Instructional Support Specialist, School of Visual Arts

Instructional Support Specialist, School of Visual Arts

Salary

$17.55 - $22.74 Hourly

Location

Prescott, AZ

Job Type

Full Time

Job Number

2023-00377

Department

Division Three-Buss, Ed Social Sc

Opening Date

04/25/2023

Description

Benefits

Description of Position

Expected Start Date: 7/5/2023

Hiring Range: $17.55 - $22.74

The following are examples of typical duties that may be assigned to positions in this job family. It does not imply that all positions within the job family perform all of the duties listed, nor does it necessarily list all possible duties that may be assigned.

- Coordinates schedule building process for department/division - Acts as Purchasing Liaison - Administrative support for Division working with faculty, staff and students with activities related to instructional programs - Payroll processing for part time employees and adjunct faculty - Screens incoming calls and correspondence and responds independently when possible - Prepares agendas, notices, and minutes for meetings - Acts as custodian of department/division documents and records as well as assisting with paperwork/hiring of adjunct teachers - Composes and prepares confidential correspondence, reports, and other complex documents such as budget forms and expenditure information for the division - Makes travel arrangements for supervisor and/or other staff - Creates and maintains database and spreadsheet files.

- Directing/coordinating the Visual Art College Foundation Auxiliary

May perform departmental website maintenance No lead or supervisory responsibilities; explains procedures and provides departmental information for use by others

Minimum Expectations & Requirements

- Associates degree OR an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job - Two years of increasingly responsible office experience - OR equivalent combination of education/experience in office records and communications or a related field - Proficient in MS Office products to include Word, Excel, Power Point, and Outlook - Incumbents may be required to learn computer applications related to the area of assignment such as payroll, recruitment, registration, advising, etc) - Ability to work with confidential/sensitive information - Attention to detail on division paperwork (proof reading, problem solving) - Knowledge of division procedures - Regular attendance is an essential job function as it demonstrates dependability towards the performance of job duties

Preferred Skills & Abilities

- Bachelor's degree - Work experience in a community college/higher education work environment.

Essential Functions

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements and competencies listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is frequently required to use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand and walk. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

Yavapai College offers its full-time employees a comprehensive benefit package:

HEALTH/LIFE BENEFITS

Medical/Dental/Vision Insurance: College's partial payment of premiums toward medical with pharmacy and/or dental plan options picked by employees for themselves (and eligible dependents)

Medicare: Provides basic health insurance

Flexible Spending Accounts: Pre-tax pay deductions to use for eligible medical or dependent daycare costs

Employee Assistance Program (EAP): Counseling and referral services for employees and their immediate families for depression, stress, family/marital conflict, and alcohol/drug issues

Vision: Provides an amount per plan year for eligible expenses such as vision exams, lenses, frames, prescription sunglasses, and contact lenses

Life Insurance: The College provides Basic Life Insurance coverage at twice of the employee's annual salary. Dependents have automatic coverage of $2,000/spouse and $1,000/per child if enrolled in medical plan.

Voluntary Individual And Family Term Life Insurance: Additional term life insurance coverage available for employee, spouse and children.

Other Insurance Coverage: Short Term and Long Term Disability (replacement income insurance), and Workers' Compensation (compensation, medical expenses and death benefits for on-the-job injuries or occupational diseases)

RETIREMENT BENEFITS

Retirement Benefits: Arizona State Retirement System or Optional Retirement Plan, and Social Security (which provides a basic retirement annuity based on age and years of contribution)

Tax Deferred Annuities: Employees' contributions to designated tax- deferred annuities

Unemployment Compensation: Employees who are laid off or terminated may receive benefits if covered wages meet requirements

LEAVE BENEFITS

Vacation : 10 days of Vacation leave annually. NOTE: For employees who work an amount of contractual days, there will be no earned vacation.

Sick Leave: 12 days sick leave annually. NOTE: Employees working less than full time or an amount of contractual days will receive a proration of sick leave.

Personal Leave: Use of up to three personal leave days per year which are charged against accumulated sick leave to take care of items of personal business

Other Leave: Bereavement leave, Civic Duty Leave (Jury duty, active military duty, military training), and Family Medical Leave Act (FMLA)

Holidays: 24 days during the year as paid holidays for full-time employees which include Independence Day, Labor Day, Veterans Day, 3 days at Thanksgiving, Winter/year end break (10 days), Martin Luther King Day, Spring Break, Memorial Day, and Juneteenth.

OTHER BENEFITS

Spanish Interpreter Incentive Program: Employees interested in additional compensation for their Spanish speaking skills agree to assist YC by attending two recruiting events and being available for Spanish Interpretation needs as they arise. Compensation is added to the employee's regular pay at the rate of $175 per month. Employees that are interested in participating let your HR Business partner know, so they can schedule you for the ACTFL language proficiency test at the YC testing center.

Direct Deposit: Paychecks deposited directly into the employee's bank account(s)

Tuition Waiver: Eligible Full-time Faculty and Staff may enroll up to 6 hours; eligible dependents may enroll in a partial or full program of course work without payment of tuition, exceptions may be lab fees and market based additional fees

Sabbatical: Faculty, professional and administrative staff may apply for compensated leave of up to a year after six years of continuous service

Professional Development Opportunities

Additional Benefits and Services: Bookstore discount, local community discounts to faculty and staff, computer loan program, mail and notary service.

Agency

Yavapai College

Address

 1100 E. Sheldon Street

Prescott, Arizona, 86301

Website

 https:// www. yc.edu/hr