Principal Management Assistant

Position Details

Position Information

Recruitment/Posting Title Principal Management Assistant

Job Category Staff & Executive - Administrative & Support - Management Department RWJ-Medicine-Chairman's Office-Meb Overview

New Jersey's academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.

Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.

Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates.

Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.

Posting Summary

Rutgers, The State University of New Jersey, is seeking a Principal Management Assistant for the department of Medicine at the Robert Wood Johnson Medical School.

Provides advanced, diversified, and confidential administrative and management support in the Executive Office of the Department of Medicine at Rutgers University. Coordinates projects, correspondence, reports, and fiscal procedures for the department. Supports the supervision of administrative and secretarial services at the divisional level.

Among the key duties of this position are the following:

Create and maintain all aspects of the Department's independent website, which specifically spotlights the department's education/training programs and initiatives.

Exercises considerable discretion and independent judgement.

Responsible for all aspects of department's Monthly Report, Quarterly Newsletter and Annual Report (including coordinating divisional overviews, photography, layout, final production and distribution).

Supervises the activities of the secretarial and clerical staff. Recommends the hiring, firing, promoting, demoting, performance evaluations, transfers and/or disciplining of employees, as well as other personnel actions according to University policies and procedures.

Ensures that staff are trained and evaluated on their knowledge of and adherence to compliance policies and procedures specific to their jobs.

Maintains time and attendance records, and coordinates schedules; schedules staff evaluations for Dept. Admin. to ensure evaluations are done in a timely manner. Interacts with the Department of Human Resources regarding personnel matters.

Position Status Full Time Hours Per Week Daily Work Shift Work Arrangement

This position requires a fully on-site work arrangement.

FLSA Exempt Grade 24S Position Salary Annual Minimum Salary 62817.000 Annual Mid Range Salary 76302.000 Annual Maximum Salary 89787.000 Standard Hours 37.50 Union Description CWA, Local 1031 Payroll Designation PeopleSoft Benefits

Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to https:// uhr.rutgers.edu/benefits/benefits-overview. Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https: // finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health- insurance.

Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

Bachelor's Degree in Business or Public Administration or a related field, plus three (3) years of progressively more responsible related professional and/or administrative experience in either the public or private sector.

Equivalent experience, education and/or training may be substituted for the education requirements.

Certifications/Licenses Required Knowledge, Skills, and Abilities Preferred Qualifications Equipment Utilized Physical Demands and Work Environment

Physical Demands: Sitting, standing, walking, reaching, kneeling, talking, and hearing. No special vision requirements. Ability to lift up to 25 pounds.

Work Environment: Office environment. Moderate noise.

Special Conditions

Posting Details

Posting Number 23ST2259

Posting Open Date Special Instructions to Applicants Regional Campus Rutgers Biomedical and Health Sciences (RBHS) Home Location Campus Downtown New Brunswick City New Brunswick State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre- employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees, Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: https:// uhr.rutgers.edu/non- discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk ().

Do you have a minimum of a Bachelor's Degree in Business or Public Administration or a related field, plus three (3) years of progressively more responsible related professional and/or administrative experience in either the public or private sector?

Yes

No

Applicant Documents

Required Documents

Resume/CV

Optional Documents

Cover Letter/Letter of Application