Posting DetailsPosting Number: 0600979
Position Title: Office Manager for Counseling and Health Services FLSA: Job Type: Full-Time Staff Term: 12 Months Staff Work Schedule (hours/dates): M-F 8:30-4:30 Academic Year Schedule (dates): 12 Months Faculty Term: Position Type: Staff Department: Counseling and Health Services Job Summary/Basic Function:
The Office Manager for Counseling and Health Services will serve as the main contact for the Counseling Center, and ancillary support for Health Services. This individual is responsible for executing a large variety of administrative tasks needed to manage the Counseling Center, outreach and education initiatives, and Student Health Services in a fast-paced, diverse, and high- performance environment. The Office Manager reports to the Associate Dean for Health and Wellness/Director of Counseling. Given the sensitive and private nature of the services provided in this department, the highest level of confidentiality, sensitivity, communication skills, and professionalism is required at all times in this position.
General Counseling Center Responsibilities:
Manage all daily operations of the Counseling Center office including
Work with all areas of the College community and maintain interdepartmental relationships (students, staff, and faculty) and external constituencies (parents, outside providers, etc.) by providing information and supporting relationships pertaining to the Counseling Center
General Health Services Responsiblities:
Outreach and Education Responsibilities:
The individual should be well-organized, detail-oriented and have the ability to prioritize responsibilities. The Office Manager should have excellent people skills and a level of comfort working with a wide variety of people from diverse backgrounds in an accepting, open and non-judgmental manner. Excellent communication skills are necessary, with experience managing crises and maintaining communication with multiple offices, individuals, and emergency services. The Office Manager should be dependable, reliable and have a strong ability to multitask. Discretion and protection of student/client privacy is required, including knowledge of FERPA and confidentiality guidelines. Other duties as assigned.
High School Diploma or GED with exceptional, proven expertise and skills to accomplish all aspects of this position.
A minimum of 3 years of experience working as an Administrative Assistant in high-traffic, busy offices with diverse clientele and diverse colleagues. Experience within a medical setting or a confidential setting such as a mental health clinic preferred.
Commitment to social justice principles and Diversity, Equity and Inclusion (DEI.)
Experience with Microsoft Office, Google Suite, MAC and PC computer expertise.
Vocational or technical training, Associate's Degree or Bachelor's Degree preferred. Focus on Administration, Human Services, or Medical setting experience.
Experience with electronic medical records
Compensation and Benefits
To attract and retain the most talented individuals, Wheaton College maintains a flexible and competitive staff compensation and benefits program.
When determining and establishing hiring rates or recruitment ranges for a position, the College considers a number of factors including the budget for the position, the range of the grade, the external market for the position or similar positions, level and scope of responsibilities, required education, skills and relevant experience as well as internal equity. All salary offers must have the prior approval of the Office of Human Resources.
The starting hourly rate for this position is $22.00.
The salary for this position will be commensurate with the qualifications, education and experience.
Some lifting and organizing required. Lifting up to 25-30 lbs intermittently for office supplies and outreach and education programming.
Individuals must possess these knowledges, skills and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.
Wheaton is a private coeducational liberal arts college within easy commuting distance of Boston and Providence. We have nearly 1,700 undergraduates from 40 U.S. States and more than 70 countries. Nearly 23% of our undergraduates are U.S. students of color and 11% are international citizens. Wheaton College is an equal opportunity/affirmative action employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability. In a continuing effort to maintain and enrich an intellectually diverse learning environment, the Department and the College actively encourages applications from women and members of underrepresented groups.
Posting Date: 02/13/2023 Closing Date: Open Until Filled Yes Contact(s):
Office of Human Resources
Contact Phone/Extension: 508-286-8206 Contact Email: [email protected] Contact Fax 508-286-8213 Special Instructions to Candidates:
To prevent the infection and spread of COVID-19 and as an integral part of our public health and safety measures, Wheaton College requires that all successful applicants hired provide proof of full vaccination and one booster for COVID-19 at the time of employment, unless an exemption from this policy is requested and approved. Applicants believing that they need an accommodation of this policy because of a disability, medical condition, or sincerely-held religious belief should inform the Office of Human Resources after an offer of employment is extended.References Supplemental Questions
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