Onboarding Support Administrator (Assistant)

University of Glassgow
July 15, 2024
Offerd Salary:Negotiation
Working address:N/A
Contract Type:Other
Working Time:Full time
Working type:N/A
Ref info:N/A
Onboarding Support Administrator (Assistant)

Due to internal promotion within the Recruitment team, an opportunity has arisen for an Onboarding Support Administrator (Assistant) to join our People and Organisational Development department.

Working as part of a close knit team, in these roles you will provide administration and organisational support the Onboarding process, ensuring that we provide a first-class recruitment service aligned with the University's strategic objectives.

Job Purpose

To work as part of a team to provide administration and support to the onboarding process. Following receipt of acceptance, on-board new employees timely and accurately on to the HR System.

Main Duties and Responsibilities

  • To provide effective administrative assistance in support of key elements of the onboarding process.
  • Assist with the maintenance of employee files and records, making effective use of CORE. • Respond to general onboarding enquiries by telephone, e-mail and in person from applicants, new members of staff, other areas of the university. This will frequently include non-native English speakers.
  • Carry out necessary employment/right to work checks and ensure paperwork is obtained and stored appropriately and timely. Obtain advice from the Immigration Compliance Officer as necessary and liaise with the new employee to ensure they are fully engaged in the process especially where a visa or sponsorship is required. • To process all expenses in adherence to Expenses Policy.
  • To undertake all necessary administration support in relation to the recruitment onboarding process. • To support the preparation and issue of offers and supporting contracts of employment to new appointments, delivering accurate paperwork within agreed timescales.
  • Support the distribution of bulk offers of employment at peak periods throughout the year. Planning to ensure all process' are complete in line with agreed start dates. • To work as part of a multi-skilled onboarding team to contribute to the smooth running of the recruitment service in times of team absence.
  • Knowledge/Qualifications


  • A1 Scottish Credit and qualification Framework level 7 (Advanced Higher/Scottish Vocational Qualification level 3, Higher National Certificate) or equivalent, and experience of personal development in a similar role.
  • A2 Strong IT knowledge and skills, including Microsoft Office packages, in particular advanced Excel.
  • Desirable

  • B1 Knowledge of HR management systems, eg Core HR.
  • Skills


  • C1 Well-developed organisational and time management skills and an ability to manage and prioritise a busy workload acting calmly and methodically ensure that deadlines are met.
  • C2 Excellent written and oral communication skills and an ability to interact positively with others in person, by telephone or in written form using tact, diplomacy, discretion and confidentiality as appropriate. C3 Proven analytical, problem solving and client need interpretation skills.
  • C4 Able to work proactively, multi-task and to use initiative as part of an extended team. C5 Flexibility and willingness to adapt to changes.
  • C6 Excellent attention to accuracy and detail.
  • Experience


  • E1 Relevant administrative experience gained through relevant work experience in a busy office environment.
  • E2 Experience of administrative support processes, including the collation and monitoring of a range of data.
  • Desirable

  • F1 Experience of staff onboarding processes (for Onboarding Support Assistant role)
  • please note, this post is Monday - Friday 9am - 5pm, office based full time - Hybrid is not an option due to the nature of this position.

    Vacancy Ref : 150109 Close Date : 15-Jul-2024 23:45

    From this employer

    Recent blogs

    Recent news