MBChB Admissions Administrator

University of Glassgow
February 07, 2023
Offerd Salary:£23,715 - £27,929
Working address:N/A
Contract Type:Open-ended
Working Time:Full time
Working type:N/A
Ref info:N/A
MBChB Admissions Administrator

Job Purpose

The post holder will provide high-level, effective, efficient and consistent administrative support within the Undergraduate Medicine Admissions Team at the University of Glasgow.

Main Duties and Responsibilities

1. Provide appropriate, accurate and sensitive advice and guidance to prospective, current and unsuccessful applicants in accordance with MBChB entry requirements.

2. Co-ordinate MBChB applicant interviews, to provide an efficient and positive interviewee/interviewer experience, including maintaining the interviewer database, booking and preparing interview rooms, collation of paperwork and problem-solving issues that may arise for interviewers or interviewees on the day.

3. Assist in the accurate and timely processing of UCAS applications to MBChB in accordance with standard or adjusted entry requirements as appropriate, to enable the School to recruit eligible and suitable candidates.

4. Work closely with the UG Medical School Admissions Group to monitor the admissions process to ensure agreed deadlines and targets are met, including analysis and monitoring of applicant data.

5. Assist the UG Medical School Manager and Deputy Manager in preparing accurate data for Freedom of Information responses within required timescales.

6. Take an active role in the co-ordination and administration of a range of MBChB recruitment-related events. Attend recruitment events as a welcoming and knowledgeable UG Medical School representative.

7. Work closely with the UG Medical School Manager and Deputy Manager to ensure that successful candidates have met the legal, occupational health and other requirements to commence MBChB studies.

8. Work closely with the UG Medical School Manager and Deputy Manager to ensure that students from partner institutions are transferred in line with institutional agreements.

9. Maintain the MBChB Admissions webpages to ensure that information is accurate and up to date.

10. Clerk and support the MBChB Admissions Committee, which normally meets twice each academic session.

11. Support the MBChB Admissions Operations Group, which normally meets monthly through the academic session, providing current data to allow decision making around intake targets.

12. Work closely with the UG Medical School Manager and Deputy Manager to prepare and co-ordinate Undergraduate Medicine's three Open Days and one Offer Holders' Day each year, including liaison with University and NHS staff and student volunteers.

13. Assist with the on the day administration for the MBChB annual cycle of clinical assessment (OSCEs) as required.

14. Any other reasonable duties as requested by the Undergraduate Medical School Manager or Deputy Manager.



A1 Ability to demonstrate the competencies required to undertake the duties associated with this level of post having acquired the necessary knowledge and skills through personal development and progression in a similar role(s) Or Scottish Credit and Qualification Framework level 7 (SVQ level 3, HNC) or equivalent, and experience of professional development in a similar role.


B1 Knowledge of the Glasgow MBChB programme

B2 Knowledge of the higher education admissions cycle

B3 Awareness of the entry requirements and professional expectations for undergraduate medical students.

B4 Awareness of GDPR legislation

B5 Awareness of Freedom of Information legislation

B6 Knowledge of University Business Systems including Bi-Query and QlikView

B7 Educated to degree level.



C1 Excellent oral and written communication skills, including tact, diplomacy and discretion

C2 Highly proficient in the use of MS Excel and MS Office

C3 Outstanding interpersonal skills with confidence to provide excellent customer service

C4 Ability to plan and prioritise own workload effectively demonstrating a proactive approach to problem solving

C5 A proven ability to build and maintain good working relationships with colleagues.

C6 Proven ability to work autonomously as well as part of a team.

C7 Accuracy with attention to detail

C8 Excellent time management skills and the ability to multi-task on several projects concurrently 4

C9 A proven ability to apply skills and experience to provide appropriate guidance, escalating where appropriate.



E1 Significant experience of working in a busy office environment

E2 Experience of overseeing the work of a small team

E3 Significant experience of working with and manipulating large datasets

E4 Experience of managing workload to ensure that weekly, monthly and annual timelines are met

E5 Experience of processing confidential information

E6 Experience of responding to requests for personal information within a GDPR framework.


F1 Experience of working in the higher education sector

F2 Experience of the higher education admissions cycle

F3 Experience of committee support

F4 Experience of using MyCampus

F5 Experience of web editing software T4

Terms and Conditions

Salary will be Grade 5, £23,715 - £27,929 per annum.

This post is full time and open ended.

As part of Team UofG you will be a member of a world changing, inclusive community, which values ambition, excellence, integrity and curiosity.

As a valued member of our team, you can expect:

1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.

2 An excellent employment package with generous terms and conditions including 41 days of leave for full time staff, pension - pensions handbook https: // www. gla.ac.uk/myglasgow/payandpensions/pensions/, benefits and discount packages.

3 A flexible approach to working.

4 A commitment to support your health and wellbeing, including a free 6-month UofG Sport membership for all new staff joining the University https: // www. gla.ac.uk/myglasgow/staff/healthwellbeing/.

We believe that we can only reach our full potential through the talents of all. Equality, diversity and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University. Read more on how the University promotes and embeds all aspects of equality and diversity within our community https: // www. gla.ac.uk/myglasgow/humanresources/equalitydiversity/.

We endorse the principles of Athena Swan https: // www. gla.ac.uk/myglasgow/humanresources/equalitydiversity/athenaswan/ and hold bronze, silver and gold awards across the University.

We are investing in our organisation, and we will invest in you too. Please visit our website https: // www. gla.ac.uk/explore/jobs/ for more information.

Vacancy Ref : 107448 Close Date : 07-Feb-2023 23:45

From this employer

Recent blogs

Recent news