Posting Details
Title Information
Security Sensitive Position? Yes
Hours of Work 8:00 AM - 5:00 PM M-F
Position Details
Position Information
Posting Number TSU202789
Official TSU Title OFFICE ADMINISTRATOR LAW SCHOOL
Grant Title N/A
Job Description Summary / TWC Summary
Under general supervision to provide administrative support for the
administrative staff, faculty, students and other constituents of the law
school. This includes supervision and accountability for 13 administrative
assistants, student workers and the daily functions they each perform. The
position is the first point of contact for administrative services related to
the day-to-day functions of the law school.
Essential Duties Summary
Supervise 13 administrative assistants and multiple student workers. This
includes providing guidance, advice, directions, compliments, discipline,
acknowledgments and recognition. It also includes monitoring attendance
and keeping track of approving requests for leave and other functions
related to the position.
Review and approve paperwork submitted by administrative assistants for
processing to include but not limited to authority to travel and
reimbursement requests, food orders, registration requests and office
supply requests.
Plan, organize and conduct departmental meetings. Order and maintain
inventory of office supplies. Coordinate and supervise the administration
of the first-year comprehensive exams at the law school in the fall and
spring semesters. Orient new hires to the administrative assistants
support team. This includes but is not limited to training on the day-to-
day operating procedures of the law school and some basic standard rules
and regulations of the university.
Filing and maintaining law school's personnel files as needed. Provide any
additional administrative support to the office of the dean, faculty,
staff and wherever else needed when necessary. Respond to emails, phone
calls and other departmental requests.
Assist in the preparation of key documents like the ABA Reports. Plan and
coordinate shredding and storage services. Manage mailing and copy
requests.
Plan and execute activities in honor of Administrative Professionals Day
and other major holidays to help foster better relations among team
members.
Plan and schedule administrative assistants to administer faculty student
evaluations and the administration of final exams in the fall and spring
semesters.
Performs other job-related duties as assigned.
% FTE
1.0
Hiring Range $23.208620 - $29.0100
Education
Some college or Associate degree (A.A.) and/or vocational or technical
school and/or specialized training or certification.
Required Licensing/Certification
N/A
Knowledge, Skills, and Abilities
Knowledge of:
Policies, procedures, and practices.
Demonstrates full/complete knowledge in an area. Requires command of
technical and functional procedures, processes and subject matter in a job
family or professional discipline to handle most situations and lead
and/or review the work of others in multiple job classifications
performing diverse responsibilities.
Microsoft Office Professional or similar application.
Skill in:
Detail oriented.
Multitasking and time management.
Problem-solving and decision-making.
Writing documents.
Both verbal and written communication.
Ability to:
Use other job-related software and systems.
Work Experience
More than three (3) years, including five (5) years of related experience.
Working/Environmental Conditions
Routine office environment.
Sitting or standing in one location much of the time.
Some stooping, lifting or carrying objects light weight may be required.
Use of video display terminal.
Desired start date
Position End Date (if temporary)
Posting Detail Information
UA EEO Statement
It is the policy of Texas Southern University to provide a work environment
that is free from discrimination for all persons regardless of race, color,
religion, sex, age, national origin, individuals with disability, sexual
orientation, or protected veteran status in its programs, activities,
admissions or employment policies. This policy of equal opportunity is
strictly observed in all University employment-related activities such as
advertising, recruiting, interviewing, testing, employment training,
compensation, promotion, termination, and employment benefits. This policy
expressly prohibits harassment and discrimination in employment based on race,
color, religion, gender, gender identity, genetic history, national origin,
individuals with disability, age, citizenship status, or protected veteran
status. This policy shall be adhered to in accordance with the provisions of
all applicable federal, state and local laws, including, but not limited to,
Title VII of the Civil Rights Act.
Manual of Administrative Policies and Procedures
Close Date 01/31/2023
Open Until Filled (overrides close field) No
Special Instructions to Applicants Open to all applicants.
Posting Supplemental Questions
Required fields are indicated with an asterisk ().
Do you have some college or Associate Degree (A.A.) and/or vocational or technical school and/or specialized training or certification?
Yes
No
Do you have more than three (3) years, up to and including five (5) years of related experience?
Yes
No
Do you have experience using Microsoft Office Professional or similar applications?
Yes
No
Applicant Documents
Required Documents
Resume
Cover Letter/Letter of Application
Official Transcripts
Optional Documents
Other Document
Reference Letter 1
Reference Letter 2
Reference Letter 3
