Post-Award Grant Administrator

University of Central Arkansas
March 16, 2023
Offerd Salary:$33,000-$40,000
Working address:N/A
Contract Type:Other
Working Time:Negotigation
Working type:N/A
Ref info:N/A
Posting Details

Title Information

Minimum Salary or Salary Range $33,000-$40,000 depending on experience Position Details

Position Information

Posting Number NC1242023

Working Title Post-Award Grant Administrator Department Org 440000 - Sponsored Programs Why should you work at UCA?

We are excited that you are considering joining the UCA Family—the faculty, staff, students and alumni who make the University of Central Arkansas a great place to work!

At the University of Central Arkansas, we value our employees striving to maintain a work-life balance. We realize that this affects the overall well- being of employees, while learning to prioritize challenging work and the ability to make a difference. Participation in university-wide remote work days may be available for certain positions. Training is provided on systems or job-specific software, and tools are available supporting professional and personal development. The benefits package allows you to customize your benefits to meet your current needs, and the ability to adjust them as your priorities change. This includes university contributions to health, dental, life and disability insurance, 80% tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a retirement program with university contributions of 10% of employee salary. Also available are health and wellness incentives, as well as access to sports and cultural activities on campus for the family, free gym membership (HPER) and equipment rentals.

Position Summary

This is a hybrid position. Once trained, may work remotely up to two days a week.

The Post-Award Grant Administrator works closely with UCA faculty and staff in the maintenance, analysis, interpretation, and management of financial accounting data for external funding from grants, contracts, sub-awards, and other agreements. With attention to detail and a commitment to continuous learning and improvement, the Post-Award Administrator ensures that external funding is governed by Generally Accepted Accounting Principles (GAAP), state and federal laws, and institutional policies

Job Duties and Responsibilities

The Post-Award Grant Administrator is responsible for collaborating with UCA faculty, staff, and students in the financial management of external funding. Must have the ability to develop relationships and manage multiple long-term, large-scale projects with multiple deadlines. The Post-Award Grant Administrator maintains expertise in the field, including the mastery of federal and non-federal guidance and portals (Cayuse,,, etc.), through continuous monitoring. They work closely with Pre-Award Grant Administrators, purchasing, human resources, and academic departments. The Post-Award Grant Administrator collaborates with their colleagues in the Office of Research and Sponsored Programs to develop effective communication and training materials about university policies and procedures, research, and grants for the UCA community, including in-person training, newsletters, webinars, and videos.

Duties include:

  • Analyzing fiscal transactions to ensure conformity and compliance with accepted accounting procedures and practices and grant requirements.
  • Participating in the design and implementation of grant processes, compilation of manuals for management, and preparing reports.
  • Preparing and monitoring grant budgets; reviewing and submitting invoices for revenue based on actual grant expenditures.
  • Assisting UCA faculty and staff with questions regarding active grants .
  • Prepares financial reports for individual grants as well as reports to outside entities for all grants.
  • Maintaining various ledgers, journals, registers, and other fiscal records; allocating revenues to appropriate functions; classifying expenditures and posts to various accounts as required.
  • Reviewing and processing p-card reallocations, F&A, and other financial documents for payment; reconciling various financial reports and other data concerning grants.
  • Performing other duties as assigned.
  • Knowledge, Skills, and Abilities

    Knowledge of the principles and practices of accounting and GAAP. Knowledge of financial statements and reports. Knowledge of accounting ledgers and journals. Knowledge of Microsoft Office and computer technology related to accounting systems. Ability to develop and maintain manual or computerized accounting systems. Ability to interpret and apply provisions of laws, rules, or policies to specific situations. Ability to review and analyze financial information. Ability to analyze data and prepare financial statements and reports. Ability to maintain routine accounting data in appropriate ledgers and journals. Ability to provide guidance and technical assistance to agency/institution management and staff.

    Skills Considered Essential for Success

    -Knowledge of the organization and administration of higher education. -Knowledge of state, federal, and university rules, regulations and procedures. -Ability to work in a diverse and dynamic environment. -Ability to work collaboratively and independently with common goals as a part of a team. -Ability to make sound judgments. -Effective interpersonal communication, writing, and organizational abilities. -Civility in all interactions. -Demonstrate effective follow-up.

    Required Education and/or Experience

    Bachelor's degree in Accounting or related field or three years of experience in financial grants management

    Preferred Education and/or Experience

    Previous experience with Grant Accounting or Banner Finance System.

    University, Campus, and Community Description

    Thank you for your interest in employment at the University of Central Arkansas. Founded in 1907, UCA has an enrollment of more than 10,000, of which more than 15% are graduate students. The university offers more than 90 undergraduate and 60 graduate certificate and degree programs, including doctoral programs in five disciplines. The undergraduate student body consistently scores above the national average on the ACT exam. UCA is proud of its tradition of teaching excellence and its contributions in research, scholarship, and creative activities. UCA seeks to attract students and employees that are dedicated to building a culture of diversity, belonging, inclusion, and equity.

    Desired start date 03/01/2023

    Position Summary and Qualifications


    Physical Demands Checklist Sitting, Standing, Lifting/Carrying, Walking Physical Exertion Administrative Work - Exerting up to 10 pounds

    Posting Detail Information

    Background Check Statement

    This position may be subject to a pre-employment criminal, sex-offender registry, financial history background check and drug screening. A criminal conviction or arrest pending adjudication and/or adverse financial history alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background checks and drug screening information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

    UCA EEO Statement

    The University of Central Arkansas is an affirmative action/equal opportunity institution dedicated to attracting and supporting a diverse student, faculty and staff population through enhanced multicultural learning environments and opportunities. In keeping with its nondiscrimination policy in employment, admissions and other functions and programs, the university considers employees and students on the basis of individual merit and will not discriminate against a person on the basis of gender, race or color, ethnicity, religion, spiritual beliefs, national origin, age, familial status, socioeconomic background, sexual orientation, disability, political beliefs, intellectual perspective, genetic information, military status, or other factors irrelevant to participation in its programs.

    Open Date 02/13/2023 Close Date Open Until Filled Yes Special Instructions to Applicants

    Please provide a resume, cover letter, and contact information for a minimum of two and a maximum of three professional references that can supply a recommendation for you.

    Posting Supplemental Questions

    Required fields are indicated with an asterisk ().

  • Do you have experience working with external grants?
  • Yes
  • No
  • How many years of experience do you have in the accounting field, including general ledger transaction and account reconciliation experience?
  • None
  • Less than 2 years
  • More than 2 years but less than 5 years
  • More than 5 years but less than 7 years
  • 7 or more years
  • Applicant Documents

    Required Documents

  • Resume
  • Cover Letter/Letter of Application
  • Optional Documents

  • Veteran's Documents
  • Other Document
  • Additional Documents
  • From this employer

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