Management & Office Assistant (0.6 FTE)

Management & Office Assistant (0.6 FTE)

Position

Non academic staff (supporting staff)

Irène Curie Fellowship

No

Department(s)

Applied Physics and Science Education

FTE

0,6

Date off

30/11/2023

Reference number

V34.7049

Job description

You will work at the research group Science and Technology of Nuclear Fusion (FUSION) in the faculty of applied physics and science education (APSE). With 4 tenured scientists, 2 part-time professors, around 15 PhD and postdocs and 2 supporting staff members, the Fusion group is a vibrant research group in the field of nuclear fusion, who's members also share a passion for working with students. Through their research and student projects, they have a strong international network. They work in close collaboration with the national center for fusion research DIFFER and a variety of research groups at the university.

The TU/e highlights a unique 2-year MSc program on nuclear fusion, which takes in about 30 students per year. The Fusion group is deeply involved in this educational program. Both the research and the education program span the width of fusion research: from physics to engineering and socio-economics.

As a result of a retirement, the FUSION group is looking for an enthusiastic, accurate and proactive Management / Office Assistant, to work in close collaboration with another management assistant.

Responsibilities

As a Management / Office Assistant you provide secretarial and administrative support for the staff members of the research group, enabling them to focus on their core activities. Your responsibilities include but are not limited to:

Organizing different types of meetings and events, like PhD defences, colloquia, conferences, etc.

Taking care of the group's administrative systems, procedures and tasks, regarding students and PhDs, personnel and visitors.

Drawing up and managing the administrative aspects of projects and assisting collecting relevant information for group and project progress reports.

Monitoring progress and efficiency within the research group and / or project teams by coordinating, monitoring agreements, creating documentation (and documentation systems), progress checks, etc.

Communication within the group and keeping the webpage up to date.

Organizing social events like group activities, anniversaries and farewells.

Supporting the staff on all levels, like travel arrangements, managing agenda's etc.

Job requirements

Secretarial and / or administrative training, at least at MBO level.

Several years of experience in a similar function, preferably in a similar working environment.

Excellent communication skills in written and spoken English, Dutch is an advantage.

Microsoft Office skills and willingness to learn other applications.

Organization skills and ability to set priorities.

Proactive, service-oriented and flexible personality.

If you are concerned that you don't meet all the requirements sufficiently, but the job does excite you, then be sure to respond, we would love to look at your profile.

Conditions of employment

An exciting part-time position (0,6 fte) within an international yet personal university. You are right in the middle of the students, on a green campus within walking distance of the central station. Besides beautiful architecture, you will find varied workplaces and excellent sports facilities. We also offer you:

A monthly salary of minimum €2.618,- to maximum €3.636,- for full-time employment, depending on your knowledge and experience (scale 6 or 7 collective labour agreement for Dutch Universities).

A one year contract , with the prospect of a permanent position.

In addition to vacation pay, a structural end-of-year bonus of 8.3%.

A favorable arrangement for more holidays or a sabbatical.

A selection model for additional fringe benefits.

Working hours in consultation for an optimal work-life balance.

Scope for your talent with advancement prospects and excellent development opportunities such as mentoring, workshops and coaching.

Partially paid parental leave and reimbursement for commuting expenses, working from home and internet.

A generous employer contribution to the favorable ABP pension plan.

Here you can discover even more information about our conditions of employment. Build on your career at TU/e!

Contract at Euflex is a possibility.

Information and application

About TU/e

TU/e is a leading international university that educates engineers of the future and pushes the boundaries of science and technology for a better world. An international community of close to 7,000 employees and 13,000 students work and study on the vibrant and inspiring campus.

More information

Do you recognize yourself in this profile and would you like to have more information about the position, please contact the hiring manager: prof.dr. Roger Jaspers, group chair of the Fusion group, r.j.e.jaspersattue.nl.

For questions about the application process or the conditions of employment, please contact Samantha Chabot., HR Advisor, s.chabotattue.nl or +31 40 247 8139

Are you inspired and would like to know more about working at TU/e? Please visit our career page.

Application

If you are interested, please use the ‘apply' button to send us your CV and letter of application with your motivation and a description of your qualifications.

Screening of candidates begins as soon as applications are received and continues until the position is filled. Where applicable, internal candidates will be given priority over external candidates where they are equally suitable. We look forward to receiving your application!