Medical Services Assistant (Multiple Positions)

Rutgers University
June 14, 2023
Contact:N/A
Offerd Salary:Salary 23.
Location:N/A
Working address:N/A
Contract Type:Other
Working Time:Full time
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Ref info:N/A
Position Details

Position Information

Recruitment/Posting Title Medical Services Assistant (Multiple Positions)

Job Category Staff & Executive - Healthcare - Medical and Patient Services Department RHG-RWJ Neurosurgery Clinic Overview

New Jersey's academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.

Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.

Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates.

Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.

Posting Summary

Rutgers, The State University of New Jersey is seeking a Medical Services Assistant for the Neurosurgery Department within Robert Wood Johnson Medical School.

The Medical Assistant performs administrative and clerical tasks as assigned to support effective and efficient office operations. This position aids physicians in the examination and treatment of patients.

Among the key duties of this position are the following:

  • Implements patient experience techniques in all patient interactions, in- person, telephone, and telehealth visits.
  • Advises patients regarding preparation of necessary forms, counsels patients regarding paperwork requirements.
  • Obtains pre-certification and /or prior authorization from insurance companies for patient management as assigned, including surgical authorizations.
  • Handles physician and professional staff EMR and other correspondence to physicians, patients, and other providers.
  • Complete scheduling process for surgeries, including but not limited to booking surgical case, notifying representatives, supplying codes provided by physician and departmental billing coder, scheduling PAT and COVID appointments as well as associated preoperative radiological studies.
  • Coordinate preoperative bloodwork and clearances with patient care team physicians.
  • Communicate any barriers to this process with the physician and APP team in a timely manner.
  • Position Status Full Time Hours Per Week Daily Work Shift Day Work Arrangement FLSA Nonexempt Grade 1750 Position Salary Annual Minimum Salary 23.280 Annual Mid Range Salary 23.780 Annual Maximum Salary 24.490 Standard Hours 40.00 Union Description Teamsters, Local 97 Payroll Designation PeopleSoft Benefits

    Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to https:// uhr.rutgers.edu/benefits/benefits-overview. Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https: // finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health- insurance.

    Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility PERS

    Qualifications

    Minimum Education and Experience

  • At least one (1) year of relevant experience, preferably in a medical office setting.
  • Certifications/Licenses

  • Meets the New Jersey Board of Medical Examiners definition of a “Certified Medical Assistant” as outlined in NJAC 13:35-6.4(a)2.
  • Required Knowledge, Skills, and Abilities

  • Knowledge of medical terminology.
  • Ability to travel to “off-site” practices to provide coverage, as needed.
  • Function in a team environment.
  • Preferred Qualifications

  • Bilingual skills (English/Spanish).
  • Completion of medical interpreter training course.
  • Equipment Utilized Physical Demands and Work Environment

  • PHYSICAL DEMANDS: Position requires standing 2/3 of the time, walking 2/3 of the time, requires sitting 2/3 of the time use of the hands to finger, handle or feel 2/3 of the time, reaching with hands and arms over 1 /3 of the time, stooping, kneeling, crouch or crawl under I /3 of the time, talk to hear over 2/3 of the time. Position requires lifting I /3 of the time up to IO pounds, and under I /3 of the time up to 25 pounds. • Moderate noise environment with some exposure (less than I /3 of the time) to blood-borne pathogens requiring the use of personal protective equipment; some potential exposure (less than 1/3 of the time) to hazardous waste.

  • WORK ENVIRONMENT: Open office environment. Moderate noise and foot traffic

  • Special Conditions

    Posting Details

    Posting Number 23ST0535

    Posting Open Date Special Instructions to Applicants

  • All applicants will be required to upload a recent copy of their license/certification.
  • Regional Campus Rutgers Biomedical and Health Sciences (RBHS) Home Location Campus Downtown New Brunswick City New Brunswick State NJ Location Details

    Pre-employment Screenings

    All offers of employment are contingent upon successful completion of all pre- employment screenings.

    Immunization Requirements

    Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees, Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster upon eligibility and upload proof of same. Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

    Affirmative Action/Equal Employment Opportunity Statement

    It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: https:// uhr.rutgers.edu/non- discrimination-statement

    Supplemental Questions

    Required fields are indicated with an asterisk ().

  • Do you meet the New Jersey Board of Medical Examiners definition of a “certified medical assistant” as outlined in NJAC 13:35-6.4(a)2?
  • Yes
  • No
  • Do you have knowledge of medical terminology?
  • Yes
  • No
  • Do you have at least one (1) year of relevant experience, preferably in a medical office setting?
  • Yes
  • No
  • Are you Bilingual in English/Spanish?
  • Yes
  • No
  • Applicant Documents

    Required Documents

  • Resume/CV
  • Certifications/Licenses
  • Optional Documents

  • Cover Letter/Letter of Application
  • From this employer

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