Office Coordinator, Department of Theatre & Dance

Office Coordinator, Department of Theatre & Dance

Category: Staff Subscribe: Department: Theatre & Dance Locations: Bowling Green, KY Posted: Feb 14, 2023 Closes: Open Until Filled Type: Full-time Ref. No.: 999846 Position ID: 159072

Share

About Western Kentucky University:

Western Kentucky University (WKU) is a student-centered, applied-research institution committed to providing its students with a transformative academic and social experience and to elevating its surrounding communities. Founded in 1906, WKU is the second largest undergraduate institution in the Commonwealth of Kentucky with approximately 15,035 students (29% first generation, 18% underrepresented minority) and just over 2,500 faculty and staff employees.

Western Kentucky University is committed to empowering its campus community to embrace diversity by building equitable and inclusive learning, working, and living environments. At the heart of our mission, we seek to provide holistic education and employment experiences that prepare students, faculty, and staff to become effective scholars, contributors, and leaders in our diverse and evolving communities.

Located 65 miles north of Nashville, TN, and just over 100 miles south of Louisville, KY, WKU's main campus is in Bowling Green, KY - a city with approximately 70,000 residents. Our population is ethnically diverse, with more than 85 languages spoken in and around Bowling Green, and people from 35 nationalities call our community home.

Western Kentucky University seeks to attract talented faculty and staff who are inspired individually to contribute to WKU's strategic plans and ongoing success. We offer comprehensive wellness and health benefits to employees and their families, including domestic partners and other qualified dependents and take pride in providing a workplace culture that supports balancing the responsibilities of work and family life. Paid-time off for holidays, vacation and sick leave, and a tuition discount program for employees and dependents are also provided. Learn more about WKU and Bowling Green at wku.edu/about.

Job Description:

The WKU Department of Theatre & Dance is seeking applicants for a full-time Office Coordinator. This person will provide primary office support for a very active department of 14 full-time faculty/staff, 8 part-time faculty/staff, 15 student workers, and 160 majors.

Responsibilities will include:

Overseeing office operations and maintaining office supplies and equipment.

Working with program coordinators to develop, input, and maintain the department's complex schedule of classes.

Supervising student office workers.

Coordinating the hiring process, performance contracts, and payroll for part-time faculty, staff, student workers, and guest artists.

Coordinating all publicity and promotional efforts, including advertising, social media, and the creation of promotional and recruiting materials.

Overseeing the department's busy events calendar.

Serving as Building Coordinator for Gordon Wilson Hall.

Coordinating the calendar of the department chair.

Communicating with prospective students and scheduling visits and tours.

Working with college staff to coordinate the processing of deposits and receipts, purchasing, tracking budgets, and overseeing all department accounts.

Record-keeping for faculty and student grants and travel.

Serving as webmaster for department.

Coordinating department scholarship distribution.

Coordinating communications within department.

Knowledge and Skills Considered Essential for Success:

Ability to establish priorities and work independently.

Organized and detail oriented with the capacity to work in an environment with frequent interruption.

Excellent written, verbal, and interpersonal communication skills, customer service skills, problem solving and decision-making skills, and telephone etiquette.

Ability to work in a team environment and interact professionally with a wide spectrum of individuals to include faculty, staff, administration, and vendors.

Ability to operate office equipment such as scanners, printers, copiers, multi-line phones, etc.

Proficiency in Microsoft Office and Google Docs.

Ability to learn and operate multiple software systems.

Requirements:

Two-year post-secondary education, plus 2 years related administrative experience.

Additional Information:

Salary Range: $16.67-$17.43/hr

Kentucky state law requires all public institutions of postsecondary education to conduct pre-employment criminal background checks to determine suitability for employment.

Western Kentucky University (WKU) is committed to a policy and practice of providing equal employment and educational opportunities to all individuals. In accordance with Title VI and VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Revised 1992, and the Americans with Disabilities Act of 1990, no form of discrimination or harassment will be tolerated at WKU on the basis of race, color, ethnicity, national origin, creed, religion, political belief, sex, sexual orientation, gender identity/expression, marital status, age, uniformed services, veteran status, genetic information, pregnancy, childbirth or related medical conditions, or physical or mental disability in admission to career and technical education programs and/or activities, or employment practices.

Persons with disabilities, who need reasonable accommodations to participate in the application and/or selection process, should notify the office of Equal Employment Opportunity/Affirmative Action/University ADA Services (EEO). To request an accommodation, report/express a complaint, or ask questions regarding WKU''s Discrimination and Harassment Policy (#0.2040), please contact Mr. Joshua Hayes, EEO Director/Title IX Investigator/University ADA Coordinator, via email at [email protected] or by phone at (270) 745-5121.

The University is also required to investigate complaints of sex and gender- based harassment, also a form of discrimination, and has designated the Title IX Coordinator as the individual responsible for coordinating the investigation and response to such complaints. The Title IX Coordinator for the University is Ms. Ena Demir, who can be contacted via email at [email protected] or by phone at (270) 745-6867. Additional information regarding Title IX is accessible via WKU's https: // www. wku.edu/titleix/ website.

Information concerning educational programs offered by WKU are provided at: https:// www. wku.edu/atwku/academics.php

Application Instructions:

The following items must be submitted through this electronic talent management system:

Cover Letter

Resume

You will receive email confirmation that your submission has been received. The candidate review process will generally begin as materials are received.