MGMT 200 - Executive Director, Early College Program

Lock Haven University
February 01, 2023
Offerd Salary:Negotiation
Working address:N/A
Contract Type:Permanent
Working Time:Full time
Working type:N/A
Ref info:N/A
Posting Details

Position Details

Posting Number S0631

Position Title MGMT 200 - Executive Director, Early College Program Department Early College Programs Bargaining Unit Position Type Management Full-time/ Part-time Full-time If Part-time, specify percentage Temporary/ Permanent Permanent Benefits

The Pennsylvania State System of Higher Education provides a comprehensive package of employer benefits to eligible employees and their enrolled dependent(s), which include:

  • Medical and prescription drug benefits.
  • Generous retirement plans, two options:

  • Alternative Retirement Plan (ARP)
  • State Employees' Retirement System (SERS)
  • Tuition benefits for employees and dependents.

  • Paid time off.
  • Employer-paid dental and vision benefits.
  • Employer-paid life insurance.
  • Voluntary insurances and additional retirement programs.
  • Specific benefits may vary based upon university, employee group and/or collective bargaining unit. Visit: https:// www. Benefits.aspx for additional information regarding benefits.

    To be eligible for most benefits, you must be a permanent, full-time employee (including temporary, full-time faculty with at least an academic year contract) or a permanent, part-time employee (including temporary, part-time faculty with at least an academic year contract) who is scheduled to work every pay period for at least 50% of full-time hours.

    FLSA Non-Exempt Salary Commensurate with Experience Work Hours 8:00 to 16:30 Work Schedule Mon. - Fri. Anticipated Start Date ASAP Anticipated End Date none

    Position Summary Information

    Job Description Summary

    This position is flexible to include Bloomsburg, Lock Haven or Mansfield campus.

    This position develops, implements and assesses the vision for Early College for Commonwealth University, which combines three previously separate programs at Bloomsburg, Lock Haven and Mansfield into a unified, new strategy. The position directs the strategic enrollment planning efforts for Summer and Winter College, Off Campus programs and all dual/concurrent enrollment programs serving Commonwealth University. The Executive Director leads the planning for program expansion as an opportunity to introduce high school students to our campuses, with an ultimate goal to increase the matriculation of participating students to our campuses following high school graduation. This will include partnering with academic affairs and other areas of the university that support the programs included in the position scope.

    Essential Duties

    Enrollment Management Active member on the Enrollment Management Leadership Team.

    Active member of the Enrollment Management Leadership Council.

    Leads a team of stakeholders across Commonwealth University on the development, implementation and assessment of a vision for Early College.

    Recruits high school students for the dual and concurrent enrollment programs across all CU campuses, with the goal of retaining them to matriculation as degree seeking students.

    Serves as a resource to the Vice President of Enrollment Management regarding issues and decisions within the division.

    Works collaboratively across the triad with the academic affairs and marketing and communications teams to effectively market, promote and grow the awareness of all types of high school connections to Commonwealth Universities, including participation and enrollment in Early College, Magnet programs, the Bloomsburg University Anchor Program, high school partnership program initiatives, GEARUP grant and Upward Bound grant. Works in cooperation with those program leaders to best facilitate student enrollment and retention.

    In conjunction with Academic Affairs, develops and implements vision for curricular array available for Early College Students, including degree pathways. Engages with key stakeholders (faculty, deans, academic administration) on all Commonwealth University Campuses to refine, implement and assess the strategy for the curricular array for Early College students.

    On annual basis, assesses pricing model for Early College courses and communicates recommendations for pricing to key stakeholders.

    Develops and implements comprehensive Early College communication strategy for Commonwealth University to all school district personnel, parents and students.

    On regular basis, visits key stakeholders in school districts to ensure effective functioning of Early College program.

    Develops and implements vision for recruitment programming on and off campus for Early College students. Collaborates with other departments in Enrollment Management to ensure synchronized strategy.

    Plans, implements and assess Early College orientation programming across all three campuses on semester basis.

