MGMT 170-Accountant

Posting Details

Position Details

Posting Number S0626

Position Title MGMT 170-Accountant Department Business Services Bargaining Unit Position Type Management Full-time/ Part-time Full-time If Part-time, specify percentage Temporary/ Permanent Permanent Benefits

The Pennsylvania State System of Higher Education provides a comprehensive package of employer benefits to eligible employees and their enrolled dependent(s), which include:

Medical and prescription drug benefits.

Generous retirement plans, two options:

Alternative Retirement Plan (ARP)

State Employees' Retirement System (SERS)

Tuition benefits for employees and dependents.

Paid time off.

Employer-paid dental and vision benefits.

Employer-paid life insurance.

Voluntary insurances and additional retirement programs.

Specific benefits may vary based upon university, employee group and/or collective bargaining unit. Visit: https:// www. passhe.edu/inside/HR/syshr/healthcare/Pages/Summary-of- Benefits.aspx for additional information regarding benefits.

To be eligible for most benefits, you must be a permanent, full-time employee (including temporary, full-time faculty with at least an academic year contract) or a permanent, part-time employee (including temporary, part-time faculty with at least an academic year contract) who is scheduled to work every pay period for at least 50% of full-time hours.

FLSA Exempt Salary Commensurate with experience and qualifications Work Hours 8:00 to 16:30 Work Schedule Mon. - Fri. Anticipated Start Date on or about February 13, 2023 Anticipated End Date none

Position Summary Information

Job Description Summary

This position has a home campus of Lock Haven or Mansfield.

Under the general direction of the Controller, the incumbent is responsible for providing experienced technical and administrative support to the university accounting, cash management and accounts payable functions to ensure the accuracy of financial data, reporting and the integrity of the internal control structure. The incumbent must have the ability to apply GAAP and GASB accounting principles to transactions and decisions.

Essential Duties

Supports the accounting, contracting and fiscal administration needs of various university units and initiatives. Incumbent may be assigned as lead university accountant with certain units/programs, such as (but not limited to) self-supporting units, auxiliaries, camps and conferences, internal grants/awards, Institute of Instructional Technology, instructional travel programs, affiliated entities, etc.

Makes necessary journal entries, including fiscal year-end entries. Ensures that all journal entries, accounts payable, accounts receivable, fixed assets, and payroll transactions are correctly prepared and entered into SAP in accordance with GAAP, GASB and PASSHE policies. Ensures a high level of accuracy of accounting information so audit adjustments are kept to a minimum.

Assists in setting up and maintaining cost centers/fund centers/funds and WBS elements. Assists with implementation of new SAP or Business Intelligence (BI) modules, tools, and enhancements. Provides training to employees in the SAP Financial module or BI reports. Answers questions from, provides assistance to, and resolves problems encountered by employees regarding SAP or BI.

Performs analysis of financial data to ensure compliance with financial regulations, policies and procedures Creates, maintains and analyzes schedules detailing the revenues, expenses, accounts payable, accounts receivable, capital assets and other financial activity as required for periodic financial reporting and decision making.

Prepares several year-end schedules for balance sheet accounts. Assists with variance analysis. Serves as an auditor contact, working directly with the independent auditor to provide explanations of accounting transactions and necessary supporting schedules.

Administers and oversees university cash management. Performs periodic department audits of cash handling procedures, maintains and orders cash receipts to distribute to departments, reviews miscellaneous deposit spreadsheets for correct commitment items, makes year-end deposit receivables journal entry, provides guidance to departments on setting up department specific procedures. Performs banking reconciliations on a timely basis. Completes electronic bank reconciliation and prepares interest allocation and associated journal entries.

Performs payroll reconciliations on a timely basis, posts all necessary correcting and cash clearing entries, and reconciles expenses and deposits to the general ledger. Posts payroll interest receivable and conversion pay journal entries.

Assists in the preparation of the state and federal forms and reports, such as the IRS Form 990T – Exempt Organization Business Income Tax Return and the Integrated Postsecondary Education Data System Finance Survey.

Supports the team concept by participating in regular meetings to promote communication and identify opportunities for new or modified services that will lead to program improvement and/or efficiency.

Specific Duties

The incumbent of this position is responsible for day to day decision making regarding actual postings to the university's financial system. In addition, the incumbent is instrumental in providing recommendations for process improvements and enhancements within the Fiscal Affairs Division. Decisions regarding these items ultimately rests with higher level management but this position is expected to provide significant input based on the day to day, hands on experiences. Decisions regarding complex or out of the ordinary transactions, will be referred to the incumbent's supervisor.

The incumbent of this position will work closely with several university offices for the coordination and monitoring of financial activity. In addition, this position works closely with the Controller to ensure the integrity and accuracy of financial information contained within the SAP financial reporting system, specifically the FM and BI modules.

Minimum Qualifications (Required Knowledge, Skills and Abilities)

Bachelor's degree in accounting, finance or related field with an emphasis in accounting including financial, managerial, cost, and/or fund accounting.

Minimum of three years professional work experience in accounting and/or budgeting.

Working knowledge of Generally Accepted Account Principles (GAAP) and Governmental Accounting Standards Board (GASB). Working knowledge of PASSHE policies and financial procedures, and university accounting and budget policies, procedures, and methodologies.

Proficiency in Microsoft Office, Excel in particular, with specifically strong spreadsheet skills.

Prior or current experience working hands on with an integrated financial system. SAP experience preferred.

Hands on general ledger, budget preparation, and/or financial analysis experience preferred, supplemented by the use of independent judgment.

Experience in an academic setting preferred.

Excellent written, verbal and math skills.

Must be organized and detail-oriented with strong time management skills.

