IT Asset Manager, OFSS

George Washington University
September 21, 2023
Offerd Salary:Negotiation
Working address:N/A
Contract Type:Open-ended
Working Time:Full time
Working type:N/A
Ref info:N/A
Posting Details


Job Description Summary:

The Office of Financial Shared Services (OFSS) and GW IT partner with stakeholders across GW to equip students, staff, and faculty with technology. The position supports the work of IT Asset Management (ITAM), which is critical and foundational to GW IT's security and risk management, IT service management, and customer experience. IT strategy and resource planning, IT inventory and fixed asset management, and its mission to enrich GW's academic and administrative experience.

The Information Technology Asset Manager reports to the Office of Financial Shared Services. The position is responsible for the end-to-end tracking and management of IT equipment encompassing faculty and staff computers, audio- visual classroom technology, classroom and lab computers, software, network equipment, and servers. This position serves as the primary liaison of GW IT equipment, oversees workflow processes throughout the asset's life to disposition, and facilitates asset management components of multiple department-wide technology-related and operations projects.

  • Manage acquisition, deployment, utilization, tracking, security, and final disposition of IT assets.
  • Assist with forming IT procurement strategies to optimize technology spending, identify risks, dependencies, assumptions, and constraints, and develop and/or recommend mitigation strategies.
  • Explore alternative and recommended end-to-end technology solutions that satisfy stakeholder needs by assisting in defining, selecting, testing, and implementing revisions to equipment configurations and tools to support the ITAM lifecycle.
  • Work with vendors to procure assets and communicate operational requirements.
  • Ensure compliance with ITAM, purchasing, and internal department procedures and standards.
  • Manage inventory and ensure maintenance of IT assets, including software licenses.
  • Responsible for ensuring IT equipment is received and stored according to departmental guidelines and that equipment distribution is handled securely during all stages of the lifecycle. This includes tracking all assets and updating the records for all installs, moves, adds, and changes in the ITAM system of record.
  • Responsible for maintaining accurate asset data, conducting data analysis as needed, and preparing asset reports and presentations for senior management.
  • Collaborate with staff from other technical areas for IT equipment lifecycle and perform routine asset inventory audits across GW locations, including 500+ classrooms and audiovisual spaces on three campuses.
  • Assist in receiving and distributing all IT and AV equipment purchases to various locations throughout the three campuses.
  • Ensure IT equipment inventory is secured in approved storage facilities.
  • Develop and communicate policies and procedures and ensure GW's ITAM best practices remain relevant as the IT landscape changes.
  • Ensure process efficiency and facilitate IT asset team meetings and other ad-hoc meetings as needed.
  • Provide assistance and coaching to support staff, including students.
  • The position is based at GW's Foggy Bottom campus but may require occasional travel to GW's Virginia Science & Technology campus in Ashburn, VA at management's discretion.
  • The incumbent may perform other related duties as assigned. The omission of specific duties do not preclude the supervisor from assigning duties that are logically related to the position
  • Minimum Qualifications:

    Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization plus 6 years of relevant professional experience, or, a Master's degree or higher in a relevant area of study plus 4 years of relevant professional experience. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

    Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications:

  • Strategic leader, team player, and problem solver
  • Experience developing, implementing, and maintaining IT Asset Management standards.
  • Ability to influence decisions, including communicating complex process issues, and solving problems that are typically not routine and require analysis and/or understanding and solving from past experiences.
  • Ability to effectively perform detailed analysis and big-picture assessments of current processes.
  • Flexible, analytical, focused on results and efficiency, and able to work within a team environment.
  • Thorough understanding of personal computing technology and familiarity with vendor roadmaps for Apple and Dell (or similar vendors).
  • Have technical or skilled expertise in ITAM, requiring a broad knowledge base acquired from significant experience or specialist training in a particular area.
  • Experience with Oracle, Concur,, and Remedy BMC
  • Exceptional organization and time management skills and ability to multi- task.
  • Excellent interpersonal skills: ability to communicate clearly and effectively across various organizational levels.
  • Prior supervisory experience
  • Typical Hiring Range Commensurate with Experience


    Campus Location: Foggy Bottom, Washington, D.C.

    College/School/Department: Finance Family Finance and Business Sub-Family Asset Management Stream Management Level Level 2 Full-Time/Part-Time: Full time -> FTE 1.00 Hours Per Week: 40 Work Schedule: Monday – Friday 8:30-5 pm Will this job require the employee to work on site? Yes Employee Onsite Status On-campus (in person) Telework: No Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants:

    Employer will not sponsor for employment Visa status

    Internal Applicants Only? Yes (University Wide) Posting Number: S012435 Job Open Date: 08/21/2023 Job Close Date: If temporary, grant funded or limited term appointment, position funded until:

    Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement:

    The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

    Posting Specific Questions

    Required fields are indicated with an asterisk ().

  • Are you currently employed with The George Washington University?
  • No
  • Yes
  • For current GW employees, have you completed your Introductory Employment Period (IEP)? (As a reminder, employees in their IEP are not eligible to apply for other internal university staff and research positions until the IEP is complete.)
  • Yes, IEP complete
  • No, still in IEP
  • N/a - not a current GW employee
  • What is your salary range expectation?
  • (Open Ended Question)

    Documents needed to Apply

    Required Documents

  • Resume
  • Optional Documents

  • Cover Letter
  • From this employer

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