    Manages Summer/Winter College Plans, directs and assesses Summer and Winter College, including course identification, scheduling, advertising, monitoring of enrollment, requesting additional course sections to meet and surpass enrollment goals, compensation, compliance with the Collective Bargaining Agreement and overall profitability.

    Acquires approvals for summer and winter college faculty contracts and supporting documents through the Meet and Discuss process.

    Reviews faculty assignments for compliance with Commonwealth Universities policies.

    Ensures the preparation of all summer and winter college faculty contracts and supporting information for compliance with all Commonwealth University policies, rules and regulations, and the CBA.

    Issues and conducts final review of Position Control Forms for summer and winter college temporary faculty.

    Issues individual teaching faculty assignment contracts for summer and winter college, which include: course work, internship supervision, individualized instruction teaching and workload equivalency compensation assignments.

    Monitors all faculty assignment changes to ensure faculty assignments are in compliance with BU policies.

    Submits completed summer and winter college payroll assignment files to the Payroll Manager.

    Provides summer/winter college enrollment reports to the academic deans for planning the upcoming sessions.

    Serves as a resource for summer/winter college pay and employment inquiries.

    Markets the summer/winter college. Develops summer ads, billboards, flyers, posters and web site to advertise summer/winter college.

    Manages the Dual/Concurrent Enrollment Programs

    Manages and directs the workflow for all participating school districts and their students regarding enrollment, scheduling, retention and transferability of credits.

    Provides instruction for school district administrators and guidance counselors to better educate their student body. Communicates updates and changes to the program to all stakeholders.

    Counsels students and their guardians regarding the admission process and requirements of the program. Provides advice and assistance to students in development of their educational plans and choice of appropriate courses.

    In conjunction with other Early College staff, meets with and registers Early College Students on each campus every semester, as well as for the summer and winter college.

    Coordinates STEM Magnet Program students for admittance through the dual admissions program.

    Submits fee waivers for each student to Bursar's office.

    Serves as university representative for marketing Early College with participating school districts, including managing and verifying Affiliation Agreements with the districts.

    Promotes program by meeting with district guidance counselors. Meets with and supplies information regarding the program to Dual Enrollment Committees consisting of school board directors, superintendents, and school counselors.

    Plans New Student Orientation for Early College students and presents information on program to parents and students.

    Markets Early College program through billboards, flyers, ads and web site.

    Monitors Early College students' academic performance and guides them on a path to either succeed or modify their path through the Husky Success System.

    Coordinates with Admissions office to disseminate informational sessions regarding various majors to high school students and administrators.

    Works with the BU Foundation to receive EITC funds allocated by the President for the Early College Program.

    Develops policies in regard to disbursement of EITC funds. Analyzes student data such as GPA and credits earned to determine an equitable scholarship distribution.

    Reports to the Foundation a summary of the dual/concurrent enrollment programs' success and how the allocation was distributed to the students.

    Works with Admissions on the goal of recruiting and matriculating Early College students into degree programs.

  • Manages the Experiential Learning Assessment Program for Commonwealth University including departmental and business office functions; maintains all records associated with the program; reviews for the deans and preparing for their signatures all assessment and pay forms related to the program.
  • Coordinates senior citizen tuition waivers with other staff, then processes, verifies, and maintains records. Signs recommendations to the vice president for waivers on behalf of the university.
  • Develops, manages, administers and monitors budgets for off campus, summer college, winter college, and incentive accounts
  • Supervises a half-time clerical position, a Coordinator of Early College (SUA III) position, and a part-time position coordinating the Anchor Program.
  • Investigates and analyzes problems or complaints from students, faculty, staff and the general public; resolves problems by taking corrective action verbally or by letter as appropriate.
  • Reviews and replies to routine correspondence on behalf of the university by researching answers to inquiries and interpreting office policies and procedures.
  • The General Summary and Principal Duties and Responsibilities sections summarized above provide a representative listing only and should not be regarded as a complete statement of tasks performed by incumbents of this position. It should be recognized, therefore, that employees may be asked to perform job related duties in addition to those outlined above.
  • Specific Duties

    DECISION MAKING: Informs Early College students of courses available for scheduling, decides appropriate courses for students based on high school graduation requirements, intended college major and interest.

