

Position Details

Position Information

Recruitment/Posting Title Program Assistant (Part-Time)

Posting Number 23TM0137 Department Center for PreCollege Programs Overview

The Center for PreCollege Programs administers pre-college and pipeline programs designed to educate, inspire and prepare students to succeed in secondary and post-secondary education while promoting a college-going culture. The commitment is to support students by providing opportunities to achieve and grow. The Center for PreCollege Programs (CPP) includes federal TRIO programs; Talent Search and Upward Bound, the Abbott Leadership Institute, University-Assisted Partnerships with local high schools, and the Newark Rutgers Future Scholars Program. The Center for PreCollege Programs facilitates strategic relationships with school districts, community partners, government stakeholders, and collaborative partnerships.

Posting Summary

Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Program Assistant (Part-Time). Reporting to the Director/Associate Dean, this position will be an integral part of the Rutgers-Newark Center for PreCollege Programs.

The position is responsible for and not limited to the following:

Coordinate programs activities to ensure quality and mutual support among similar programs

Develop collaborative efforts with internal constituents, external agencies, corporations, and other precollege & pipeline programs

Ensure documentation of all of CPP's activities, outcomes, and results

Program Planning & Implementation

Leads program planning in consultation with Director/Associate Dean

Monitor assigned CPP program activities to ensure program outcome attainment

Coordinate programming, student recruitment, workshops, and program activities

Supervise and supports seasonal, temps, and students; ensuring that appropriate services are delivered to program participants.

Responsible for verification and approval of employees time sheets.

Meet regularly with staff for feedback and program updates.

Other duties may be assigned as necessary.

The position is grant-funded by the Opportunity Meets Opportunity Change grant from the Office of the Secretary of Higher Education (OSHE).

Position Status Part Time Hours Per Week 19.50 Daily Work Shift Day Work Arrangement

This position requires a fully on-site work arrangement.

FLSA Nonexempt Position Salary $20 - $25 hour Payroll Designation PeopleSoft Terms of Appointment Staff - 12 month

Qualifications

Minimum Education and Experience

Requires a bachelor's degree in a related field or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of coordination, organization, facilitation, report analysis, writing, and promotion/outreach.

Also requires a minimum of two years of relevant experience in a program coordination or administrative function, good communication skills, and computer literacy.

Certifications/Licenses Preferred Qualifications

Master's degree in Education, Social Work, Social Sciences, nonprofit or public administration or policy preferred and/or five years of relevant professional experience in an administrative function, youth/student support.

Supervisory experience in program management, and curriculum development with demonstrated experience in creative alternative programming.

Experience working within the communities of Newark is highly preferred.

Fluency in other languages other than English is helpful but not required.

Preferred equivalent work experience in education, youth development, sociology, social work, and public administration.

Required Knowledge, Skills, and Abilities

Knowledge of database design and management proficiency; marketing experience.

Ability to multi-task and prioritize work in a fast-paced environment with the relatively short turn-around time on program objectives and academic sessions

Equipment Utilized

Position operates office laptops and desktop computers. Microsoft Office Suite, more specifically Excel is needed to track data and prepare reports. Able to learn WordPress, Canvas, and other RU-required systems.

Physical Demands and Work Environment Special Conditions

Posting Details

Posting Open Date 03/02/2023

Posting Close Date 05/31/2023 Open Until Filled No Special Instructions to Applicants Regional Campus Rutgers University-Newark Home Location Campus Rutgers University-Newark City Newark State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre- employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees, Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster upon eligibility and upload proof of same. Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: https:// uhr.rutgers.edu/non- discrimination-statement

Posting Specific Questions

Required fields are indicated with an asterisk ().

What is the highest level of education you have completed?

High School Diploma/GED

Associate's Degree

Bachelor's Degree

Master's Degree

Ph.D.

How many years of experience do you have in program coordination?

0-1

2-4

5-8

8+

Applicant Documents

Required Documents

Resume/CV

Cover Letter/Letter of Application

List of Professional References (contact Info)

Optional Documents