Office Manager

Pacific Lutheran University
September 21, 2023
Offerd Salary:$18.94-$20
Working address:N/A
Contract Type:Other
Working Time:Part time
Working type:N/A
Ref info:N/A
Posting Details

Posting Details

Posting Number: 0602656

Recruitment Type: Open to All Applicants Position Title: Office Manager Position Type: Staff Benefits Status: Benefits Eligible FLSA: Non-Exempt Hiring Range: $18.94-$20.98 per hour, with excellent benefits. Location

Tacoma, WA 98447

Department: Human Resources Posting Date: 07/06/2023 Closing Date When a sufficient number of qualified applicants has been identified. Work Schedule:

Monday – Friday; 8am – 5pm.

General Description:

As the Human Resources Office Manager, you'll collaborate with the HR team to provide multifaceted support for all operations and functions of the department. You'll be responsible for creating a welcoming and professional presence while offering high quality service to all Human Resources' internal and external customers. Additionally, you'll support new hire processes, be responsible for data entry and producing reports, maintain departmental websites, and respond to requests from outside agencies. Reports to the Director of Human Resources.

Essential Functions and Responsibilities:

  • Establish and maintain a welcoming and professional presence for Human Resources' internal and external customers.
  • Serve as a key point of contact for Human Resources, responding to general inquiries and requests.
  • Provide administrative support to the office which includes assisting in daily office needs, scheduling appointments, coordinating room reservations, and managing general administrative activities.
  • Assist employees with new hire paperwork, including coordination of reciprocal I-9 program.
  • Enter new hire information for all employees in HR database (Ellucian).Oversee hiring process for temporary part-time employees.
  • Coordinate pre-employment requirements including background checks, driving abstracts, education verification, and reference checks for the declaration of sexual misconduct.
  • Respond to requests for information from outside agencies such as employment verifications, sexual misconduct inquiries, and unemployment claims.
  • Support benefit and leave administration through tasks such as tracking, entry, and communications.
  • Assist with the planning and coordination of training, events and workshops.
  • Outprocess employees leaving the university.
  • Produce monthly reports and related documents: Welcome letters, introductory period completion letters, and new hire/terminations reports.
  • Maintain personnel files; coordinate document storage with outside vendor.
  • Maintain departmental websites for HR, Commute, Personnel Manual and University Dispute Resolution Committee.
  • Supervise the department's student employees.
  • Participate in departmental staff meetings and attend other meetings and trainings as needed.
  • Process departmental invoices. Track and monitor expenses.
  • Enter and maintain retiree information.
  • Serve as Emergency Building Coordinator (EBC).
  • Perform other duties as assigned.
  • Knowledge, Skills, and Abilities:

  • Excellent written and verbal communication.
  • Ability to interact with a diverse constituency.
  • Reliability and dependability in attendance/punctuality, performing job- related tasks, finishing assigned projects, and meeting deadlines.
  • Ability to maintain a high level of confidentiality.
  • Strong organizational, interpersonal, and time management skills.
  • Ability to adapt quickly in a frequently changing work environment.
  • Professional and cooperative work ethic.
  • Excellent computer skills including proficiency with Microsoft Office Suite.
  • Knowledge of and commitment to diversity, equity, and inclusion.
  • Ability to handle multiple projects, priorities, and deadlines in a fast- paced, multifaceted environment.
  • Ability to work well independently and as part of a team.
  • Required Qualifications:

  • Bachelor's degree OR two years of human resources, customer service, or other job-related experience, education may substitute for some experience.
  • High school diploma or GED.
  • Finalist applicants must satisfactorily complete pre-employment background checks.
  • Preferred Qualifications:

  • Coursework or previous experience in human resources.
  • Experience with and/or knowledge of Ellucian.
  • Familiarity with and/or experience in higher education.
  • Work Conditions: Physical Requirements: Special Instructions to Applicants: Other Information:

    PLU is a small, private university where caring means more than kindness and consideration — it means a bold commitment to expanding well-being, opportunity, and justice. Because PLU is a community committed to the creation and advancement of knowledge through diversity and inclusion, the university actively recruits a diverse faculty, staff, and student body. PLU is an equal opportunity employer and welcomes applications from members of historically underrepresented and minoritized groups, women, veterans, persons with disabilities, and others who would bring broadly diverse perspectives, experiences, and backgrounds in educational, research or other work activities.

    PLU offers an excellent benefits package including tuition remission for employees and their dependents, generous retirement plan, medical, dental, paid vacation and sick leave, major holidays off (including Christmas/New Year's break and extra time off during the summer), and many other great university benefits. PLU is a qualifying employer under the Public Service Loan Forgiveness Program as a 501©(3) tax-exempt organization. Click here for detailed benefits information.

    For general application questions or if you need accommodations at any point in the application and/or interview process, please contact the Human Resources Office at 253-535-7185 or [email protected].

    Supplemental Questions

    Required fields are indicated with an asterisk ().

  • Are you 18 years of age or older?
  • Yes
  • No
  • Are you legally eligible to work in the United States on your hire date AND legally authorized to work in the United States for Pacific Lutheran University without sponsorship now or indefinitely into the future?
  • Yes
  • No
  • Do you have a High School Diploma or GED?
  • Yes
  • No
  • Applicant Documents

    Required Documents

  • Cover Letter
  • Resume
  • Optional Documents

  • List of Three References
  • From this employer

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