Library Assistant II - Special Collections

Sam Houston State University
June 12, 2023
Offerd Salary:Negotiation
Working address:N/A
Contract Type:Open-ended
Working Time:Full time
Working type:N/A
Ref info:N/A
Library Assistant II - Special Collections Bookmark this Posting Print Preview Apply for this Job Posting Details

Posting Information

This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.

Requisition 202300171S

Title Library Assistant II - Special Collections FLSA status Non-Exempt Hiring Salary

This position is a pay grade 2. Please see Pay Grade Table at: https: // pa-

Occupational Category Clerical Department Newton Gresham Library Division Division of Academic Affairs Open Date 05/12/2023 Open Until Filled Yes Educational and Experience Requirement

Associate degree or sixty college hours required. Library experience would be helpful. Additional experience may be considered in lieu of education.

Nature & Purpose of Position

Lead metadata entry position for Special Collections projects that have been digitized by the SHSU Digital Initiatives Department using Dublin CORE metadata schema. Provides support to Special Collections Librarian and Special Collections Associate in reference services for the department. Daily job duties consist primarily of metadata entry for digital projects, processing and description of archival materials, reading room and collections supervision, and working with the researching public.

Primary Responsibilities

  • Creates and describes digital objects/collections for ContentDM (Digital Management Collection Software)
  • Assists with creating finding aids of archival materials according to archival best practices and metadata standards and uploads these finding aids to Archive Space
  • Organizes and arranges manuscript collections physically and enters detailed metadata for online finding aids and digitized items
  • Assists with ongoing scanning projects by providing collection information and pertinent insight to digitization personnel
  • Assists in the selection of Special Collections materials to be digitized
  • Works with the Special Collections Librarian to sort, organize and provide access to collections located in SHSU Special Collections
  • Assists county records patron with remote and in-person research inquires
  • Assists with students, faculty, staff, and other library patrons in locating and interpreting library resources in the SHSU Special Collections
  • Enforces the policies and procedures of SHSU Special Collections
  • Performs routine preservation of materials under supervision of the Special Collections Librarian
  • Book and manuscript preservation and repair
  • Organizes and label folders and boxed according to appropriate archival protocol
  • Assists in planning and installing exhibits
  • Assists with supervision of student assistant(s)
  • Performs other duties as assigned
  • Other Specifications

    Position spends 75% of time in detailed preservation, processing and description of archival materials and 25% of time in working with the researching public. Normally will be involved in routine contacts with faculty, staff, students, and other patrons and some important contacts with other universities. Ability to deal effectively in contacts with people is necessary. Working conditions are normally in a semi-private or general working area of the library with little or no disagreeable conditions. Ability to operate general office machines and familiarity with Windows type computer applications is needed. Must be able to lift and carry up to 50 pound boxes; load and push book trucks; and shelve books. May require the ability to type.

    Work schedules are generally 8 a.m. – 5 p.m. However, work schedules may vary according to library needs which include evening work and weekends. Some positions are scheduled exclusively for evening and weekend work.

    Up to 20% of this position, over the fiscal year during off-peak periods, may be performed remotely as determined by the supervisor.

    Full Time Part Time Full Time Position Number Quicklink https: //

    EEO Statement

    EEO Statement

    Sam Houston State University is an Equal Employment Opportunity/Affirmative Action Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, religion, sex, national origin, age, veteran status, disability status, sexual orientation, pregnancy, or gender identity or expression. Sam Houston State University is an “at will” employer. Employees with a contract will have additional terms and conditions. Security sensitive positions at SHSU require background checks in accordance with Education Code § 51.215.

    Annual Security and Fire Safety Report

    Applicant Documents

    Required Documents

  • Resume
  • Optional Documents

  • Cover Letter
  • Screening Questions

    Required fields are indicated with an asterisk ().

  • What is your highest level of education?
  • High School/GED
  • At least 30 undergraduate credit hours, but have not obtained an Associates degree
  • Associates degree
  • At least 90 undergraduate credit hours, but have not obtained a Bachelors degree
  • Bachelors degree
  • At least 18 graduate credit hours, but have not obtained a Masters degree
  • Masters degree
  • Doctoral/Terminal degree
  • Do you have any experience working in a library? If yes, describe your responsibilities.
  • (Open Ended Question)

  • Do you have any experience with scanning documents and photographs? If yes, please describe.
  • (Open Ended Question)

  • How did you learn about this position?
  • The Chronicle of Higher Education
  • Diverse Issues in Higher Education
  • HBCU Connect - Historically Black Colleges and Universities
  • HACU - Hispanic Association of Colleges & Universities
  • The Journal of Blacks in Higher Education
  • Association for Women in Science
  • TWC - Work in Texas
  • Inside Higher Ed
  • Higher Ed Jobs
  • HERC - Higher Education Recruitment Consortium
  • SHSU Website
  • SHSU Employee
  • SHSU Recruiter
  • Other
  • If your response to the question above was "SHSU Employee" please indicate employee's name and department.
  • (Open Ended Question)

  • If your response to the question above was "Other" please indicate from what source.
  • (Open Ended Question)

    From this employer

    Recent blogs

    Recent news