Materials Clerk

Posting Details

Posting Details

Posting Number S10898P

Working Title Materials Clerk Department FMD-Svcs-Warehouse About the University of Georgia

Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (https: // www. uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department

The UGA Facilities Management Division is the largest of 7 divisions reporting to the Vice President for Finance and Administration. The exceptional staff of over 800 personnel manage, operate, and maintain campus landscapes, buildings, and infrastructure to promote the long-term sustainability of the University of Georgia.

College/Unit/Department website fmd.uga.edu Posting Type External Retirement Plan TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information

Monday-Friday 7:30 a.m.-4:30 p.m. Some nights and/or weekend work may be required to meet the needs of the department

Advertised Salary $33,000 Posting Date 08/22/2023 Open until filled Yes Closing Date Proposed Starting Date 09/18/2023 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).

Position Information

Classification Title Facility Operations Paraprofessional/Professional

FLSA Non-Exempt FTE 1.00 Minimum Qualifications

Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications

Inventory, computer and customer service experience.

Position Summary

This individual is responsible for operating the warehouse customer counter, ensuring warehouse stock is replenished using UGA purchasing guidelines, monitoring min/max stock levels, prepare re-order reports and inventory counts daily, and input inventory count data into AiM and other inventory management software programs. This employee will ensure that customer material orders are properly staged for pick-up, data for inventory counts are entered into the inventory management system, and customers and vendors are notified about their supply orders. This incumbent is responsible for delivery of supplies and materials to our Virtual Warehouse at the Grounds Department. Provide customer service at our Grounds Department, conduct quarterly inventory cycle counts, receive and enter inventory orders from FMD warehouse to Grounds Department warehouse. This individual may provide assistance to other FMD Warehouse personnel as a back-up to load/off-load material and supplies as necessary. This employee may be called to work for campus emergency to assist FMD or campus emergency response operations as necessary.

Knowledge, Skills, Abilities and/or Competencies

Strong computer, technical operations, and report manipulation knowledge and skills.

Knowledge of inventory and business practices, university properties and equipment, and basic accounting principles.

Ability to create and interpret data on spreadsheets and reports, and send/receive emails and other communications.

Ability to obtain information and analyze data from work orders, inventory manifests, emails, and reports.

Ability to work collaboratively with others.

Physical Demands

Lift up to 50 pounds.

Sit, walk, bend, lift, twist, reach, squat, stretch, and work with hands above/below head.

Work on a computer up to 8 hours per day.

Driving as needed to perform job duties.

Is driving a responsibility of this position? Yes Is this a Position of Trust? No Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) No Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Provide customer service at the Warehouse Customer Counter.

Conduct inventory counts.

Receive and enter inventory orders from FMD and campus customers via telephone/computer/email/in-person communications.

Stage material orders for customer pick-up and provide counter release documents.

Percentage of time 60 Duties/Responsibilities

Responsible for replenishing stock items.

Creates inventory reconciliation reports.

Communicate with customers/vendors on material order status.

Provide re-order reports.

Percentage of time 20 Duties/Responsibilities

Work with FMD and campus stakeholders on large quantities of warehouse stock items needed for work orders or renovation jobs.

Assist off-load of warehouse delivery as needed as back-up to Material Handlers.

Percentage of time 10 Duties/Responsibilities

Maintain shop order and cleanliness and perform work by the supervisor.

Percentage of time 10

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Jennifer Futter Recruitment Contact Email [email protected] Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk ().

Applicant Documents

Required Documents

Resume/CV

Optional Documents

Cover Letter