Office Administrator (S04797P)

Office Administrator (S04797P) Bookmark this Posting Print Preview Apply for this Job Please see Special Instructions for more details.

Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

Posting Details

Position Information

Posting Number S04797P

Position Title Office Administrator (S04797P) Department Curriculum and Instruction Location Arlington Job Family Administrative Support Position Status Full-time Work Hours Standard Work Schedule

Monday-Friday 8:00am-5:00pm

Open to External and Internal FLSA Salary Salary is commensurate based on qualifications and relevant experience up to $54,000 Duration Funding expected to continue Pay Basis Monthly Benefits Eligible Yes Benefits at UTA

We are proud to offer a comprehensive benefits package to all our employees at the University.

To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link: https: // resources.uta.edu/hr/services/records/compensation-tools.php

Job Summary

Responsible for overseeing the administrative services for the Department. Perform duties related to personnel, budgeting, fund management, and strategic planning. Assist the Chair and Associate Chair in a variety of administrative duties. Requires extensive exercise of independent judgment, initiation, and ability to make decisions relative to office operations. Must stay abreast of all UTA policies and procedures to serve as backup to any staff member and train new members.

BENEFITS AT UTA

We are proud to offer a comprehensive benefits package to all our employees at the University.

To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:

https: // resources.uta.edu/hr/services/records/compensation-tools.php

Essential Duties and Responsibilities

Fund Management-Provides coordination and administration of financial matters, including (but not limited to) the following: annual budget, cost centers, and grant project accounts. Analysis, monitoring, reconciliation, and reporting are conducted and presented to Chair and principal investigators. Completes monthly and annual departmental budget reconciliation, resolves discrepancies, and confirms accuracy when budget loads. Facilitates departmental purchases, confirms fund availability, reviews account balances, and facilitates grant and cost center close outs.

Relieves Chair and Associate Chair of a wide variety of internal duties and a large volume of decisions which require a thorough understanding of the functions, programs, and policies of the University. Interprets leadership's decisions and policies. Works with department staff to schedule classes, enter faculty as instructors in MyMav, and reserve classrooms.

Personnel-Onboards new Faculty and Staff, HRMS updates, eForm submissions, departmental appointments, as well as supervises and facilitates hiring of two support staff and various student workers. Processes semi-monthly and Timekeeper reporting.

Arranges meetings, conferences, and workshops; prepares the agendas; and provides refreshment services. Composes complex correspondence, memorandums, and fliers to distribute to the department and other entities.

Maintains personnel records for faculty and staff including recruitment forms, appointments, change of status, terminations, and performance evaluations.

Strategic Planning-Creates staff hiring plan, assists with faculty hiring plan, reviews department procedures, creates solutions, and implements improvements.

Works with faculty (principal investigators) to budget graduate research assistantship positions in their research proposals. Monitors GTA/GRA data, makes indicator updates in MyMav, and provides reports to Chair and/or Dean.

Performs other duties as assigned.

Required Qualifications

Bachelor's degree or equivalent.

Three (3) years of experience in a large academic department.

Excellent communication skills (written and verbal).

Ability to communicate and liaise with faculty and administrators.

Preferred Qualifications

At least two years of experience managing office staff.

Knowledge of the University's academic policy and procedures.

Knowledge of PeopleSoft.

Efficient and competent working knowledge of Microsoft Office.

Proficient knowledge of UTShare, MyMav, Canvas, Mentis, Digital Measures and other various UTA programs.

Working Conditions

Standard office conditions

Special Conditions for Eligibility Working Title CBC Requirement

It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.

EEO Statement

It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University's compliance with this policy.

ADA Accommodations

The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email [email protected].

Posting Detail Information

Number of Vacancies 1

Desired Start Date Open Date Review Start Date Open Until Filled Minimum Number of References Required 3 Maximum Number of References Accepted Special Instructions to Applicants

Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

Requirement Questions

Required fields are indicated with an asterisk ().

What is the highest degree you have attained? (Please specify in your resume)

High School diploma

Associate's degree

Bachelor's degree

Master's degree or higher

How many years of experience do you have working in higher education?

None/less than 3 years

3 to 4 years

5 to 6 years

7 years or more

How many years of supervisory experience do you have?

None/less than 2 years

2 to 3 years

4 to 5 years

6 years or more

Documents Needed To Apply

Required Documents

Resume or CV

Cover/Interest Letter

Optional Documents