Part-Time Administrative Secretary - Public Safety

Southwest Tennessee Community College
March 17, 2023
Offerd Salary:Negotiation
Working address:N/A
Contract Type:Other
Working Time:Part time
Working type:N/A
Ref info:N/A

We have an opening for a Part-Time Administrative Secretary - Public Safety at our Southwest Tennessee-Macon Cove campus!

This is a part-time position under the general supervision of the Director of Public Safety. The Administrative Secretary is responsible for providing personal secretarial services such as office administrative duties from general to complex critical duties. May oversee, coordinate the flow, or check work of student workers, temporary employees and/or lower level clerical employees.

This role will be responsible for the following:

Essential Job Functions:

  • Composes routine and non-routine correspondence independently.
  • Responsible for submitting new hire information and training to P.0.S.T.
  • Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
  • May operate computer terminal, microcomputer, memory typewriter, and/or other office machines; Takes and transcribes routing to difficult dictation from notes or a machine;
  • Prepares meeting agenda, attends meetings, keeps records, and prepares draft of meetings for administrative review.
  • Reviews correspondence, memoranda and reports prepared by others for the supervisor's signature; May oversee, coordinate flow, or check work of student workers, temporary employees and/or lower level clerical employees.
  • Makes arrangement and preparation for travel, conferences, appointments, special events or other business activities.
  • Reads incoming mail and routes that not requiring the supervisor's attention.
  • Develops and maintains personnel, financial, statistical, and other important records; Determines type of data, forms, records or methods to be used and collects or compiles information or data; Prepares involved forms and operational records for budgets, grants, purchases, personnel actions, etc.
  • Performs general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
  • May perform other duties as assigned.
  • The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

    Candidates who are called for an interview must notify Human Resources in writing at least five (5) days in advance of any reasonable accommodation needed prior to the date of the interview.

    First consideration will be given to current Southwest Tennessee Community College employees who meet the minimum qualifications for the position

    Position Requirements:

    Required Qualifications:

  • High School Diploma or equivalent plus three (3) years secretarial experience.
  • Preferred Qualifications:

  • Associate's Degree in Business Administration or equivalent experience as an Office Manager in an academic environment.
  • Five (5) or more year's clerical or secretarial experience.
  • Foreign Language proficiency (speak, comprehension, read).
  • Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
  • Knowledge of modern office practices, procedures and equipment.
  • Ability to use business English effectively.
  • Ability to calculate arithmetic accurately.
  • Ability to establish and maintain effective working relationships.
  • Ability to express ideas clearly and concisely.
  • Ability to manage office effectively.
  • Ability to take and transcribe dictation at a working rate of speed either by notes or machine.
  • Administrative and supervisory ability.
  • Ability to lift twenty (20) pounds.
  • A background check will be required for the successful candidate.
  • The Salary Range for the position is: Commensurate with the College's pay scale

    In order to be considered for the position the following items must be uploaded:

  • Resume
  • Cover letter
  • Unofficial Transcripts
  • A summary of our benefits can be found below:

    https:// www.

    Incomplete applications will not be considered.

    If you are interested, click on the link to the left to apply.

    Southwest Tennessee Community College is a TBR and AA/EEO employer and does not discriminate against students, employees, or applicants for admission or employment on the basis of race, color, religion, creed, national origin, sex, sexual orientation, gender identity/expression, disability, age, status as a protected veteran, genetic information, or any other legally protected class with respect to all employment, programs and activities.

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