Posting Information
Position Details
This form is the official Personnel Requisition form used to notify Employment
Services of job vacancies and initiate appropriate job advertisements. This
form must be completed and approved by the officials designated below.
Position Information
Position Title Office Specialist II - VA - Veteran Services
FLSA Non-Exempt
Full Time/Part Time Full Time
Department Veterans Servcies
Campus Central Campus
Location Central Campus
Hourly Rate $10.63
Hours Full-time, indicate working hours - 7:30 a.m. - 5:30 p.m.
Summary of Position
Overall duties and responsibilities are:
Certify all students applying for VA educational benefits to the
appropriate VA Offices.
Provide student appointments to obtain necessary information to complete
their file.
Document transactions and upload required documentation timely for VA
certification in the students file.
Verification of student degree plans and educational transcripts.
Prepare correspondence relative to Veteran Educational Benefits.
Provide Veteran Educational Benefit information to students visiting the
campus and on local high school campuses.
Verify enrollment to the Veterans Administration as requested by VA.
Work closely with essential departments on campus and other educational
institutions.
Perform all other duties as assigned.
Minimum Required Education
High school diploma or GED and one (1) of the following are required:
Minimum Required Experience
• Four years wage earning clerical experience or certification/successful
completion of relevant trade school from a US regionally accredited
institution of higher education with at least one year wage earning clerical
experience.
Two years of experience in student services preferred. Knowledge of Veteran
Educational benefits preferred. Knowledge of VA certifying software (VA-
Once) and Ellucian's Colleague system is beneficial.
Required Knowledge, Skills and Abilities
Strong working knowledge of various software programs to include Microsoft
Office (to include Word, Excel, and Outlook) and Adobe Docs.
Effective oral and written communication skills.
Ability to set priorities, meet deadlines, and multi-task with minimal
supervision.
Ability to be detail-oriented.
Ability to work independently or as a member of a team.
Ability to learn software programs such as Colleague and VA-Once systems.
Ability to maintain confidentiality of all information.
Posting Detail Information
Other Information
Management reserves the right to change the above duties and responsibilities
at any time.
Supplemental Questions
Required fields are indicated with an asterisk ().
What is your highest level of education attained or conferred? (Transcripts must be uploaded showing conferred date of degree or credit will not be granted)
GED
High School Diploma
Associates Degree-Transcripts must be attached to application
Bachelors -Transcripts must be attached to application
Masters-Transcripts must be attached to application
Doctorate-Transcripts must be attached to application
JD-Transcripts must be attached to application
Certificate of Completion-Transcripts must be attached to application
I do not have a GED or High School Diploma
Do you have experience using Colleague data system?
Yes I have experience using Colleague
No I have no experience using Colleague
How many years clerical/administrative assistant experience do you have in the workforce?
No experience
Less than 2 years
2 years
3 years
4 years
5 years
6 years
7 years
8 years
9 years
10 years
Over 10 years
Are you a current CTC employee or were you part of a CTC layoff in the last 12 months?
Yes-Current CTC Employee
Yes-Former CTC Employee laid off in last year or notified of upcoming layoff
No-not current CTC employee
Are you a Veteran of the US Armed Forces?
Yes
No
How many years experience do you have working in a student services area?
no experience
Less than one year
1 year
2 years
3 years
4 years
Over 4 years
How many years of full time wage earning experience do you have with the VA certification process?
No experience
Less than 1 year experience
1 year experience
2 years experience
3 years experience
4 years experience
More than 4 years experience
Documents Needed to Apply
Required Documents
Resume
Optional Documents
Cover Letter
Transcripts- upload as one single PDF document- MUST BE INCLUDED IF YOU STATED YOU HAD DEGREE
Letter of Recommendation
License/certifications (upload all certificates as one single PDF document)
DD214-Military Discharge
