International Visits and Engagement Officer

University of Melbourne
February 07, 2023
Offerd Salary:$89,182 – $96,536
Working address:N/A
Contract Type:Other
Working Time:Full time
Working type:N/A
Ref info:N/A
International Visits and Engagement Officer

Job no: 0044983 Location: Parkville Role type: Full time;Continuing Department/School: Chancellery International Salary: UOM 6 – $89,182 – $96,536 p.a. plus 17% super

  • Competitive salary with benefits
  • Dynamic and flexible working environment
  • Great career development opportunities
  • The University of Melbourne would like to acknowledge and pay respect to the Traditional Owners of the lands upon which our campuses are situated, the Wurundjeri and Boon Wurrung Peoples, the Yorta Yorta Nation, the Dja Dja Wurrung People. We acknowledge that the land on which we meet and learn was the place of age-old ceremonies, of celebration, initiation and renewal, and that the local Aboriginal Peoples have had and continue to have a unique role in the life of these lands.

    About – Chancellery International Led by the Deputy Vice Chancellor International, Chancellery International provides strategic guidance and expert advice for internationalisation and global engagement, through:

  • Coordination and oversight of the establishment, development and review of the University's formal bilateral and multilateral relations with overseas universities and other strategic partners;
  • Providing the strategic direction for engagement with the region and broader international engagement;
  • High-level representation of The University in Australia and internationally.
  • Development and strengthening of international funding, networking and mobility opportunities;
  • Provision of strategic region and country-specific advice to the University's Chancellery, faculties, graduate schools and other relevant stakeholders;
  • Advancement of the international diplomatic relations' strategy and provision of intelligence in relation to key government agencies and diplomatic missions in Australia and overseas;
  • Development and oversight of protocol for the management of high-level incoming international visits and delegations; and
  • Management of international visit programs for high-level visitors to the University
  • About the Role Join our team as an International Visits and Engagements Officer and make a real impact in the world of international relations! As the first point of call for international visit requests, you'll provide advice to internal stakeholders, coordinate logistics and ensure culturally appropriate documentation is provided. You'll also have the opportunity to build and maintain strong relationships with key internal stakeholders and provide administrative support for outbound visits and delegations. Not only will you play a vital role in coordinating high-level, strategically-aligned international visits and delegations, but you'll also have the chance to develop your skills and grow your career in an exciting and dynamic environment.

    Responsibilities include:

  • Coordination of and where required, active engagement with inbound international visits, delegations, events and conferences.
  • Provision of advice to determine the acceptance of visit requests.
  • Timely logistics management, including program development, meeting schedules, room and dining bookings, meeting protocol advice and procurement of appropriate gifts.
  • Build and maintain strong working relationships with key internal stakeholders in Chancellery, Faculties and the Chief Operating Officer Portfolio to inform the delivery of an effective International visits program.
  • Develop accurate, concise and informative programs and briefs to support Chancellery executive engagement with specific visits and engagements.
  • About You To achieve success for the role, you must possess exceptional judgement, diplomacy, and discretion, and be able to represent the university with confidence, professionalism, and a commitment to confidentiality. Strong skills in document preparation and writing, with a keen attention to detail, are essential. The ideal candidate is able to work independently, as well as collaborate effectively with a team, to deliver high-quality work in a timely manner, while managing competing demands and multiple tasks under pressure to achieve successful outcomes.

    You will also have:

  • A degree with relevant experience; or extensive experience and broad knowledge of the field; or an equivalent combination of relevant professional experience and/or education and training
  • Previous experience in public relations or interaction with members of the diplomatic community, or ministers and officials of overseas governments.
  • Fluency in another language and or work experience in another country is a plus but not a requirement for the role
  • Please note: To be considered for this role you must have current valid work rights for Australia.

    To ensure the University continues to provide a safe environment for everyone, this position requires the incumbent to hold a current and valid Working with Children Check.

    About the University The University of Melbourne is consistently ranked amongst the leading universities in the world. We are proud of our people, our commitment to research and teaching excellence, and our global engagement.

    Benefits of Working with Us In addition to having the opportunity to grow and be challenged, and to be part of a vibrant campus life, our people enjoy a range of rewarding benefits:

  • Flexible working arrangements, generous personal, parental and cultural leave
  • Competitive remuneration, 17% super, salary packaging and leave loading
  • Free and subsidised health and wellbeing services, and access to fitness and cultural clubs
  • Discounts on a wide range of products and services including Myki cards and Qantas Club
  • Career development opportunities and 25% off graduate courses for staff and their immediate families
  • To find out more, visit https: //

    Be Yourself We value the unique backgrounds, experiences and contributions that each person brings to our community and encourage and celebrate diversity. First Nations people, those identifying as LGBTQIA+, females, people of all ages, with disabilities and culturally and linguistically diverse people are encouraged to apply. Our aim is to create a workforce that reflects the community in which we live.

    Join Us! If you feel this role is right for you, please apply with your CV and cover letter outlining your interest and experience. Please note that you are not required to provide responses against the selection criteria in the Position Description.

    We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require any reasonable adjustments with the recruitment process, please contact us at [email protected]

    Advertised: 24 Jan 2023 12:05 AM AUS Eastern Daylight Time

    Applications close: 07 Feb 2023 11:55 PM AUS Eastern Daylight Time

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