MavTemp Administrative Assistant - Temp Pool - (S04514P)

MavTemp Administrative Assistant - Temp Pool - (S04514P) Bookmark this Posting Print Preview Apply for this Job Posting Details

Position Information

Posting Number S04514P

Position Title MavTemp Administrative Assistant - Temp Pool - (S04514P) Department Talent, Culture, & Inclusion Location Arlington Job Family Administrative Support Position Status Temporary Work Hours Standard Work Schedule

Monday – Friday (depending on assignment)

Open to External and Internal FLSA Salary Salary is commensurate based on experience. Duration Job terminates Pay Basis Bi-weekly Benefits Eligible No Job Summary

ABOUT MAVTEMP Are you new to the DFW area? Have you recently become unemployed? Are you looking for a change? Have you considered temporary employment?

Working for MavTemp provides the opportunity to gain campus experience and work in interesting and varied environments. You can showcase your talents, education, and skills while exploring campus job opportunities to potentially move into regular full-time employment. If you want to gain the experience of working for UTA then MavTemp is a great place to start!

As a unit of the Office of Talent, Culture, and Inclusion, the MavTemp program provides temporary staffing services to departments across campus. While the need for specific skill sets varies depending on the assignment needed at a given time, MavTemp seeks to maintain a diverse pool of candidates who possess a variety of different types of knowledge, skills, and experience.

JOB SUMMARY

The MavTemp Administrative Assistant will provide support to a department's routine business or academic activities. The position will be responsible for a variety of administrative duties in order to provide support to our managers and employees, assisting in daily office needs and performing a wide variety of general administrative activities.

This assignment is temporary/casual and may not exceed 4 months. This is not a benefits eligible position.

Essential Duties and Responsibilities

Provide administrative support and clerical duties including reception, travel, expenses, reimbursements, inventory functions, basic calculations, data entry, maintaining file systems, accessing databases and systems, collecting, and compiling records, and a variety of other administrative duties as needed.

Scheduling meetings, taking meeting minutes, and maintaining calendars, checking, and answering emails

Assisting with record keeping, timekeeping, writing correspondence and form letters

Answering telephone calls, routes calls and visitors, makes appointments, and answers routine questions from students, faculty, staff, and administration inside and outside of the department or business unit.

Perform other duties assigned

Required Qualifications

High School Diploma

Two (2) to Five (5) years of experience providing secretarial, clerical, or administrative support or equivalent work experience.

Experience using Microsoft Office (Word, Excel, Outlook, PowerPoint, etc.) and PDF

Professional and personal experience working in a diverse office or work setting

Experience and proficiency using personal computers and standard office equipment

Preferred Qualifications

Five (5) years of administrative, secretarial, and clerical experience

Prior administrative experience at UTA and familiarity with UTA systems and processes

Bachelor's Degree

Knowledge, skills and abilities:

Independent judgement, initiative, and ability to make decisions relative to office operations.

Sound judgment, tact, diplomacy, and discretion required in all matters.

Advanced knowledge of business processes and systems.

Excellent interpersonal skills and customer service.

Working Conditions

Work in standard office conditions. Repetitive use of a keyboard at a workstation. Light work occasionally exerts force to move objects.

Special Conditions for Eligibility Working Title EEO Statement

UTA is an Equal Opportunity/Affirmative Action institution. Minorities, women, veterans and persons with disabilities are encouraged to apply. Additionally, the University prohibits discrimination in employment on the basis of sexual orientation. A criminal background check will be conducted on finalists. The UTA is a tobacco free campus.

Posting Detail Information

Number of Vacancies 10

Desired Start Date Open Date Review Start Date Open Until Filled Minimum Number of References Required 3 Maximum Number of References Accepted Special Instructions to Applicants

Requirement Questions

Required fields are indicated with an asterisk ().

How many years of experience do you have in administrative support?

None/less than 5 years

5 to 6 years

7 to 8 years

9 years or more

How many years of experience do you have in Microsoft Excel?

None/less than 1 year

1 to 2 years

3 to 4 years

5 years or more

What is your skill level using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc)? (Proficient is the highest skill level)

No skills/Basic

Intermediate

Advanced

Proficient

Documents Needed To Apply

Required Documents

Resume or CV

Optional Documents

Cover/Interest Letter