OFFICE ADMINISTRATOR LAW SCHOOL

Texas Southern University
January 31, 2023
Contact:N/A
Offerd Salary:$23.208620 - $29.0100
Location:N/A
Working address:N/A
Contract Type:Other
Working Time:Negotigation
Working type:N/A
Ref info:N/A
Posting Details

Title Information

Security Sensitive Position? Yes

Hours of Work 8:00 AM - 5:00 PM M-F

Position Details

Position Information

Posting Number TSU202789

Official TSU Title OFFICE ADMINISTRATOR LAW SCHOOL Grant Title N/A Job Description Summary / TWC Summary

Under general supervision to provide administrative support for the administrative staff, faculty, students and other constituents of the law school. This includes supervision and accountability for 13 administrative assistants, student workers and the daily functions they each perform. The position is the first point of contact for administrative services related to the day-to-day functions of the law school.

Essential Duties Summary

  • Supervise 13 administrative assistants and multiple student workers. This includes providing guidance, advice, directions, compliments, discipline, acknowledgments and recognition. It also includes monitoring attendance and keeping track of approving requests for leave and other functions related to the position.
  • Review and approve paperwork submitted by administrative assistants for processing to include but not limited to authority to travel and reimbursement requests, food orders, registration requests and office supply requests.
  • Plan, organize and conduct departmental meetings. Order and maintain inventory of office supplies. Coordinate and supervise the administration of the first-year comprehensive exams at the law school in the fall and spring semesters. Orient new hires to the administrative assistants support team. This includes but is not limited to training on the day-to- day operating procedures of the law school and some basic standard rules and regulations of the university.
  • Filing and maintaining law school's personnel files as needed. Provide any additional administrative support to the office of the dean, faculty, staff and wherever else needed when necessary. Respond to emails, phone calls and other departmental requests.
  • Assist in the preparation of key documents like the ABA Reports. Plan and coordinate shredding and storage services. Manage mailing and copy requests.
  • Plan and execute activities in honor of Administrative Professionals Day and other major holidays to help foster better relations among team members.
  • Plan and schedule administrative assistants to administer faculty student evaluations and the administration of final exams in the fall and spring semesters.
  • Performs other job-related duties as assigned.
  • % FTE

    1.0

    Hiring Range $23.208620 - $29.0100 Education

    Some college or Associate degree (A.A.) and/or vocational or technical school and/or specialized training or certification.

    Required Licensing/Certification

    N/A

    Knowledge, Skills, and Abilities

    Knowledge of:

  • Policies, procedures, and practices.
  • Demonstrates full/complete knowledge in an area. Requires command of technical and functional procedures, processes and subject matter in a job family or professional discipline to handle most situations and lead and/or review the work of others in multiple job classifications performing diverse responsibilities.
  • Microsoft Office Professional or similar application.
  • Skill in:

  • Detail oriented.
  • Multitasking and time management.
  • Problem-solving and decision-making.
  • Writing documents.
  • Both verbal and written communication.
  • Ability to:

  • Use other job-related software and systems.
  • Work Experience

    More than three (3) years, including five (5) years of related experience.

    Working/Environmental Conditions

  • Routine office environment.
  • Sitting or standing in one location much of the time.
  • Some stooping, lifting or carrying objects light weight may be required.
  • Use of video display terminal.
  • Desired start date Position End Date (if temporary)

    Posting Detail Information

    UA EEO Statement

    It is the policy of Texas Southern University to provide a work environment that is free from discrimination for all persons regardless of race, color, religion, sex, age, national origin, individuals with disability, sexual orientation, or protected veteran status in its programs, activities, admissions or employment policies. This policy of equal opportunity is strictly observed in all University employment-related activities such as advertising, recruiting, interviewing, testing, employment training, compensation, promotion, termination, and employment benefits. This policy expressly prohibits harassment and discrimination in employment based on race, color, religion, gender, gender identity, genetic history, national origin, individuals with disability, age, citizenship status, or protected veteran status. This policy shall be adhered to in accordance with the provisions of all applicable federal, state and local laws, including, but not limited to, Title VII of the Civil Rights Act.

    Manual of Administrative Policies and Procedures

    Close Date 01/31/2023 Open Until Filled (overrides close field) No Special Instructions to Applicants Open to all applicants.

    Posting Supplemental Questions

    Required fields are indicated with an asterisk ().

  • Do you have some college or Associate Degree (A.A.) and/or vocational or technical school and/or specialized training or certification?
  • Yes
  • No
  • Do you have more than three (3) years, up to and including five (5) years of related experience?
  • Yes
  • No
  • Do you have experience using Microsoft Office Professional or similar applications?
  • Yes
  • No
  • Applicant Documents

    Required Documents

  • Resume
  • Cover Letter/Letter of Application
  • Official Transcripts
  • Optional Documents

  • Other Document
  • Reference Letter 1
  • Reference Letter 2
  • Reference Letter 3
  • From this employer

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