Medical Records Transcriptionist

Texas A&M University

United States

November 11, 2021


Job Title

Medical Records Transcriptionist


Texas A&M University


Vet Med-Teaching Hospital

Proposed Minimum Salary


Job Location

College Station, Texas

Job Type


Job Description

Our Commitment

Texas A &M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability. Diverse perspectives, talents, and identities are vital to accomplishing our mission and living our core values .

Who we are

The Veterinary Medical Teaching Hospital (VMTH) includes the Small Animal Hospital https:// and the Large Animal Hospital https://, both of which are dedicated to the total well-being and care of a pet throughout its lifetime. We work with great people, great clinicians, and great educators with a passion for animals and educating others that allows us to provide total care for animal patients while helping to train the next generation of veterinarians at the only veterinary teaching hospital in the state of Texas!

What we want

The Medical Records Transcriptionist is responsible for technical clerical work within the Medical Records department of the Veterinary Medical Teaching Hospital. The Medical Records Transcriptionist serves as liaison between medical facilities, doctors, students, staff, and clients. The selected candidate will subscribe to and support our commitment to Inclusion, Diversity, Equity and Accountability (IDEA) as stated above. If the description sounds interesting to you, we invite you to apply to be considered for this opportunity.

What you need to know

Essential Personnel - This position is considered essential when the University declares an emergency, campus closure, class cancellations, etc., and are therefore required to report to work and remain on duty unless or until relieved by their direct supervisor.

Cover Letter/Resume': A cover letter and resume' are strongly recommended. You may upload these on the application under CV/Resume.

COVID-19 information: Texas A &M University monitors local, state and federally mandated health guidelines to keep students, employees, prospective employees, and visitors as safe as possible. For the latest information regarding Texas A&M's COVID-19 response, please visit the University's COVID-19 website . For COVID-19 employment-related information, please visit the Division of Human Resources and Organizational Effectiveness' COVID-19 website .

Required Education and Experience:

  • High school graduation or any equivalent combination of education and experience
  • One year of related experience in medical transcribing
  • Required Knowledge, Skills, and Abilities:

  • Ability to multi-task and work cooperatively with others
  • Microsoft Word proficient
  • Other Requirements or Other Factors:

  • Persons in this position are considered essential when the University declares an emergency, campus closure, class cancellations, etc., and are therefore required to report to work and remain on duty unless/until relieved by the direct supervisor
  • Ability to work around animals, hay or dust
  • Preferred Experience:

  • Specialized training in medical terminology
  • Preferred Knowledge, Skills, and Abilities:

  • Bilingual in Spanish and/or Sign Language
  • Responsibilities:

  • Radiology films, MRL'S Scans, and Ultrasounds - Receives all images from RDVM's and clients, uploads them into PACS, informs appropriate clinicians that the images have been received and have been uploaded int the PACS system. Receives requests for images, obtains the appropriate release, downloads images to a CD/DVD, and mails to the requestor or emails to the appropriate email address provided by requester. Follows up with client or RDVM to assure quality and ability to view images and make any appropriate changes.

  • Medical records email and VMIS fax log - Retrieves and reviews all emails and faxes, downloads all records and lab results, converts to PDF, and attaches to corresponding case in VMIS. Forwards all records, lab results and communications to the appropriate person and service. Places all communications into the corresponding case in VMIS. Reviews all failed delivery notices, contacts recipient, updates account accordingly, and resends if necessary. Reviews all Medical Records requests and insurance requests, acquires necessary release, places communication on appropriate VMIS case, and fulfills requests. Phone - Assists in answering and completing all phone requests from in house clinicians and clients. Refers veterinarians.

  • Phone - Assists in answering and completing all phone requests from in house clinicians and clients. Refers veterinarians.

  • Assist doctors, students, and staff - Uses office machines to fax, mail, and send/ find referring vet info not available on VMIS. Delivers records to pharmacy and doctors/departments. Searches diagnoses for doctors/students. Pulls records that apply (some in storage) in a timely manner. Assists with ownership changes, duplicate accounts, and case numbers. Changes address information, if necessary.

  • Record scanner - Pulls designated medical records and prepares them for scanning by removing all staples, paper clips, clips and makes sure all folded pages are unfolded. Edits all scanned records and releases case numbers into VMIS.

  • Pick up discharged records from admission desk - Puts records in numerical order, stamps date received, removes visits from discharge screen, and makes a tape of the case numbers for manual backup of any missing visits. Performs other duties as assigned.

  • Instructions to Applicants: Applications received by Texas A &M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

    All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

    Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.