We have an opening for a Part-Time Administrative Secretary - Public Safety
at our Southwest Tennessee-Macon Cove campus!
This is a part-time position under the general supervision of the Director of
Public Safety. The Administrative Secretary is responsible for providing
personal secretarial services such as office administrative duties from
general to complex critical duties. May oversee, coordinate the flow, or check
work of student workers, temporary employees and/or lower level clerical
employees.
This role will be responsible for the following:
Essential Job Functions:
Composes routine and non-routine correspondence independently.
Responsible for submitting new hire information and training to P.0.S.T.
Set up and maintain paper and electronic filing systems for records,
correspondence, and other material.
May operate computer terminal, microcomputer, memory typewriter, and/or
other office machines; Takes and transcribes routing to difficult
dictation from notes or a machine;
Prepares meeting agenda, attends meetings, keeps records, and prepares
draft of meetings for administrative review.
Reviews correspondence, memoranda and reports prepared by others for the
supervisor's signature; May oversee, coordinate flow, or check work of
student workers, temporary employees and/or lower level clerical
employees.
Makes arrangement and preparation for travel, conferences, appointments,
special events or other business activities.
Reads incoming mail and routes that not requiring the supervisor's
attention.
Develops and maintains personnel, financial, statistical, and other
important records; Determines type of data, forms, records or methods to
be used and collects or compiles information or data; Prepares involved
forms and operational records for budgets, grants, purchases, personnel
actions, etc.
Performs general office duties such as ordering supplies, maintaining
records management systems, and performing basic bookkeeping work.
May perform other duties as assigned.
The intent of this job description is to provide a representation of the
types of duties and responsibilities that will be required of positions given
this title and shall not be construed as a declaration of the total specific
duties and responsibilities of any particular position. Employees may be
directed to perform job-related tasks other than those specifically presented
in this description.
Candidates who are called for an interview must notify Human Resources in
writing at least five (5) days in advance of any reasonable accommodation
needed prior to the date of the interview.
First consideration will be given to current Southwest Tennessee Community
College employees who meet the minimum qualifications for the position
Position Requirements:
Required Qualifications:
High School Diploma or equivalent plus three (3) years secretarial
experience.
Preferred Qualifications:
Associate's Degree in Business Administration or equivalent experience as
an Office Manager in an academic environment.
Five (5) or more year's clerical or secretarial experience.
Foreign Language proficiency (speak, comprehension, read).
Knowledge of administrative and clerical procedures and systems such as
word processing, managing files and records, stenography and
transcription, designing forms, and other office procedures and
terminology.
Knowledge of modern office practices, procedures and equipment.
Ability to use business English effectively.
Ability to calculate arithmetic accurately.
Ability to establish and maintain effective working relationships.
Ability to express ideas clearly and concisely.
Ability to manage office effectively.
Ability to take and transcribe dictation at a working rate of speed either
by notes or machine.
Administrative and supervisory ability.
Ability to lift twenty (20) pounds.
A background check will be required for the successful candidate.
The Salary Range for the position is: Commensurate with the College's
pay scale
In order to be considered for the position the following items must be
uploaded:
Resume
Cover letter
Unofficial Transcripts
A summary of our benefits can be found below:
https:// www. southwest.tn.edu/hr/benefits/overview.htm
Incomplete applications will not be considered.
If you are interested, click on the link to the left to apply.
Southwest Tennessee Community College is a TBR and AA/EEO employer and does
not discriminate against students, employees, or applicants for admission or
employment on the basis of race, color, religion, creed, national origin, sex,
sexual orientation, gender identity/expression, disability, age, status as a
protected veteran, genetic information, or any other legally protected class
with respect to all employment, programs and activities.
