Outgoing Students Officer at the International Relations Office

Maastricht University
December 15, 2022
Offerd Salary:Negotiation
Working address:N/A
Contract Type:Fixed-term contract:
Working Time:Negotigation
Working type:N/A
Job Ref.:N/A
Job description

The School of Business and Economics is looking for an Outgoing Students officer to join the International Relations team, who recognises and processes any and all organisational and operational tasks that come with the selecting and sending abroad of SBE students, and who will support the Outgoing Students Coordinator. Are you a dedicated team player with excellent organisation and communicative skills, and are you committed to the international outlook of Maastricht University?

As Outgoing Students officer you will have the following responsibilities:

  • You are the first contact point for SBE's BSc students who will be going abroad.
  • You are responsible for the entire Erasmus grant process, including student contacts and liaising with UM's Scholarship office and Finance department.
  • You are responsible for the administrative part of the selection of the outgoing BSc students.
  • In addition, you will be:
  • monitoring (global) developments that may impact internationalisation and help the Coordinator plan actions where needed;
  • gathering and maintaining information on our partner institutions' exchange programmes in order to adequately advise selected students;
  • updating intranet, internet and social media;
  • supporting, maintaining and improving relationships with partner institutions;
  • organising information sessions and assisting in developing communication materials regarding SBE's exchange programme;
  • informing the students about the selection process;
  • supporting, assisting and advising outgoing students with regard to the entire exchange programme;
  • monitoring the progress of students participating in the programmes;
  • proposing corrective measures in case of student/IRO conflicts, notably with regard to the interpretation of the exchange programme rules and regulations;
  • processing the students' transcripts, Requests of Approval, essays and statements;
  • filling out forms for the students upon request;
  • responsible for reporting about the exchange programmes to other stakeholders at SBE;
  • organising events and meetings.
  • ,


    We are looking for someone who thrives in a challenging international working environment. You are pro-active, pairing your administrative and organisational skills with an enthusiasm for creating a supportive environment for our students. You are a team player and have a collegial mindset. You have good communication skills and find it easy to adapt to different work styles and meet the expectations of those you work with. You have completed a relevant University of Applied Sciences degree or have reached this level in the course of the previous positions you held, which preferably were in a similar environment as the position currently on offer. Needless to say, you have an excellent command of English and Dutch (level C1).


    Conditions of employment

    Fixed-term contract: one year.

    The position is classified as UFO-profile Internationalisation Officer, level 3. Depending on the level of experience, expertise and prior education of the person filling this position, s/he will be in scale 7, of the Collective Labour Agreement of Dutch Universities (CAO).

    The terms of employment of Maastricht University are set out in the Collective Labour Agreement of Dutch Universities (CAO). Furthermore, local UM provisions also apply. For more information look at the website www. maastrichtuniversity.nl > About UM > Working at UM.


    Employer Maastricht University / School of Business and Economics

    Maastricht University is renowned for its unique, innovative, problem-based learning system, which is characterized by a small-scale and student-oriented approach. Research at UM is characterized by a multidisciplinary and thematic approach, and is concentrated in research institutes and schools. Maastricht University has around 22,000 students and about 5,000 employees. Reflecting the university's strong international profile, a fair amount of both students and staff are from abroad. The university hosts 6 faculties: Faculty of Health, Medicine and Life Sciences, Faculty of Law, School of Business and Economics, Faculty of Science and Engineering, Faculty of Arts and Social Sciences, Faculty of Psychology and Neuroscience. For more information, visit www. maastrichtuniversity.nl.

    The School of Business and Economics

    The Maastricht University School of Business and Economics (SBE) provides high-quality education to students and conducts excellent research, offering an international perspective in the fields of economics and international business administration. SBE is home to over 4200 students and 570 staff, around 40% of whom come from abroad. SBE's approach revolves around small- scale teaching methods supported by an electronic learning environment, a portfolio of international study programmes, and strong incentives for top- quality research. The focus lies on educational innovation. All degree programmes make use of Problem-Based Learning, with an emphasis on skills development – problem solving, group work and self-directed learning – to prepare students optimally for the European and international knowledge society. SBE is Triple Crown accredited (AACSB, Equis and AMBA) and is, with partner universities all over the world, highly internationally oriented.


    Department International Relations Office

    The International Relations Office of the School of Business and Economics (SBE) is responsible for the exchange programme of the School, sending and receiving around 750 students through an exchange agreement with over 160+ prestigious partner universities, in about 140 countries worldwide. For more information, please go to:

    https: // www. maastrichtuniversity.nl/education/exchange/sbe


    Additional information

    For more information contact Ms Renée Rijnders, Coordinator Outgoing Students, [email protected]

    To apply at this vacancy, press the button ‘apply now' to see the application procedure.

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