Mail Services Clerk

Gonzaga University
September 23, 2023
Offerd Salary:Negotiation
Working address:N/A
Contract Type:Open-ended
Working Time:Full time
Working type:N/A
Ref info:N/A
Posting Details

First Section

Who We Are

At Gonzaga we don't just state our mission. We live it every day as a Catholic, Jesuit, and humanistic University. It is the reason we exist and the foundation for our purpose: educating students for lives of leadership and service. From students to faculty and staff members, everyone here knows what we stand for – and they know how valuable our mission is to the success of our institution.

Our diverse selection of benefits is part of Gonzaga's commitment to care for and meet the needs of our employees and their families. The University provides full-time employees in their first year: a PPO Medical plan administered by Premera Blue Cross, employer-paid dental programs through Delta Dental, vision coverage through VSP, employer-paid Life Insurance, and optional employee-paid Life Insurance through Lincoln Financial, TIAA 403(b) Retirement plan including free onsite financial planning and advising, Employee Assistance Program through Supportlinc, Zagfit Wellness program with access to GU's onsite fitness center and Spokane Transit Authority (STA) bus passes. Additionally, full-time (40 hours per week) staff employees accrue 4 hours of sick time per pay period (pro-rated for less than 40 hours/week), vacation time starting at 5 hours per pay period (pro-rated for less than 40 hours/week) and 17 paid holidays. Additional benefits such as Long Term Disability and Tuition Waivers are available after the first year of employment.

For more information, click here.

Position Title Mail Services Clerk Posting Number S2103P Department Mail Services Work Schedule

Non-Exempt: Standard hours are 8AM – 5PM; Incumbent may work non-standard hours as needed.

Employment Status Regular Temporary or Fixed-Term Assignment End Date Hours per Week 40 Months per Year 10 Job Purpose

​To provide mail and parcel processing, distribution, and customer service for University departments, faculty, staff and students.

Target Salary (Annualized 12 months, 40 hours/week) Minimum Salary (Annualized 12 months, 40 hours/week) 37380 Salary Midpoint (Annualized 12 months, 40 hours/week) 43977 Maximum Salary (Annualized 12 months, 40 hours/week) 50573

Essential Functions

Essential Function Category Title Complete mail distribution and delivery

% of time for section 60% Function Details

  • Receive and sort incoming and outgoing mail/packages for distribution and shipment.
  • Provide on campus pickup and delivery of mail to departments and student pickup and delivery at mail services location.
  • Use tracking software to ensure tracking of all packages/mail and in lockers.
  • Receive USPS, UPS and FedEx shipments at mail center.
  • Operate Pitney Bowes postage meter and scale for processing outgoing mail.
  • Delivery of mail a variety of ways including via Mail Services Vehicles
  • Be cautious of students and community members all around campus while delivering.
  • Ensure mail discounts when available utilizing software for comparison.
  • Research and readdress return mail to include forwarding.
  • Responsible for inventory of supplies.
  • Essential Function Category Title Customer Service

    % of time for section 10% Function Details

  • Provide customers with excellent customer service while handling many questions/concerns and/or issues related to the mailing process.
  • Maintain a professional demeanor and understanding and caring attitude.
  • Knowledge of postal regulations required.
  • Essential Function Category Title Operate Mail Services vehicles

    % of time for section 10% Function Details

  • Safely operate Gonzaga University Mail Services vehicles.
  • Be sure vehicles are maintained and operating correctly.​
  • Essential Function Category Title Sales of postage and supplies

    % of time for section 10% Function Details

  • Provide customers with options for postage, shipping costs utilizing zip code research and service provider comparison.
  • Prepare outgoing mail/shipments with use of computer-based shipping software systems and corresponding transportation manuals.
  • Serve as cashier, reconciling daily transactions.
  • Other Functions

    Other Functions

  • May be called upon to assist other Auxiliary Enterprise functions as required.

  • Other tasks as requested by the Department

  • University Competencies

    University Work Values

    Promoting Excellence in Academic Endeavors and Professional Practice

    • Fostering intellectual depth, competence, reflection, and creativity in pursuing exemplary, rather than satisfactory, outcomes

    Sharing Responsibility for Mission Identity and Leadership

    • Making a personal commitment to learn about Gonzaga's mission, discovering ways to contribute individually and collaboratively to our distinctive learning and research community

    Affirming a Commitment to Human Dignity

    • Engaging one another with profound respect, professionalism, and cura personalis while supporting one another's continued learning, development, and maximizing of potential

    Advancing a Culture of Inclusiveness

    • Developing cultural fluencies and global awarenesses, and practicing habits that enable us to value, recruit, and support community members from historically underrepresented backgrounds

    Caring for Our Common Home and Integral Ecology

    • Growing ecological awareness of and respect for the interconnectedness of human and non-human life, and the need to develop and practice habits that are mutually beneficial to all life

    Cultivating Individual and Community Accountability

    • Demonstrating mutual commitment to our shared project by holding ourselves and others responsible for actions, expecting appropriate behavior, and aligning activities with ethical and professional standards

    Qualifications/Knowledge Required/Years Experience Required

    Degree Required HS diploma or GED

    Certifications and/or Licensures required


    Knowledge Required Early career, knowledge may be from education and/or some experience Years Experience Required 1-2.99 years Minimum Qualifications

  • Ability to maintain confidentiality
  • Valid driver's license with good driving record
  • Ability to pass a pre-employment physical
  • Desired Qualifications

  • Experience with postage equipment
  • Experience with Word, Excel, Windows and tracking software
  • Physical / Environmental Qualifications

  • Wrist and hand movement related to computer work
  • Bend, stoop, kneel, stretch and reach
  • Able to lift up to 50 lbs. regularly
  • Physical strength in back, arms and legs to be able to perform tasks related to job functions including walking, standing, sitting, bending, twisting, and reaching
  • Posting Detail Information

    Open Date 08/23/2023

    Close Date Open Until Filled Yes Application Review Begins On Special Instructions to Applicants EEO Statement

    Gonzaga University is a Jesuit, Catholic, humanistic institution, and is therefore interested in candidates who will contribute to its distinctive mission. Gonzaga University is a committed EEO/AA employer and diversity candidates are encouraged to apply. All qualified applicants will receive consideration for employment without regard to their disability status and/or protected veteran status. Applicants with disabilities needing reasonable accommodations to complete the application or hiring process should contact Human Resources (509) 313-5996.

    Clery Statement

    Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics

    The safety of all members of the campus community is of vital concern to Gonzaga University. Information regarding crime prevention advice, the law enforcement authority of Campus Security, policies concerning the reporting of any crimes which occurred on the campus (and other specified locations), other security and safety-related policies, as well as the crime statistics for the most recent 3-year period may be found in the Campus Safety and Security Guide and Annual Fire Safety Report. The Gonzaga-In-Florence Safety & Security Guide is also available.

    A copy of the report can be found online at www. A paper copy of the Campus Safety & Security Guide and Annual Fire Safety Report or the Gonzaga-In-Florence Safety & Security Guide may be obtained by contacting the Student Development Office on main campus, College Hall 120. The Florence Guide may also be obtained on the Florence campus in room 105.

    Posting Supplemental Questions

    Required fields are indicated with an asterisk ().

  • Do you have a high school diploma or GED equivalent?
  • Yes
  • No
  • Do you have a valid driver's license with good driving record?
  • Yes
  • No
  • How do you demonstrate your commitment to diversity and inclusion in your work?
  • (Open Ended Question)

    Applicant Documents

    Required Documents

  • Resume
  • Optional Documents

  • Cover Letter
  • From this employer

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