Payroll Service Associate

Application Restrictions

Open to both Internal and external

Job Type

Support Staff (CUPE)

Posting In effect from

27/8/2024

Closing Application Date

10/9/2024

Closing date for internal CUPE applicants

10/9/2024

Applications will be reviewed commencing the “closing date for internal CUPE applicants” and may continue until the position is filled.

Internal CUPE applicants must submit their application by 4pm on the “closing date for internal CUPE applicants” for their Seniority to be recognized. Applications received after the "closing date for internal CUPE applicants" will be considered alongside external applicants.

Full/Part Time

Full Time

Support Type

Ongoing

Anticipated Start Date

16/9/2024

Position End Date (If Applicable)

The Hours of work are subject to change depending upon departmental requirements

Schedule

Varied

Schedule Description

DUTIES

Performs duties related to the preparation and processing of payroll information such as setting up, validating and recording employee's job and timesheet information, processing of bi-weekly payroll, verifying and creating reports, preparing reconciliations, maintains files, records, and answers payroll related questions from individual faculty and staff.

MAJOR DUTIES & RESPONSIBILITIES Performs duties required for processing of bi-weekly pay for all employee groups. These duties include:

Reviewing, validating and processing job and benefit information into Banner from employee information provided by Human Resources (HR) or departments.

Ensures completeness and accuracy of data input and the impact on pay; follows up to resolve issues or obtain missing information.

Creating payment schedules for employees.

Reviews and processes all earnings and deductions ensuring accuracy of timesheets and pay in accordance with government regulations and compliance with collective agreements.

Calculates and processes non-standard earnings and deductions for items such as vacation, pensionable service, terminations, retroactive payments, garnishments, repayment schedules, etc.

Troubleshoot timesheet and approver access issues.

Issues manual cheques/direct deposits as required for late contracts, late timesheets and for any person who was not paid on time.

Reviews computer generated payroll reports; balances and verifies computer output; identifies and resolves discrepancies.

Coordinate the termination process from a payroll perspective including collection of monies owing to TRU, accurate pension reporting, appropriate deductions and calculation of last pay.

Maintain confidential employee payroll records for all employee groups.

Ensures the University's Payroll processing is conducted in accordance with applicable laws, and government regulations by keeping abreast of current labour standards, collective agreements and other applicable regulations.

Prepare, analyze and reconcile benefit accounts in a timely manner.

Manage and maintain all Pension Corporation documentation for Municipal and College Pension plans. Respond to any queries as directed. Assist in gathering and preparing information for annual and semi-annual Segment reporting.

Provide payroll related assistance to employees and managers.

Provide external help to outside agencies via phone or email, such as Service Canada, Family Maintenance, Pension Corp., MSP, Revenue Canada, etc.

As directed by the Manager, Accounting - Disbursements, payroll system testing to ensure accuracy of regulatory changes and system upgrades.

Participates in the development and revision to the payroll systems, controls and procedures by reviewing the propriety of methods and procedures and making recommendations.

Assists with the preparation and checking of T4's and other statutory reports.

Assists with training new payroll service associates.

REPORTS TO Manager, Accounting Payroll

QUALIFICATIONS

EDUCATION:

Grade 12 plus two (2) years related post-secondary education; plus one (1) year specialized Canadian Payroll Association certification (or equivalent courses), including:

Payroll Administrator (PA) Certification; or

Payroll Compliance Practitioner (PCP) Certification, or equivalent

EXPERIENCE:

Five (5) years payroll experience in complex, multi-functional environment (including benefits and pension plan functions), computerized payroll systems and electronic data entry.

SKILLS KNOWLEDGE OR ABILITIES RELATED TO THE JOB

Ability to plan, organize and prioritize work with multiple demands and deadlines

Accurate processing skills and ensuring attention to details

Ability to perform data entry at 45 wpm

Ability to deal with others professionally and effectively

Ability to communicate effectively both verbally and in writing

Working knowledge of computerized accounting systems

In-depth knowledge of internal Human Resources, Payroll and Finance policies and procedures

In-depth knowledge of Canada Revenue Agency policies, current labour standards, collective agreements for all employee groups and other applicable regulations

Demonstration of strong problem solving skills

WORKING CONDITIONS

Sitting at desk and computer for long periods of time

General office conditions

The salary for the above position is determined by the Collective Agreement with the Canadian Union of Public Employees, Local 4879, as it presently exists.

Pay Band

$32.12 - $35.69 ( CUPE Grade 09 (90% - 100%) )

Salary rate

This Position is not subject to a 90% start rate for new Employees.

Location

Kamloops, BC CA (Primary)

# of Hires Needed

1

Organizational Unit

Thompson Rivers University -> Finance -> Payroll

Diversity and Inclusion Commitment:

Thompson Rivers University is strongly committed to hiring based on merit with a focus on fostering diversity of thought within our community. We welcome those who would contribute to the further diversification of our staff, our faculty and its scholarship including, but not limited to, women, Indigenous, Black and People of Colour, persons with disabilities and persons of any sexual orientation or gender identity. Please note that all qualified candidates are encouraged to apply, however applications from Canadians and permanent residents will be given priority.

NOTE: To learn more about Thompson Rivers University or living in Kamloops or Williams Lake please visit our Careers website. External Candidates invited to interview will be required to bring a copy of their transcripts to the interview.