Must be able to prioritize assigned projects.

Must be able to handle a wide variety of tasks and prepare various types of data analysis.

Must be customer-focused, forward thinking, and amenable to establishing strong working relationships with administrative and academic constituents, and the PASSHE Shared Services teams.

Strong interpersonal skills.

Must be a team player and adaptable to change or alteration of responsibilities to accommodate office needs.

Preferred Qualifications

Physical Demands

Sitting – 80%; walking – 10%; standing -10%

Working indoors – 95% and Outdoors (for errands) – 5%

Frequent lifting of objects weighing less than five pounds

Occasional lifting of objects weighing twenty-five pounds

Reaching for object at, above, and below the shoulder

Occasional twisting at the waist and stretching to reach objects

Advanced math skills and reading skills, including the ability to comprehend and understand written documents

Sensory skills (i.e. visual, hearing, and speaking)

Keyboard skills

Ability to multi-task and function in a complex, high-paced environments

Posting Detail Information

Open Date 01/13/2023

Close Date 01/28/2023 Special Instructions to Applicants

Applications must provide the name, telephone number and email address of three professional references. Employment is contingent upon the completion of a satisfactory background investigation. Background Clearance Results of all (3) three criminal background checks must be provided to Human Resources PRIOR to the start date of employment. Candidates must provide official academic transcript by the time of the interview (if selected).

Background Clearances

In accordance with Act 153 of 2014 (HB 435), appointment is contingent upon completion of a satisfactory background investigation which includes, but is not limited to, Act 34, Pennsylvania Criminal Record Clearance; Act 151, Child Abuse Clearance; and Act 114, Federal Bureau of Investigations (FBI) Criminal Background Checks.

Appointment is provisional provided the “Arrest/Conviction Report and Certification Form” and verification of your three background checks are returned to the Human Resource office prior to your hire date.

Diversity Statement

At Commonwealth University we recognize our responsibility to continuously support a living, learning, and working environment that values the diverse contributions from all members of our campus community. Our commitment to diversity, equity and inclusion enriches our campus community and is instrumental to our institutional success. Commonwealth University strives to cultivate a campus climate that allows all members to embrace diversity, equity and inclusion as we achieve success both in and out of the classroom, in our work responsibilities, and in our professional lives beyond Commonwealth University. We uphold our commitment to DEI by: • Actively supporting and promoting the intellectual and personal growth of our students, inside and outside of the classroom. • Providing workshops, trainings, programs designed to broaden the knowledge and understanding of diversity, equity and inclusion within our campus community. • Ensuring that all learning and living environments throughout our campus are welcoming and capable of serving all individuals.

Title IX/Clery

The University prohibits any form of discrimination or harassment on the basis of sex, race, color, age, religion, national or ethnic origin, sexual orientation, gender identity or expression, pregnancy, marital or family status, medical condition, genetic information, veteran status, or disability in any decision regarding admissions, employment, or participation in a University program or activity in accordance with the letter and spirit of federal, state, and local non-discrimination and equal opportunity laws, such as Titles VI and VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Age Discrimination in Employment Act, the Americans with Disabilities Act and ADA Amendments Act, the Equal Pay Act, and the Pennsylvania Human Relations Act.

The University also complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crimes Statistics Act, as amended by the Violence Against Women Act (VAWA). Title IX prohibits retaliation for asserting or otherwise participating in claims of sex discrimination. VAWA imposes additional duties on universities and colleges to investigate and respond to reports of sexual assault, stalking, and dating or domestic violence, and to publish policies and procedures related to the way these reports are handled. The University has designated the Title IX Coordinator (Jennifer Raup, Elwell Hall, ORL, 570-389-4808, [email protected] or [email protected]), to coordinate the University's compliance with Title IX and VAWA and to respond to reports of violations. The University has directed the Police Department to coordinate the University's compliance with the VAWA-related Clery reporting requirements. Additionally, inquiries concerning Title IX and its implementing regulation can be made to the U.S. Department of Education, Office of Civil Rights, Region III, The Wanamaker Building, 100 Penn Square East – Suite 505, Philadelphia, PA 19107; Phone: (215) 656-6010; Fax: (215) 656-6020.

About Commonwealth University of PA

The Power of ThreeBloomsburg, Lock Haven and Mansfield universities have joined forces to boldly transform higher education in our region and beyond. While we are uniting as Commonwealth University of Pennsylvania, you can expect a college experience that is anything but common.

We're Honoring our History by preserving the founding principles of each campus and continuing our vibrant on-campus student experience, serving as pillars of our communities, supporting students and our neighbors alike.

We're Investing in Today by answering the greatest challenges facing higher education: accessibility, cost, quality, and relevance through the combined strength of our storied institutions.

We're Building a Powerful Tomorrow by boldly changing the trajectory of public education to position ourselves for growth, increased access, and to meet economic and workforce development needs in our region, across Pennsylvania and beyond.

Quick Link https: // jobs.lhup.edu/postings/6272

Posting Specific Questions

Required fields are indicated with an asterisk ().

What is the highest level of education you have completed?

GED/High School Diploma

Associate's Degree

Bachelor's Degree

Master's Degree

Do you have a bachelor's degree in accounting, finance or other relevant discipline?

Yes

No

How many years of professional work experience do you have in accounting and/or budgeting?

Less than 3 years

3-4 years

5 years or more

Do you have working knowledge of Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB)?

Yes

No

Do you have working knowledge of PASSHE policies and financial procedures, and university accounting and budget policies, procedures, and methodologies?

Yes

No

Can you perform the essential duties of this position with or without accommodations?

Yes

No

Applicant Documents

Required Documents

Resume

Cover Letter

Optional Documents

Reference Letters