    Decide on most efficient way of meeting with students for scheduling, i.e., onsite high school visit, telephonically, zoom or face to face.

    Analyzes student data such as GPA and credits earned to determine an equitable distribution of EITC funds for Dual/concurrent enrolled student scholarships.

    Investigates and analyzes problems or complaints from students, faculty, staff, and the general public; resolves problem or responds by taking corrective action verbally or by letter, as appropriate.

    Assesses and prepares enrollment trends report for prior summer and winter sessions.

    FISCAL RESPONSIBILITY: Manages the division's budgets.

    Analyzes and publishes reports to demonstrate revenue generation of Summer, Winter College, Off Campus Programs and the Dual/Concurrent Enrollment Program.

    Determines profitability for each program, and as a result, makes recommendations for future course trends scheduling.

    SUPERVISORY RESPONSIBILITY: Supervises a half-time clerical position, a Coordinator of Early College (SUA III) position, and a part-time position coordinating the Anchor Program.

    Minimum Qualifications (Required Knowledge, Skills and Abilities)

  • Master's Degree required in related field to the position.
  • 5 years employment in higher education
  • Ability to manage and lead a team of professionals in program delivery and student success.
  • This position demands initiative, self-direction, independent judgment, discretion and confidentiality.

    Knowledge of strategic planning and budgeting.

    Ability to conduct studies and analyses relative to the development of sound operational procedures.

    Problem solving capabilities and sound judgment skills.

    Knowledge of software: Proficiency in the use of Microsoft Word, Microsoft Excel, Access Database and Learning Management System.

    Ability to establish and maintain effective working relationships with administrative officials, faculty, students, staff personnel and the general public.

    Ability to work with diverse populations.

    Knowledge of Commonwealth University, including Bloomsburg, Lock Haven and Mansfield Universities, the campuses and the respective campus personnel.

    Preferred Qualifications

    Experience in administrative role in K-12 educational setting preferred.

    Physical Demands

    1. Sitting – 80%; walking – 10%; standing – 10%

    2. Working indoors – 95% and Outdoors (for errands) – 5%

    3. Frequent lifting of objects weighing less than 5 pounds

    4. Occasional lifting of objects weighing 25 pounds.

    5. Reaching for objects at, above and below shoulder

    6. Occasionally twisting at waist, and stretching to reach objects

    7. Math skills and reading skills including understanding written documents

    8. Writing skills in preparing and organizing documents and technical writing skills for preparing reports.

    9. Sensory skills, i.e. visual, hearing, and speaking

    10. Keyboard skills

    11. Ability to research and interpret program related demographics, make recommendations and implement programs based on this research.

    Posting Detail Information

    Open Date 01/17/2023

    Close Date 02/01/2023 Special Instructions to Applicants

    A complete application includes a cover letter, resume and unofficial transcripts.

    Finalist(s) for this position must communicate well and successfully complete an interview process.

    Prior to a final offer of employment, the selected candidate will be required to submit to a background check including, but not limited to, employment verification, educational and other credential verification, Pennsylvania Child Abuse History Clearance and criminal background.

    Background Clearances

    In accordance with Act 153 of 2014 (HB 435), appointment is contingent upon completion of a satisfactory background investigation which includes, but is not limited to, Act 34, Pennsylvania Criminal Record Clearance; Act 151, Child Abuse Clearance; and Act 114, Federal Bureau of Investigations (FBI) Criminal Background Checks.

    Appointment is provisional provided the “Arrest/Conviction Report and Certification Form” and verification of your three background checks are returned to the Human Resource office prior to your hire date.

