Payroll Coordinator (T2 Career Level)

Grinnell College
March 16, 2023
Offerd Salary:Negotiation
Working address:N/A
Contract Type:Other
Working Time:Full time
Working type:N/A
Ref info:N/A
Posting Details

Position Information

Date New Hire Needed

Job Title Payroll Coordinator (T2 Career Level) Department Human Resources

Position Summary Information

Job Summary


Grinnell College is a private liberal arts college located in Grinnell, Iowa and is ranked #13 on the U.S. News and World Report's list of Best National Liberal Arts Colleges.

Grinnell College is a top ranked Liberal Arts institution that values diversity, equity, inclusion, social justice, intellectual freedom, and social responsibility. We seek candidates that align with these values and have the ability and desire to advance our values and belonging within our community and the communities we engage. Ideal candidates will be prepared to collaborate and contribute to the mission and values of the college across all constituencies.


The Payroll Coordinator will process payroll for all students and assist with student employment setup, and provide back-up for bi-weekly and monthly payroll processing This will include, but is not limited to:

  • Complete the onboarding hiring step for new student employees in payroll.
  • Upload new employee information into the time management system.
  • Maintain current badge number information as reported from Dining Services.
  • Review and maintain the accuracy of time being recorded by student employees which includes multiple supervisors, job codes and department codes entered via time clocks or logged in by student employees.
  • Ensure that supervisors are approving the time information submitted by student employees.
  • Verify time information totals are accurately transferred into the payroll system.
  • Maintain pay rate information for student employees in accordance with union agreements and rates established by the Human Resources office.
  • Process the student (semi-monthly) payroll in a timely, consistent manor.
  • Report cash requirement and check information to appropriate accounting staff each payroll.
  • Generate general ledger posting reports after each payroll.
  • Maintain paper file information related to student payroll processing.
  • Generate reports from payroll and time management systems as requested.
  • Answer questions and concerns from student employees and supervisors.
  • Train supervisors and employees to use the time management software and retrieve pay statement and tax form information from the payroll system.
  • In addition, the Payroll Coordinator will assist the Student Employment Manager with administrative tasks, including:

  • Onboarding of student employees (including I9 compliance, completion of tax and other forms)
  • Management of requests for positions, and maintaining the position description library
  • Creation of department and job codes within Payroll system
  • Regular reporting of data from payroll systems
  • Ensuring compliance with college policies
  • Ensuring compliance with Student Union contract language
  • Other duties as assigned.
  • Minimum Qualifications

  • High school diploma or general education degree (GED)
  • At least one year of current experience with accounting reconciliation and use of related software applications, and familiarity with accounting principles

  • Demonstrated ability to plan, organize, and efficiently manage daily work demands

  • Ability to communicate effectively utilizing verbal and written modes of communications
  • Ability to work effectively within a team environment
  • Ability to maintain confidentiality and to provide exceptional customer service
  • Proficient computer skills including electronic mail, database activity, Microsoft Word and Excel
  • Excellent math, verbal, organizational and time-management skills
  • Excellent interpersonal skills to work across multiple areas of campus
  • Strong attention to detail
  • Champion of diversity, equity, and inclusion
  • Preferred Qualifications

  • 3+ years payroll processing experience for a business
  • Link to Job Description Payroll Coordinator Link to Organizational Chart FLSA Category Non-Exempt Staff/Faculty Staff Employment Status Full-Time Employment Category Regular Posting Date Closing Date Special Instructions to Applicants

    Selected candidate must successfully pass a background check prior to first day of employment.

    The College requires staff members to be vaccinated against COVID-19, with at least one CDC-approved vaccination dose by date of hire, or approved religious or medical exemption.

    Open Until Filled No Posting Number S00897 Diversity Statement

    Grinnell College is committed to establishing and maintaining a safe and nondiscriminatory educational and working environment for all College community members. It is committed to a policy of nondiscrimination in matters of admission, employment, and housing, and in access to and participation in its education programs, services, and activities. The College does not discriminate on the basis of race, color, ethnicity, national origin, age, sex, gender, sexual orientation, gender identity or expression, marital status, veteran status, pregnancy, childbirth, religion, disability, creed or any other protected class. Discrimination and harassment on any of the bases covered by state or federal antidiscrimination statutes is unlawful and a violation of Grinnell College policy.

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