Part-time Office Coordinator, Potter College of Arts & Letters

Western Kentucky University
March 17, 2023
Offerd Salary:Negotiation
Working address:N/A
Contract Type:Other
Working Time:Part time
Working type:N/A
Ref info:N/A

Part-time Office Coordinator, Potter College of Arts & Letters

Category: Staff Subscribe: Department: Dean Potter College Locations: Bowling Green, KY Posted: Feb 14, 2023 Closes: Open Until Filled Type: Part-time Ref. No.: PT8943 Position ID: 159073


About Western Kentucky University:

Western Kentucky University (WKU) is a student-centered, applied-research institution committed to providing its students with a transformative academic and social experience and to elevating its surrounding communities. Founded in 1906, WKU is the second largest undergraduate institution in the Commonwealth of Kentucky with approximately 15,035 students (29% first generation, 18% underrepresented minority) and just over 2,500 faculty and staff employees.

Western Kentucky University is committed to empowering its campus community to embrace diversity by building equitable and inclusive learning, working, and living environments. At the heart of our mission, we seek to provide holistic education and employment experiences that prepare students, faculty, and staff to become effective scholars, contributors, and leaders in our diverse and evolving communities.

Located 65 miles north of Nashville, TN, and just over 100 miles south of Louisville, KY, WKU's main campus is in Bowling Green, KY - a city with approximately 70,000 residents. Our population is ethnically diverse, with more than 85 languages spoken in and around Bowling Green, and people from 35 nationalities call our community home.

Western Kentucky University seeks to attract talented faculty and staff who are inspired individually to contribute to WKU's strategic plans and ongoing success. We offer comprehensive wellness and health benefits to employees and their families, including domestic partners and other qualified dependents and take pride in providing a workplace culture that supports balancing the responsibilities of work and family life. Paid-time off for holidays, vacation and sick leave, and a tuition discount program for employees and dependents are also provided. Learn more about WKU and Bowling Green at

Job Description:

The WKU Potter College of Arts & Letters Dean's Office is seeking applicants for a intermittent part-time Office Coordinator. The position will support intermittent needs that arise through staff vacancies, leaves of absence, and other Dean's Office needs or special projects. The position may have weeks with little to no hours, and other weeks with as many as 25 hours. The position may have the option for remote work.

Responsibilities include:

  • Assistance to Academic Departments in PCAL, including but not limited to managing department emails, purchasing, tracking, and reconciling of department budgets.
  • Assistance with financial forms and systems, including EPAF, Form 16, Payment Authorization, Travel Vouchers, Inter-accounts, TopShop, TopNet, Banner, etc.
  • Assistance to Academic Departments in PCAL with course scheduling, course assignment, and processing of part-time faculty. Hiring scheduling, and time-sheet approval for student workers.
  • Assistance with PCAL reoccurring tasks, including but not limited Faculty Load and Compensation, Graduate Assistants, Scholarships, Training, etc.
  • Assistance with PCAL Dean's Office special projects.
  • Knowledge and Skills Considered Essential for Success:

  • Ability to establish priorities and work independently.
  • Organized and detail oriented with the capacity to work in an environment with frequent interruption.
  • Excellent written, verbal, and interpersonal communication skills, customer service skills, problem solving and decision-making skills, and telephone etiquette.
  • Ability to work in a team environment and interact professionally with a wide spectrum of individuals to include faculty, staff, administration, and vendors.
  • Proficiency in Microsoft Office and Google Docs.
  • Ability to learn and operate multiple software systems.
  • Requirements:

  • Two-year post-secondary education, plus at least two years related administrative experience.
  • Additional Information:

    Kentucky state law requires all public institutions of postsecondary education to conduct pre-employment criminal background checks to determine suitability for employment.

    Western Kentucky University (WKU) is committed to a policy and practice of providing equal employment and educational opportunities to all individuals. In accordance with Title VI and VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Revised 1992, and the Americans with Disabilities Act of 1990, no form of discrimination or harassment will be tolerated at WKU on the basis of race, color, ethnicity, national origin, creed, religion, political belief, sex, sexual orientation, gender identity/expression, marital status, age, uniformed services, veteran status, genetic information, pregnancy, childbirth or related medical conditions, or physical or mental disability in admission to career and technical education programs and/or activities, or employment practices.

    Persons with disabilities, who need reasonable accommodations to participate in the application and/or selection process, should notify the office of Equal Employment Opportunity/Affirmative Action/University ADA Services (EEO). To request an accommodation, report/express a complaint, or ask questions regarding WKU''s Discrimination and Harassment Policy (#0.2040), please contact Mr. Joshua Hayes, EEO Director/Title IX Investigator/University ADA Coordinator, via email at [email protected] or by phone at (270) 745-5121.

    The University is also required to investigate complaints of sex and gender- based harassment, also a form of discrimination, and has designated the Title IX Coordinator as the individual responsible for coordinating the investigation and response to such complaints. The Title IX Coordinator for the University is Ms. Ena Demir, who can be contacted via email at [email protected] or by phone at (270) 745-6867. Additional information regarding Title IX is accessible via WKU's https: // www. website.

    Information concerning educational programs offered by WKU are provided at: https:// www.

    Application Instructions:

    The following items must be submitted through this electronic talent management system:

  • Cover Letter
  • Resume
  • You will receive email confirmation that your submission has been received. The candidate review process will generally begin as materials are received.

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