Competition Number: J0721-1248
Position Title: Research Contracts Paralegal
Employee Group: Support Staff - USW Local 2010
Job Category: Other Professionals
Department or Area: Office of Partnerships & Innov
Location: Kingston, Ontario, Canada
Hours per Week: 35
Job Type: Permanent (Continuing)
Shift: 7 Monday - Friday
Number Of Positions: 1
Date Posted: September 10, 2021
Closing Date: October 3, 2021
COVID 19 On-Campus Requirements
The Queen's University Policy Regarding Mandatory Vaccination Requirements for
In-person University Activities requires ALL Community Members,
including employees, to be Fully Vaccinated against COVID-19 prior to
participating in any In-person University Activities. This is a condition of
employment for all employees who are required to attend University Property to
perform their employment responsibilities. Individuals who cannot be
vaccinated due to substantiated grounds (medical and other protected
grounds under the Ontario Human Rights Code) may ask the University to
validate the exemption and request an accommodation for these rare
circumstances. If approved, they will be subject to additional health and
About Queen's University
Queen's University is the Canadian research intensive university with a
transformative student learning experience. Here the employment experience is
as diverse as it is interesting. We have opportunities in multiple areas of
globally recognized research, faculty administration, engineering &
construction, athletics & recreation, power generation, corporate shared
services, and many more.
We are committed to employment equity and diversity in the workplace and
welcome applications from individuals from equity seeking groups such as
women, racialized/visible minorities, Indigenous/Aboriginal peoples, persons
with a disability, persons who identify in the LGBTQ+ community and others who
reflect the diversity of Canadian society.
Come work with us!
The Research Contracts Unit within the Office of Partnerships and Innovation
reviews over 1,200 new and amended research, partnership and innovation-
related agreements annually for faculty researchers at the University and
affiliated Hospitals. Reporting to the Legal Counsel (Research Contracts),
the Research Contracts Paralegal is responsible for providing legal support
services to the Research Contracts lawyers as they assist faculty researchers
in negotiating and administering contracts for general and clinical research
activities. The Research Contracts Paralegal reviews, revises, negotiates and
finalizes non-complex agreements in accordance with established templates and
guidelines and proactively handles routine contractual matters through to
final signature completion, escalating complex issues to the Team Lead, Legal
Advisors, and Legal Counsel. This position provides feedback to researchers
and interacts with external parties regarding the terms of research agreements
according to Queen's policies and external regulations.
• Reviews non-complex agreements, including but not limited to Non-disclosure
and confidentiality, material transfer, and data sharing agreements and
contract amendments, with a view to assessing institutional risk and ensuring
compliance is achieved with university policies and the terms and policies of
related funding agencies.
• Prepares a summary of legal requirements and required changes as needed for
feedback from Legal Counsel, Legal Advisor or the Director as well as the
parties or other stakeholders.
• Requests and negotiates approved changes to agreements with external parties
on behalf of Queen's; ensures support of specific research needs (Risk,
Research Ethics Board, privacy etc.); where applicable, consults with any of
Team Lead, Legal Advisors, Legal Counsel or Director regarding changes to the
clauses and escalates difficult or problematic contractual issues. Provides
review status reports to the Research Contracts team as requested.
• Act as a liaison regarding contract matters and discusses revisions with
researchers, research assistants, ethics office, other department personnel,
external agencies, contract negotiators, and researchers and their assistants
at other institutions to resolve contract issues.
• Ensures researchers have completed all compliance documentation, as
required, for applicable agreements, identifying outstanding documentation and
coordinates with the researcher or their assistants to obtain documents.
• Provides information and guidance to University and Hospital administrators
and faculty researchers on navigating the research contracts process, general
policies and procedures pertaining to research agreement administration at
Queen's University and regarding external regulations and compliance issues.
• Reviews research agreement budget description and study budgets to ensure
they are complete and comply with University policies, including eligible
expenses and indirect costs. Refers complex budget concerns to applicable
department or faculty. Consults and collaborates with Research Accounting,
Financial Services on budget related issues.
