Security Sensitive Position? Yes
Hours of Work 8:00 AM - 5:00 PM M-F
Posting Number TSU202913
Official TSU Title HUB COORD
Grant Title N/A
Job Description Summary / TWC Summary
Under general supervision is responsible for facilitation of the University's
“Good Faith Effort” criteria, meeting HUB goals, and HUB performance
reporting, as specified by the Board of regents, State of Texas, and Senior
Executives. Formulates, negotiates, establishes and administers complex,
integrated, high-value contractual arrangements for a range of products and/or
services for the University using state guidelines.
Essential Duties Summary
Facilitates compliance with the University's “Good Faith Effort” criteria
to meet HUB goals as specified by the Board of regents, State of Texas,
and Senior Executives. Develops HUB plans and goals. Participates in
establishing HUB rules for the university to assure compliance with
applicable State and System rules and regulations.
Assists in guiding the formulation and interpretation of HUB policies and
procedures for the university. Develops and implements techniques for
evaluating program activities. Identifies revisions for the program.
Analyzes all monthly HUB Reports to include the Purchasing card (P-card)
report, Non-Treasury Report and Subcontractor Reports. These are used for
the Semi- Annual and Annual HUB Report, in addition to the Legislative
Guides the formulations and interpretation of HUB policies and procedures
for the university. Generates and maintains required HUB documentation for
the TEXAS Procurement and Support Services and University compliance.
Monitors contract administration for complete HUB compliance and
documentation. Track, record, audit and report HUB subcontracting
payments, compliance, and progress. Organizes vendor product shows for the
benefit of using HUB vendors for university procurement as well as
expanding the faculty and staff product knowledge.
Reviews all bids for HUB Subcontracting Plan compliance for the payment
approval process. Coordinate this information with the University Project
Manager, General Contractor, Subcontractors, architect/engineers, and
State Comptroller's Office.
Plans and directs the marketing and outreach efforts for HUB
participation. Represents Texas Southern University by attending Equal
Opportunity Forums and other State and System HUB events to improve vendor
Assists HUB vendor with State Certification process, application to the
centralized Master Bidders List (CMBL) and trains HUB vendors in the
university bid process and other state opportunities. Analyzes
requirements for difficult and complex contracts and recommends to
management the appropriate method of procurement (sealed bid or
negotiations); reviews and edits specifications received from City
departments; writes Invitations to Bid (ITB), Requests for Proposals
(RFP) or Requests for Qualifications (RFQ); forwards solicitation
packages to prospective bidders; serves as the point of contact for bid
and contract inquiries; and issues amendments to solicitations.
Researches and evaluates vendors to determine their ability to provide
goods and services and to determine the availability of quality materials
and equipment to ensure products and services meet specifications and
Conducts public pre-bid/proposal/quote conferences and serves as
facilitator for evaluation meetings; performs detailed analysis of
bids/proposals to determine responsiveness to the solicitation; evaluates
bidder responsibility based on financial stability and previous contract
Conducts pre-award survey and price analysis by comparing bids with
historical pricing information, independent estimates, and other factors;
recommends award of contract to the responsive and responsible bidder,
including any necessary justification for not recommending the lowest bid
in some cases; and performs post-award evaluations.
Provides independent liaison and coordination between departments and
vendors to ensure compliance, with contract specifications and resolution
of problems and payment issues, arbitrates claims or complaints occurring
in performance of contracts.
Researches and stays current on industry standards, types, features and
quality of products, suppliers and other information by reviewing
catalogs, technical and industrial publications and other resources.
Monitors Inter-local Agreements and Cooperative Purchasing Agreements with
other public entities for goods and services. Conducts public bid opening
and teaches purchasing policies and procedures classes in the absence of
the Purchasing Manager and Purchasing Supervisor.
Performs other job-related duties as assigned.
Hiring Range Commensurate with experience.
Bachelor's degree in business administration or a related field.
CPPB, CPPO or CPM.
Knowledge, Skills, and Abilities
Federal, State, Local, and County laws.
Policies, procedures, and practices.
Requires full/complete knowledge in multiple disciplines and serves as an
ultimate subject matter expert in at least one discipline or function.
Demonstrates full command of technical and functional principles,
procedures, and subject matter in multiple disciplines to handle any
situation and lead or train others. Requires the ability to lead the
development or modification of work procedures across multiple
Banner and other job-related software systems.
Microsoft Office Professional or similar applications.
Effective customer service.
Problem-solving and decision-making.
Multitasking and time management.
Interpersonal and organizational.
Both verbal and written communication.
Analyze and interpret data.
Use other job-related software and systems.
Five (5) years of experience working with a state agency HUB program.
Five (5) years of developing program guidelines, policies, and
Experience working as a liaison for the vendor community.
Routine office environment.
Sitting or standing in one location much of the time.
Some stooping, lifting or carrying objects light weight may be required.
Use of video display terminal.
Desired start date
Position End Date (if temporary)
Posting Detail Information
UA EEO Statement
It is the policy of Texas Southern University to provide a work environment
that is free from discrimination for all persons regardless of race, color,
religion, sex, age, national origin, individuals with disability, sexual
orientation, or protected veteran status in its programs, activities,
admissions or employment policies. This policy of equal opportunity is
strictly observed in all University employment-related activities such as
advertising, recruiting, interviewing, testing, employment training,
compensation, promotion, termination, and employment benefits. This policy
expressly prohibits harassment and discrimination in employment based on race,
color, religion, gender, gender identity, genetic history, national origin,
individuals with disability, age, citizenship status, or protected veteran
status. This policy shall be adhered to in accordance with the provisions of
all applicable federal, state and local laws, including, but not limited to,
Title VII of the Civil Rights Act.
Manual of Administrative Policies and Procedures
Open Until Filled (overrides close field) Yes
Special Instructions to Applicants Open to all applicants.
Posting Supplemental Questions
Required fields are indicated with an asterisk ().
Do you have a Bachelor's degree in business administration or a related field?
Do you have five (5) years of experience working with a state agency HUB program?
Do you have five (5) years of developing program guidelines, policies, and procedures?
Do you have experience working as a liaison for the vendor community?
Cover Letter/Letter of Application
Reference Letter 1
Reference Letter 2
Reference Letter 3