Placement Officer

University of Queensland
November 24, 2023
Offerd Salary:$4.1
Working address:N/A
Contract Type:fixed-term position
Working Time:Full time
Working type:N/A
Ref info:N/A
  • Faculty of Science
  • Be a key staff member within the School of Veterinary Science Placements team
  • Provide high quality customer service to students and providers.
  • Join our Gatton Campus community – take a virtual tour!
  • About UQ's Gatton Campus

    Established over 125 years ago, UQ's Gatton Campus has a long history – from starting out as a dedicated agricultural institution, to being a field hospital during WWII, and to joining the UQ community in 1990.

    Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you'll have the opportunity to contribute to activities that have a lasting impact on our community.

    Join an organisation where excellence is at the core of our culture, contributions are valued, and a range of benefits and rewards are available, such as:

  • Free parking and intercampus bus
  • On campus childcare, medical clinic, and post office
  • 26 weeks paid parental leave or 14 weeks paid primary caregiver leave
  • 17% superannuation contributions
  • 17.5% annual leave loading
  • 25% discount on eligible UQ Vets services
  • Access to our $4.1 million UQ Sports facility
  • Volunteer in our community garden
  • About This Opportunity

    The position provides high level administrative support for management and coordination of veterinary and veterinary technology student placements/rotations in the School of Veterinary Science.

    Key responsibilities will include:

  • Provide accurate and timely information and advice to staff, students and external stakeholders related to student placements in the Faculty in accordance with University rules, policies and procedures
  • Liaise with program directors, course coordinators and clinical units to coordinate student placements
  • Allocate students to placements based on a variety of methods including self-arranged, student preferences and interviews
  • Process incoming elective applications and liaise with the Clinical Units to facilitate appropriate placements
  • Develop and maintain accurate records of student placement agreements
  • Utilise corporate and bespoke software systems used by the Faculty of Science to perform placement related tasks, and be committed to using new systems as they are developed
  • Assist in the development and implementation of standard operating procedures related to student placements
  • Assist with the implementation of strategies and work practices which will improve the work flow, efficiency and effectiveness of the Faculty Student Placement area
  • Collaborate and liaise with colleagues from Clinical Units, other faculties, schools and central administration sections on specific student placement matters
  • Assist with reviewing and managing the accuracy of information in University databases, websites and publications (e.g. guidelines), including Faculty websites and UQ Answers
  • Generate reports from information management systems
  • Provide on-site support to Clinical Units and other Faculty areas, as required
  • This is a full-time (100%), fixed-term position for one year.

    At HEW level 5, the full-time equivalent base salary will be in the range $74,378.89 - $82,842.92, plus a generous super allowance of up to 17%. The total FTE package will be up to $87,023.30 - $96,926.22 annually.

    About You

  • An undergraduate degree in a relevant area or an equivalent combination of experience and/or education/training.
  • A sound understanding of key administrative processes relevant to WIL placements, or the ability to rapidly gain such knowledge
  • Demonstrated ability to establish priorities and meet deadlines.
  • High level of attention to detail and accuracy in written work.
  • Ability to exercise initiative and judgment and to work independently and autonomously.
  • High level written, oral and interpersonal communication skills.
  • The ability to work collaboratively and effectively within the team and across other organisational units.
  • A strong orientation to the provision of a high level of customer service.
  • An empathy with and ability to communicate with students, including those from diverse cultural backgrounds.
  • Experience in a tertiary education institution or other large organisation in an area related to student administration would be highly regarded.
  • Knowledge of University student computer systems and packages e.g. Microsoft office, SI-net, Business Objects, InPlace and the use of CRM systems would be desirable.
  • In addition, the following mandatory requirements apply:

  • Work Rights: You must have unrestricted work rights in Australia for the duration of this appointment to apply. Visa sponsorship is not available for this appointment.
  • Questions?

    For more information about this opportunity, please contact Julie Baglot at [email protected]. For application queries, please contact [email protected] stating the job reference number (below) in the subject line.

    Want to Apply?

    All applicants must upload the following documents in order for your application to be considered:

  • Cover letter addressing the ‘About You' section
  • Resume
  • Please note that you will be asked to add all documents into the one upload box labelled ‘resume', which is step one of the application form.

    Other Information

    At UQ we know that our greatest strengths come from our diverse mix of colleagues, this is reflected in our ongoing commitment to creating an environment focused on equity, diversity and inclusion. We ensure that we are always attracting, retaining and promoting colleagues who are representative of the diversity in our broader community, whether that be gender identity, LGBTQIA+, cultural and/or linguistic, Aboriginal and/or Torres Strait Islander peoples, or people with a disability. Accessibility requirements and/or adjustments can be directed to [email protected]

    If you are a current employee (including casual staff and HDR scholars) or hold an unpaid/affiliate appointment, please login to your staff Workday account and visit the internal careers board to apply for this opportunity. Please do NOT apply via the external job board.

    Applications close Wednesday 8th at 11.00pm AEST (Job Reference Number - R-31799). Please note that interviews have been tentatively scheduled for mid-November.

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