• Follows up on pending deadlines to facilitate timely review completion;
submits final negotiated agreements for institutional signature approval.
• Promote a positive and inclusive work environment that supports and promotes
a culture where a diverse range of ideas and perspectives are incorporated
• Undertakes other duties and special projects as required in support of the
Research Contracts Unit.
• College Diploma certificate in a Paralegal Program, recognized by the Law
Society of Ontario.
• Hold a license in good standing from the Law Society of Ontario to work as a
paralegal in Ontario.
• Several years (3-5 minimum) of practical experience in reviewing and
• Demonstrated successful work experience in research agreement negotiation or
research processes and administration in an academic environment is considered
an asset and preferred.
• Ability to demonstrate sound use of and familiarity with legal terminology,
language and vocabulary.
• Familiarity with clinical trial, industry or government funded agreements
and the Queen's research community is considered an asset.
• Knowledge of university structure, procedures, policies, and regulations is
considered an asset.
• Consideration may be given to an equivalent combination of education and
• High standard of professional conduct, ethics and discretion in dealing with
highly confidential and sensitive information, and high-risk institutional
agreements in an appropriate manner.
• Ability to support a workplace that embraces diversity, encourages teamwork,
and complies with all applicable and regulatory requirements.
• Excellent client service orientation, with strong interpersonal and
relationship building skills to foster positive, collaborative, and inclusive
working relationships with a range of client groups, legal professionals,
senior leaders and other stakeholders at multiple levels both on and off
campus. Ability to work through situations of potential conflict.
• Strong problem-solving, critical thinking, analytical skills and exceptional
attention to detail is crucial. Ability to identify and minimize potential
risks to the institution.
• Knowledge of principles and methods of research administration.
• Knowledge of applicable legislation and acts, regulations and compliance
governing human research (e.g. PHIPA, HIPPAA, GDPR, Health Canada
regulations, Tri-Council Policy Statement).
• Excellent communication skills (oral and written), tact, diplomacy and
sound judgment to interact with a broad range of internal and external
• Ability to analyze legal documents and to explain their meaning in non-
• Ability to quickly develop sound knowledge of University, Hospital and
government policies relating to research administration, with general
resourcefulness and an ability to quickly find, learn, and assimilate new
• Well-developed computer skills are essential, proficiency in the use of the
Microsoft Office suite of applications, Adobe Acrobat Professional, electronic
systems for managing information and related software combined with an ability
to learn new applications quickly.
• Self-starter and highly motivated to meet the challenges within a complex
academic research environment with strong organizational skills. Ability to
take ownership, drive deliverables, multitask and prioritize competing demands
while working under constant time pressures and deadlines.
• Ability to work independently, or as part of a team and participate in team
• Prioritize own time to ensure all assigned work and deadline commitments are
• Using basic knowledge of applicable legislation and acts, regulations as
well as compliance governing research; principles and methods of research
administration and experience, identify issues requiring review by Legal
• Determine appropriate response to queries from researchers and external
agencies regarding the interpretation of research agreements. Assess and
decide when new information calls for further actions such as distribution and
verification, and when to refer issues to Legal Advisor/Legal
• Identify issues, omissions and/or errors, and determine if wording in
agreements requires modification.
• Decide when agreements are ready to be submitted for signature approval.
Employment Equity and Accessibility Statement
The University invites applications from all qualified individuals. Queen's is
committed to employment equity and diversity in the workplace and welcomes
applications from women, visible minorities, Aboriginal Peoples, persons with
disabilities, and persons of any sexual orientation or gender identity. In
accordance with Canadian Immigration requirements, priority will be given to
Canadian citizens and permanent residents.
The University provides support in its recruitment processes to applicants
with disabilities, including accommodation that takes into account an
applicant's accessibility needs. Candidates requiring accommodation during the
recruitment process are asked to contact Human Resources at