Office Coordinator

Monmouth University
February 19, 2023
Contact:N/A
Offerd Salary:$17.58
Location:N/A
Working address:N/A
Contract Type:Open-ended
Working Time:Part time
Working type:N/A
Ref info:N/A
Posting Details

Posting Details

Requisition Number S744P

Job Position Title Office Coordinator Department Professional Counseling Immediate Supervisor Title Chair FLSA Non-exempt Grade 7 Union OPEIU Status Part-time Total Number of Authorized Work Hours per Week 25 Total Number of Authorized Work Weeks per Year 52 Advertised Rate of Pay $17.58 per hour (external) Position Summary

Monmouth University is seeking applications for an Office Coordinator in the Department of Professional Counseling (located at Graduate Center).

The candidate would be expected to: act as liaison to public, students and University Community for department; answer phone, take messages, route calls to appropriate personnel; arrange and confirm meetings, travel schedules and accommodations; assist students and faculty with coordination of advising, scheduling of classes, and preparation of forms for approval. Candidate must be fluent in Microsoft Word and Excel. Candidate must also be able to learn software (Tevera) used for reporting and accreditation.

This 25 hours/week part-time position is eligible for Medical benefits, 403b Retirement Plan, vacation and sick time.

A complete list of job duties is available at https:// jobs.monmouth.edu

Special Instructions to Applicants Required Skills or Software Must be able to utilize a variety of computer software programs in order to successfully complete assigned tasks, Excellent interpersonal, organizational and communication skills, Must be able to treat confidential and sensitive information appropriately, Must be able to operate a variety of office equipment, Basic Knowledge of MS Word 2016, Basic Knowledge of MS Excel 2016 Required Years of Experience 1 Required Degree, Licenses or Certifications Other Requirements

.

Preferred Qualifications

Ability to multi-task in order to help run large graduate program.

Posting Date 09/13/2022 Closing Date

Job Duties

Job Duties

Duty

Provide excellent customer service to students, supervisors, other University personnel and parents via phone or in person. Assist with general questions for the department. Take messages and route callers/students to appropriate service areas for assistance.

Regular or Occasional Regular Duty

Arrange and confirm meetings. Provide logistical support such as travel arrangements, room scheduling, audio/visual and food ordering. Provide support for office functions specific to department, i.e. conferences, information sessions and workshops.

Regular or Occasional Regular Duty

Assist students and faculty with coordination of advising, scheduling of classes, and preparation of forms for approval.

Regular or Occasional Regular Duty

Coordinate the placement of book orders and obtain complimentary copies of textbooks and associated teaching materials.

Regular or Occasional Regular Duty

Perform clerical duties for the department including but not limited to preparing meeting minutes, agendas, and other correspondence, forms and reports. Sort and distribute mail; and perform photocopying, faxing, and filing.

Regular or Occasional Regular Duty

Maintain department filing systems. Prepare and update databases for addresses, communications, syllabi and other forms and documents.

Regular or Occasional Regular Duty

Help coordinate search committees for faculty hiring.

Regular or Occasional Regular Duty

Assist with department software, Tevera (will provide training). Duties include correspondence with Tevera, answering Tevera related questions via email from students, running reports from Tevera as requested.

Regular or Occasional Regular Duty

Assist with alumni connection, continuing education and special events (coordination and organization),

Regular or Occasional Regular Duty

Assist with department with preparing materials for re-accreditation or review.

Regular or Occasional Regular Duty

Review work done by others when applicable to check and to correct spelling and grammar, and to ensure that University format and policies are followed, and recommend revisions.

Regular or Occasional Regular Duty

Order and maintain supplies for the department.

Regular or Occasional Regular Duty

Assist in maintaining and tracking departmental, budgets. Assist with the maintenance and tracking of the departmental, Counseling Students Association, and the Chi Sigma Iota honor society budget. Prepare budget revisions as directed. Prepare and process expense vouchers, purchase orders, contracted and professional services forms and purchase requisitions for department and maintain records of such.

Regular or Occasional Regular Duty

Interview, hire, supervise and prepare timesheets for student workers (when applicable).

Regular or Occasional Occasional Duty

Other duties as assigned.

Regular or Occasional Occasional

Supplemental Questions

Required fields are indicated with an asterisk ().

  • Do you have one year of related experience?
  • Yes
  • No
  • Do you have basic-level knowledge of MS Excel 2016?
  • Yes
  • No
  • Do you have basic-level knowledge of MS Word 2016?
  • Yes
  • No
  • Are you able to utilize a variety of computer software programs in order to successfully complete assigned tasks?
  • Yes
  • No
  • Where did you hear about this job opening?
  • (Open Ended Question)

    Documents Needed to Apply

    Required Documents

  • Resume or Curriculum Vitae
  • Optional Documents

  • Employee Referral Form (HR Use Only)
  • Cover Letter
  • Other Document
  • Professional References
  • From this employer

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