    Diversity Statement

    At Commonwealth University we recognize our responsibility to continuously support a living, learning, and working environment that values the diverse contributions from all members of our campus community. Our commitment to diversity, equity and inclusion enriches our campus community and is instrumental to our institutional success. Commonwealth University strives to cultivate a campus climate that allows all members to embrace diversity, equity and inclusion as we achieve success both in and out of the classroom, in our work responsibilities, and in our professional lives beyond Commonwealth University. We uphold our commitment to DEI by: • Actively supporting and promoting the intellectual and personal growth of our students, inside and outside of the classroom. • Providing workshops, trainings, programs designed to broaden the knowledge and understanding of diversity, equity and inclusion within our campus community. • Ensuring that all learning and living environments throughout our campus are welcoming and capable of serving all individuals.

    Title IX/Clery

    The University prohibits any form of discrimination or harassment on the basis of sex, race, color, age, religion, national or ethnic origin, sexual orientation, gender identity or expression, pregnancy, marital or family status, medical condition, genetic information, veteran status, or disability in any decision regarding admissions, employment, or participation in a University program or activity in accordance with the letter and spirit of federal, state, and local non-discrimination and equal opportunity laws, such as Titles VI and VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Age Discrimination in Employment Act, the Americans with Disabilities Act and ADA Amendments Act, the Equal Pay Act, and the Pennsylvania Human Relations Act.

    The University also complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crimes Statistics Act, as amended by the Violence Against Women Act (VAWA). Title IX prohibits retaliation for asserting or otherwise participating in claims of sex discrimination. VAWA imposes additional duties on universities and colleges to investigate and respond to reports of sexual assault, stalking, and dating or domestic violence, and to publish policies and procedures related to the way these reports are handled. The University has designated the Title IX Coordinator (Jennifer Raup, Elwell Hall, ORL, 570-389-4808, [email protected] or [email protected]), to coordinate the University's compliance with Title IX and VAWA and to respond to reports of violations. The University has directed the Police Department to coordinate the University's compliance with the VAWA-related Clery reporting requirements. Additionally, inquiries concerning Title IX and its implementing regulation can be made to the U.S. Department of Education, Office of Civil Rights, Region III, The Wanamaker Building, 100 Penn Square East – Suite 505, Philadelphia, PA 19107; Phone: (215) 656-6010; Fax: (215) 656-6020.

    About Commonwealth University of PA

    The Power of ThreeBloomsburg, Lock Haven and Mansfield universities have joined forces to boldly transform higher education in our region and beyond. While we are uniting as Commonwealth University of Pennsylvania, you can expect a college experience that is anything but common.

    We're Honoring our History by preserving the founding principles of each campus and continuing our vibrant on-campus student experience, serving as pillars of our communities, supporting students and our neighbors alike.

    We're Investing in Today by answering the greatest challenges facing higher education: accessibility, cost, quality, and relevance through the combined strength of our storied institutions.

    We're Building a Powerful Tomorrow by boldly changing the trajectory of public education to position ourselves for growth, increased access, and to meet economic and workforce development needs in our region, across Pennsylvania and beyond.

    Quick Link https: //

    Posting Specific Questions

    Required fields are indicated with an asterisk ().

  • Are you a current employee of the Commonwealth University of Pennsylvania (Bloomsburg, Lock Haven, Mansfield)?
  • Yes
  • No
  • What is your highest degree attained?
  • Bachelor's Degree
  • Master's Degree
  • Doctorate Degree
  • Do you have 5 years employment in higher education?
  • Yes
  • No
  • Can you perform the essential duties of this position with or without accommodations?
  • Yes
  • No
  • Please indicate where you heard about this employment opportunity.
  • Local Newspaper (The Express, Sun Gazette, CDT)
  • The Chronicle (print/online)
  • Diverse Issues in Higher Education
  • The Hispanic Outlook
  • Professional journal
  • Electronic list serve
  • Personal Referral
  • LHU Website
  • CareerLink Office
  • HERC website (NJ/PA/DE)
  • Inside Higher Ed
  • Other
  • Applicant Documents

    Required Documents

  • Resume
  • Cover Letter
  • Academic Transcripts
  • Optional Documents

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